Clackamas County
Oregon City, OR, United States
Seasonal Road Maintenance Assistant (Multiple Vacancies) Job ID: 106906 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Seasonal CLACKAMAS COUNTY CORE VALUES WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE. IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE. Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This Job Posting closes at 11:59 p.m. (Pacific Time) on Wednesday, July 5, 2023 . PAY AND BENEFITS Hourly Pay Range: $18.253641 - $22.809130 The listed salary range above will be increased by a 4.5% Cost of Living Adjustment (COLA) on July 1, 2023. Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Seasonal status employees are not eligible to receive benefits. Employees will accrue one (1) hour of sick leave for every thirty (30) hours worked with a maximum accrual of eighty (80) hours per year. JOB DETAILS AND QUALIFICATIONS Do you like working outdoors in varying weather conditions? Do you have a strong work ethic, attendance, and punctuality? Are you flexible and can take direction from others? Do you work well in a team environment? Are you available to work Monday-Thursday from 7:00 AM - 5:30 PM? Can you commit to working through the entire season? Are you looking to gain valuable experience that would make you a highly competitive candidate for future FULL-TIME career opportunities? Many of our long time employees started as Seasonal employees. We provide on-the-job training, competitive wages, affordable benefit options and a career path that doesn't require a college degree. If you answered “yes” to the questions above, please read on! We are looking to hire approximately 25 hardworking and motivated individuals as Seasonal Road Maintenance Assistants in the Road, Bridge, and Traffic Maintenance divisions of the Clackamas County Department of Transportation and Development. This work is on a temporary basis for the summer season ending on September 30th . If selected for this position, you will have an opportunity to work in one of the three areas (Roads, Bridge, or Traffic). The Transportation Maintenance Division within the Department of Transportation and Development is responsible for maintenance of road surfaces, shoulders and ditches, culvert and storm water drainage, bridge maintenance, ferry maintenance, stripping, sign work, and road patching for roughly 1,400 miles of county roads. Due to the nature of the position, punctuality and attendance are critical to the success of the team and the Division's goals. Additionally, it is critical to be committed to working through the entire duration of the season. Please note: you may be asked to work more than 40 hours a week. All work is performed outdoors (regardless of weather conditions), and sometimes in highly congested traffic areas. Required Minimum Qualifications/ Transferrable Skills:* Must be at least 18 years of age at the time of hire Preferred Special Qualifications/ Transferrable Skills:* Experience operating hand tools (ex: chain saw) Previous traffic control experience ODOT Traffic Control Certification Previous experience in road construction or road work Knowledge of occupational hazards, safety precautions, and safe operation of equipment Pre-employment Requirements: Must be able to work Monday-Thursday from 7:00 AM - 5:30 PM Must be willing to work in all-weather conditions, including heat, rain, or other season-appropriate weather conditions Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy . Must pass a post-offer physical assessment; accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. KEY TRAITS & CHARACTERISTICS FOR SUCCESS IN THIS POSITION Strong interpersonal skills that translate into the following: Strong verbal and written communication skills Ability to work well independently, as well as having a collaborative, team-oriented approach to work Strong listening skills Ability to take direction from others and follow through on tasks and assignments Commitment to punctuality and good attendance record TYPICAL TASKS The Road Maintenance Assistant's position is primarily responsible for flagging (traffic control), setting up work zones, and working on the brushing crew. Additional duties may include operating hand and power tools; operating light to moderate size vehicles; basic road maintenance (patching holes, repairing road shoulders); construction tasks; may install, maintain, and repair roadway drainage systems (clearing culverts and catch basins, unplugging pipes); maintain storm water facilities and control roadside vegetation/litter; bridge maintenance; striping. WORKING CONDITIONS Road Maintenance Assistant's perform manual work almost exclusively outdoors. Duties require frequent standing, squatting, digging, bending, twisting, balancing, reaching, grasping, fine motor control, and the ability to lift and carry up to 35 pounds and push/pull 50 pounds. Duties also involve frequent exposure to loud noises, exhaust fumes and dust, hot oil, asphalt and chemicals, slippery and/or uneven surfaces, traffic hazards, and adverse weather conditions including extreme temperatures. The county provides safety training, on-the-job training, and the necessary Proper Protective Equipment (PPE) required for the job. This position may be asked to work swing shift as a regular schedule and may be asked to be available for emergency call-out when needed. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. Please Note: This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 400,000 citizens. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The mission of the Department of Transportation and Development (DTD) is to assist citizens and businesses in creating vibrant, sustainable communities through innovative and responsive public service. DTD is responsible for a broad range of county services involving land use planning and permitting, building permits, county code enforcement, solid waste and recycling, road construction and maintenance, surveying, plat approvals, public land corner restoration and dog services. The county's urban renewal programs also report to DTD. Learn more about the divisions in DTD APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106906&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-003ab7ebbd67b6409528c3c13adac06b
Full Time
Seasonal Road Maintenance Assistant (Multiple Vacancies) Job ID: 106906 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Seasonal CLACKAMAS COUNTY CORE VALUES WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE. IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE. Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This Job Posting closes at 11:59 p.m. (Pacific Time) on Wednesday, July 5, 2023 . PAY AND BENEFITS Hourly Pay Range: $18.253641 - $22.809130 The listed salary range above will be increased by a 4.5% Cost of Living Adjustment (COLA) on July 1, 2023. Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Seasonal status employees are not eligible to receive benefits. Employees will accrue one (1) hour of sick leave for every thirty (30) hours worked with a maximum accrual of eighty (80) hours per year. JOB DETAILS AND QUALIFICATIONS Do you like working outdoors in varying weather conditions? Do you have a strong work ethic, attendance, and punctuality? Are you flexible and can take direction from others? Do you work well in a team environment? Are you available to work Monday-Thursday from 7:00 AM - 5:30 PM? Can you commit to working through the entire season? Are you looking to gain valuable experience that would make you a highly competitive candidate for future FULL-TIME career opportunities? Many of our long time employees started as Seasonal employees. We provide on-the-job training, competitive wages, affordable benefit options and a career path that doesn't require a college degree. If you answered “yes” to the questions above, please read on! We are looking to hire approximately 25 hardworking and motivated individuals as Seasonal Road Maintenance Assistants in the Road, Bridge, and Traffic Maintenance divisions of the Clackamas County Department of Transportation and Development. This work is on a temporary basis for the summer season ending on September 30th . If selected for this position, you will have an opportunity to work in one of the three areas (Roads, Bridge, or Traffic). The Transportation Maintenance Division within the Department of Transportation and Development is responsible for maintenance of road surfaces, shoulders and ditches, culvert and storm water drainage, bridge maintenance, ferry maintenance, stripping, sign work, and road patching for roughly 1,400 miles of county roads. Due to the nature of the position, punctuality and attendance are critical to the success of the team and the Division's goals. Additionally, it is critical to be committed to working through the entire duration of the season. Please note: you may be asked to work more than 40 hours a week. All work is performed outdoors (regardless of weather conditions), and sometimes in highly congested traffic areas. Required Minimum Qualifications/ Transferrable Skills:* Must be at least 18 years of age at the time of hire Preferred Special Qualifications/ Transferrable Skills:* Experience operating hand tools (ex: chain saw) Previous traffic control experience ODOT Traffic Control Certification Previous experience in road construction or road work Knowledge of occupational hazards, safety precautions, and safe operation of equipment Pre-employment Requirements: Must be able to work Monday-Thursday from 7:00 AM - 5:30 PM Must be willing to work in all-weather conditions, including heat, rain, or other season-appropriate weather conditions Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy . Must pass a post-offer physical assessment; accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. KEY TRAITS & CHARACTERISTICS FOR SUCCESS IN THIS POSITION Strong interpersonal skills that translate into the following: Strong verbal and written communication skills Ability to work well independently, as well as having a collaborative, team-oriented approach to work Strong listening skills Ability to take direction from others and follow through on tasks and assignments Commitment to punctuality and good attendance record TYPICAL TASKS The Road Maintenance Assistant's position is primarily responsible for flagging (traffic control), setting up work zones, and working on the brushing crew. Additional duties may include operating hand and power tools; operating light to moderate size vehicles; basic road maintenance (patching holes, repairing road shoulders); construction tasks; may install, maintain, and repair roadway drainage systems (clearing culverts and catch basins, unplugging pipes); maintain storm water facilities and control roadside vegetation/litter; bridge maintenance; striping. WORKING CONDITIONS Road Maintenance Assistant's perform manual work almost exclusively outdoors. Duties require frequent standing, squatting, digging, bending, twisting, balancing, reaching, grasping, fine motor control, and the ability to lift and carry up to 35 pounds and push/pull 50 pounds. Duties also involve frequent exposure to loud noises, exhaust fumes and dust, hot oil, asphalt and chemicals, slippery and/or uneven surfaces, traffic hazards, and adverse weather conditions including extreme temperatures. The county provides safety training, on-the-job training, and the necessary Proper Protective Equipment (PPE) required for the job. This position may be asked to work swing shift as a regular schedule and may be asked to be available for emergency call-out when needed. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. Please Note: This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 400,000 citizens. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The mission of the Department of Transportation and Development (DTD) is to assist citizens and businesses in creating vibrant, sustainable communities through innovative and responsive public service. DTD is responsible for a broad range of county services involving land use planning and permitting, building permits, county code enforcement, solid waste and recycling, road construction and maintenance, surveying, plat approvals, public land corner restoration and dog services. The county's urban renewal programs also report to DTD. Learn more about the divisions in DTD APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106906&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-003ab7ebbd67b6409528c3c13adac06b
California Lutheran University
Thousand Oaks, CA, United States
Community Counseling Services Assistant Position Category: Staff (Non-Exempt) FLSA: Non-exempt FTE: 1 Location: Oxnard University Background: The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity. Basic Function: Under the direction of the Director of Community Counseling Services, the Community Counseling Services Assistant is responsible for assisting in the day to day activities of Community Counseling Center. The incumbent performs a variety of customer service, administrative and operational support activities, within a fast paced, client centric, community counseling center environment. Representative Duties: Manages phone system including initial client contacts, forwards messages to therapists, and maintains the emergency and on-call phone lists; receives and responds to incoming calls in a professional manner; monitors the general reception area, greets clients, staff and visitors appropriately and professionally and responds to inquiries in a timely manner E Oversees complex scheduling of student counseling services and MFT clients with trainees, interns and licensed professionals. E Conducts emergency and crisis response procedures in the event of an emergency. E Provide quality customer service to clients and university staff by functioning as a knowledge base for questions and concerns. E Prepares and protect community counseling files, maintains uniformity and confidentiality of records, ensures no unauthorized release of confidential information. E Routes mail for Director and professional staff. E Prepares correspondence; drafts routine responses for the Director. E Maintains a billing system for clients, collects payments, and makes deposits to the Business Office. E Prepares and updates chart forms, fee schedules, work papers and other supporting material. E Compiles information and oversee the production of statistical reports. E Makes arrangements for staff meeting and other events. E Maintains familiarity with rules, regulations, laws and policies of the University and mental health practices. E Maintains and updates procedure manual for students to include updated forms, etc. E Performs related duties as assigned by the director E = Essential Duties *The work schedule for this position is Mon, Wed, Fri: 8:30 am to 5:00 pm and Tues and Thurs: 11:30 am to 8 pm Knowledge Of: Modern office practices, procedures, and equipment Record-keeping, filing, and information organizing techniques Interpersonal skills using tact, patience and courtesy Word processing, spreadsheet, database, presentation, and other relevant software applications, including Microsoft Word, Excel, PowerPoint, and Outlook Correct English usage, grammar, spelling, punctuation and vocabulary Public relations and customer service techniques Ability To: Perform administrative support and customer service duties Have sensitivity and respect for mental health diversity Operate a computer terminal to enter data, maintain records and conduct word processing Coordinate, organize, and oversee office activities Type, keyboard, and/or enter data at a speed necessary for successful job performance Maintain spreadsheets and files with minimal errors Compose correspondence and written materials Prepare reports by gathering and organizing data from a variety of sources Work confidentially with discretion Meet schedules and deadlines by prioritizing work Make arithmetic calculations quickly and accurately Communicate clearly and concisely, both orally and in writing Learn policies, procedures and regulations and apply to specific situations Answer telephone and greet the public courteously Determine appropriate action within clearly defined guidelines Schedule and coordinate meetings, conferences and appointments Relay messages, and screen and route calls and visitors Establish and maintain cooperative and effective working relationships with others Identify policies or procedures that are ineffective and develop new polices and procedure to enhance program or office operations Work effectively with frequent interruptions Understand and follow oral and written directions Minimum Qualifications: Any combination equivalent to: two years of college-level coursework and two years of administrative support experience. Preferred Qualifications: Prior experience as an administrative assistant in a non-profit, corporate, higher education Bachelors Degree Bilingual in English and Spanish Experience assisting culturally diverse and LGBT clients Licenses and Other Requirements: None Physical Abilities: Detect to understand appropriate written correspondence; operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer; communicate to exchange information in person, in writing, on the telephone and by email; stationary position for extended periods of time; move or transport light objects; position self to store and/or retrieve files Working Environment: Busy office environment; subject to frequent interruptions. The work schedule for this position is Mon, Wed, Fri: 8:30 am to 5:00 pm and Tues and Thurs: 11:30 am to 8 pm Hiring Range $20.00 - $22.00 Posting Number: Staff002362022 Open Date: 04/19/2023 Close Date: 6/26/2023 To apply, visit https://careers.callutheran.edu/postings/10912 California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University’s policies, procedures, and processes. Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation. jeid-6807355c19a70f4e9df02205198ad1eb
Full Time
Community Counseling Services Assistant Position Category: Staff (Non-Exempt) FLSA: Non-exempt FTE: 1 Location: Oxnard University Background: The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity. Basic Function: Under the direction of the Director of Community Counseling Services, the Community Counseling Services Assistant is responsible for assisting in the day to day activities of Community Counseling Center. The incumbent performs a variety of customer service, administrative and operational support activities, within a fast paced, client centric, community counseling center environment. Representative Duties: Manages phone system including initial client contacts, forwards messages to therapists, and maintains the emergency and on-call phone lists; receives and responds to incoming calls in a professional manner; monitors the general reception area, greets clients, staff and visitors appropriately and professionally and responds to inquiries in a timely manner E Oversees complex scheduling of student counseling services and MFT clients with trainees, interns and licensed professionals. E Conducts emergency and crisis response procedures in the event of an emergency. E Provide quality customer service to clients and university staff by functioning as a knowledge base for questions and concerns. E Prepares and protect community counseling files, maintains uniformity and confidentiality of records, ensures no unauthorized release of confidential information. E Routes mail for Director and professional staff. E Prepares correspondence; drafts routine responses for the Director. E Maintains a billing system for clients, collects payments, and makes deposits to the Business Office. E Prepares and updates chart forms, fee schedules, work papers and other supporting material. E Compiles information and oversee the production of statistical reports. E Makes arrangements for staff meeting and other events. E Maintains familiarity with rules, regulations, laws and policies of the University and mental health practices. E Maintains and updates procedure manual for students to include updated forms, etc. E Performs related duties as assigned by the director E = Essential Duties *The work schedule for this position is Mon, Wed, Fri: 8:30 am to 5:00 pm and Tues and Thurs: 11:30 am to 8 pm Knowledge Of: Modern office practices, procedures, and equipment Record-keeping, filing, and information organizing techniques Interpersonal skills using tact, patience and courtesy Word processing, spreadsheet, database, presentation, and other relevant software applications, including Microsoft Word, Excel, PowerPoint, and Outlook Correct English usage, grammar, spelling, punctuation and vocabulary Public relations and customer service techniques Ability To: Perform administrative support and customer service duties Have sensitivity and respect for mental health diversity Operate a computer terminal to enter data, maintain records and conduct word processing Coordinate, organize, and oversee office activities Type, keyboard, and/or enter data at a speed necessary for successful job performance Maintain spreadsheets and files with minimal errors Compose correspondence and written materials Prepare reports by gathering and organizing data from a variety of sources Work confidentially with discretion Meet schedules and deadlines by prioritizing work Make arithmetic calculations quickly and accurately Communicate clearly and concisely, both orally and in writing Learn policies, procedures and regulations and apply to specific situations Answer telephone and greet the public courteously Determine appropriate action within clearly defined guidelines Schedule and coordinate meetings, conferences and appointments Relay messages, and screen and route calls and visitors Establish and maintain cooperative and effective working relationships with others Identify policies or procedures that are ineffective and develop new polices and procedure to enhance program or office operations Work effectively with frequent interruptions Understand and follow oral and written directions Minimum Qualifications: Any combination equivalent to: two years of college-level coursework and two years of administrative support experience. Preferred Qualifications: Prior experience as an administrative assistant in a non-profit, corporate, higher education Bachelors Degree Bilingual in English and Spanish Experience assisting culturally diverse and LGBT clients Licenses and Other Requirements: None Physical Abilities: Detect to understand appropriate written correspondence; operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer; communicate to exchange information in person, in writing, on the telephone and by email; stationary position for extended periods of time; move or transport light objects; position self to store and/or retrieve files Working Environment: Busy office environment; subject to frequent interruptions. The work schedule for this position is Mon, Wed, Fri: 8:30 am to 5:00 pm and Tues and Thurs: 11:30 am to 8 pm Hiring Range $20.00 - $22.00 Posting Number: Staff002362022 Open Date: 04/19/2023 Close Date: 6/26/2023 To apply, visit https://careers.callutheran.edu/postings/10912 California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University’s policies, procedures, and processes. Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation. jeid-6807355c19a70f4e9df02205198ad1eb
United Way of Central Indiana
Indianapolis, IN, USA
Senior Director Impact – Sector Support
Impact Department: Sector Support
We partner to design, support and grow systems that accelerate financial stability and upward mobility for individuals and families living in or near poverty and striving for a brighter future. Our vision is that Central Indiana will be a community where children, individuals and families thrive; neighbors care for each other; and we are proud of all our residents' quality of life.
We pursue this vision in all we do as we ask our community to give, advocate and volunteer. We believe that vision can only be achieved if pursued with shared values, and therefore place great emphasis on building a team that will pursue this vision together with ICARE. This is an exciting time to be part of United Way of Central Indiana's team as we embark on a new strategic framework that fosters innovation, builds community partnerships, and integrates across traditional functional areas
I nclusion -C ourage- A ccountability- R espect- E xcellence
Position Summary
United Way of Central Indiana recognizes that the key to success is a strong and cohesive team that works through shared values to achieve our mission. The Senior Director Impact – Sector Support is a senior member of our Impact department responsible for leading our Sector Support strategy with the goal of ensuring our internal team, external community partners and community at large can best work together to support individuals and families to distance themselves from poverty and achieve economic mobility. This work includes but is not limited to managing our grantmaking and community investments in infrastructure, building capacity of and engaging with organizations to deliver organizational development technical assistance, advocating for human services and the supports and barrier removal in local and state policy , staying up-to-date and engaged in research and track results around the sector and best practices in operations and organizational development, convening others and providing thought leadership around the human service sector, and developing and implementing program and initiatives aligned with opportunities to elevate the work of the sector. The Senior Director also works closely with other departments to provide opportunities to grow revenue, support donor engagement, and communicate widely with internal and external audiences.
Position Duties & Responsibilities
The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Strategy Conceptualization, Execution and Analysis : Develop the vision for UWCI's Sector Support strategy in conjunction with UWCI Impact leadership and community partners. Execute on said strategy and refine as needed to continue to best meet organizational goals.
Leadership and Team Development: Collaboratively lead around community-informed strategic decision making and team culture across the Impact Team and the organization as a whole.
Community Voice: Actively engage with individuals, families, community partners, and others to understand first-hand the opportunities and challenges in our service area.
Equity: Ensure that race, equity, diversity, and inclusion are the lens through which challenges are analyzed and solutions identified.
Cross-functional Engagement: Work closely with other departments to provide opportunities around UWCI's Sector Support strategy to grow revenue, support donor engagement, and communicate widely with internal and external audiences.
Revenue Support: Collaborate with fundraising team to secure strategy supporting dollars that advance and scale initiatives and investments support children, youth, and families throughout Central Indiana
UWCI Impact Toolkit: Implement and execute on UWCI's Impact Toolkit while collaborating with internal and external stakeholders on the following (6) functions:
Grantmaking and Community Investments: Lead and execute investment strategy around Sector Support to ensure impact and progress toward strategic, organizational, and community impact goals (i.e. capital projects, facilities maintenance, technology, contingency and capacity funds). Lead on operations around grantmaking across the organization to ensure smooth and helpful process for internal and external stakeholders, including grant contracts, compliance, and project management.
Capacity Building and Engagement: Work alongside community-based organizations to identify and implement mechanisms for United Way to support their organizational development (i.e. Nonprofit Learning Center).
Advocacy and Public Policy: Collaborate with internal and external partners to identify opportunities for and advocate for advances in public policy that support the sector.
Data and Research: Ensure effective systems to track progress, evaluate program components, measure success, and initiate quality improvements. Stay abreast of local and national research around the human service sector and share best practices (i.e. Accreditation).
Thought Leadership and Convening: Use external presence and relationships to develop cross-sector community partnerships, bring together diverse stakeholders to create sector-wide solutions for community problems, and elevate the United Way brand.
Programs and Initiatives: Identify, develop, and implement sector support programs and initiatives in collaboration with corporate and community partners (i.e. Human Services Professional Renewal Program).
Performs special assignments and other work, on an as-needed basis.
Qualifications
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily and be present in the office while performing those functions. The requirements listed are representative of the basic knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The individual in this role must display the highest level of integrity and confidentiality. United Way also values innovative thinking, and a successful candidate will be a self-starter who can work within the team to achieve goals and objectives. The individual should have effective communication skills, attention to detail and organization, and flexibility and adaptability. The individual will also maintain knowledge of trends in his/her area of responsibility and reviews literature to understand key issues.
Education and/or Experience
Bachelor's degree required. Master's degree preferred. Work experience may substitute for education requirements on a case by case basis.
At least eight (8) years of experience working in a relevant field, including human services, small business development, or community affairs.
Experience leading a cross-functional team toward shared goals.
Experience with fundraising. Experience making the case for support to individual donors preferred.
Experience with grantmaking and community investments preferred.
Experience using systems thinking to identify barriers and levers for change.
Ability to acquire a baseline level of knowledge about UWCI's other strategic priorities so Sector Support efforts can both build upon and contribute to the success of other areas.
Ability to make decisions and advance work with incomplete information and to thrive in an outcomes oriented, continuously evolving work environment.
Capable of applying adaptive problem-solving skills in response to unforeseen challenges and new assignments.
Ability to prioritize a wide range of duties and responsibilities, organize tasks, and remain flexible to changing and multiple requests.
Excellent verbal communication skills, with the ability to communicate accurately, effectively, and in ways appropriate to different audiences.
Strong writer, with the ability to review, revise and synthesize a variety of information and help connect UWCI's work to broader discussions within the relevant landscape.
Ability to work collegially and diplomatically across the organization and audience groups.
Knowledge of the Central Indiana region highly desirable.
Physical Demands:
The physical demands described here are general representations of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, reach with hands and arms, talk, and hear. The employee frequently is required to use hands to touch and handle objects. The employee frequently stands or walks.
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office setting, with sustained use of a computer.
The noise level in the work environment is minimal to moderate.
Maintains personal/professional competency and works to create an environment of courtesy, respect, enthusiasm, and a positive attitude in all interactions both internal and external to the organization.
Position Leader: Chief Impact Officer
Position Leads: Multiple Direct Reports
FLSA Status: Exempt, Salaried, Full-time, 37.5 hours weekly
Salary Range: $80K to Upper $90's depending on experience
Benefits: Complete Benefits Package Available
Equal Opportunity Employer
Please apply at uwci.org/careers
This position description does not constitute a contract of employment or a guarantee of any terms or conditions of employment. UWCI employees are employed on an at-will basis. In addition, nothing in this position description restricts UWCI's right to assign or reassign duties and responsibilities to this position at any time.
Full Time
Senior Director Impact – Sector Support
Impact Department: Sector Support
We partner to design, support and grow systems that accelerate financial stability and upward mobility for individuals and families living in or near poverty and striving for a brighter future. Our vision is that Central Indiana will be a community where children, individuals and families thrive; neighbors care for each other; and we are proud of all our residents' quality of life.
We pursue this vision in all we do as we ask our community to give, advocate and volunteer. We believe that vision can only be achieved if pursued with shared values, and therefore place great emphasis on building a team that will pursue this vision together with ICARE. This is an exciting time to be part of United Way of Central Indiana's team as we embark on a new strategic framework that fosters innovation, builds community partnerships, and integrates across traditional functional areas
I nclusion -C ourage- A ccountability- R espect- E xcellence
Position Summary
United Way of Central Indiana recognizes that the key to success is a strong and cohesive team that works through shared values to achieve our mission. The Senior Director Impact – Sector Support is a senior member of our Impact department responsible for leading our Sector Support strategy with the goal of ensuring our internal team, external community partners and community at large can best work together to support individuals and families to distance themselves from poverty and achieve economic mobility. This work includes but is not limited to managing our grantmaking and community investments in infrastructure, building capacity of and engaging with organizations to deliver organizational development technical assistance, advocating for human services and the supports and barrier removal in local and state policy , staying up-to-date and engaged in research and track results around the sector and best practices in operations and organizational development, convening others and providing thought leadership around the human service sector, and developing and implementing program and initiatives aligned with opportunities to elevate the work of the sector. The Senior Director also works closely with other departments to provide opportunities to grow revenue, support donor engagement, and communicate widely with internal and external audiences.
Position Duties & Responsibilities
The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Strategy Conceptualization, Execution and Analysis : Develop the vision for UWCI's Sector Support strategy in conjunction with UWCI Impact leadership and community partners. Execute on said strategy and refine as needed to continue to best meet organizational goals.
Leadership and Team Development: Collaboratively lead around community-informed strategic decision making and team culture across the Impact Team and the organization as a whole.
Community Voice: Actively engage with individuals, families, community partners, and others to understand first-hand the opportunities and challenges in our service area.
Equity: Ensure that race, equity, diversity, and inclusion are the lens through which challenges are analyzed and solutions identified.
Cross-functional Engagement: Work closely with other departments to provide opportunities around UWCI's Sector Support strategy to grow revenue, support donor engagement, and communicate widely with internal and external audiences.
Revenue Support: Collaborate with fundraising team to secure strategy supporting dollars that advance and scale initiatives and investments support children, youth, and families throughout Central Indiana
UWCI Impact Toolkit: Implement and execute on UWCI's Impact Toolkit while collaborating with internal and external stakeholders on the following (6) functions:
Grantmaking and Community Investments: Lead and execute investment strategy around Sector Support to ensure impact and progress toward strategic, organizational, and community impact goals (i.e. capital projects, facilities maintenance, technology, contingency and capacity funds). Lead on operations around grantmaking across the organization to ensure smooth and helpful process for internal and external stakeholders, including grant contracts, compliance, and project management.
Capacity Building and Engagement: Work alongside community-based organizations to identify and implement mechanisms for United Way to support their organizational development (i.e. Nonprofit Learning Center).
Advocacy and Public Policy: Collaborate with internal and external partners to identify opportunities for and advocate for advances in public policy that support the sector.
Data and Research: Ensure effective systems to track progress, evaluate program components, measure success, and initiate quality improvements. Stay abreast of local and national research around the human service sector and share best practices (i.e. Accreditation).
Thought Leadership and Convening: Use external presence and relationships to develop cross-sector community partnerships, bring together diverse stakeholders to create sector-wide solutions for community problems, and elevate the United Way brand.
Programs and Initiatives: Identify, develop, and implement sector support programs and initiatives in collaboration with corporate and community partners (i.e. Human Services Professional Renewal Program).
Performs special assignments and other work, on an as-needed basis.
Qualifications
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily and be present in the office while performing those functions. The requirements listed are representative of the basic knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The individual in this role must display the highest level of integrity and confidentiality. United Way also values innovative thinking, and a successful candidate will be a self-starter who can work within the team to achieve goals and objectives. The individual should have effective communication skills, attention to detail and organization, and flexibility and adaptability. The individual will also maintain knowledge of trends in his/her area of responsibility and reviews literature to understand key issues.
Education and/or Experience
Bachelor's degree required. Master's degree preferred. Work experience may substitute for education requirements on a case by case basis.
At least eight (8) years of experience working in a relevant field, including human services, small business development, or community affairs.
Experience leading a cross-functional team toward shared goals.
Experience with fundraising. Experience making the case for support to individual donors preferred.
Experience with grantmaking and community investments preferred.
Experience using systems thinking to identify barriers and levers for change.
Ability to acquire a baseline level of knowledge about UWCI's other strategic priorities so Sector Support efforts can both build upon and contribute to the success of other areas.
Ability to make decisions and advance work with incomplete information and to thrive in an outcomes oriented, continuously evolving work environment.
Capable of applying adaptive problem-solving skills in response to unforeseen challenges and new assignments.
Ability to prioritize a wide range of duties and responsibilities, organize tasks, and remain flexible to changing and multiple requests.
Excellent verbal communication skills, with the ability to communicate accurately, effectively, and in ways appropriate to different audiences.
Strong writer, with the ability to review, revise and synthesize a variety of information and help connect UWCI's work to broader discussions within the relevant landscape.
Ability to work collegially and diplomatically across the organization and audience groups.
Knowledge of the Central Indiana region highly desirable.
Physical Demands:
The physical demands described here are general representations of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, reach with hands and arms, talk, and hear. The employee frequently is required to use hands to touch and handle objects. The employee frequently stands or walks.
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office setting, with sustained use of a computer.
The noise level in the work environment is minimal to moderate.
Maintains personal/professional competency and works to create an environment of courtesy, respect, enthusiasm, and a positive attitude in all interactions both internal and external to the organization.
Position Leader: Chief Impact Officer
Position Leads: Multiple Direct Reports
FLSA Status: Exempt, Salaried, Full-time, 37.5 hours weekly
Salary Range: $80K to Upper $90's depending on experience
Benefits: Complete Benefits Package Available
Equal Opportunity Employer
Please apply at uwci.org/careers
This position description does not constitute a contract of employment or a guarantee of any terms or conditions of employment. UWCI employees are employed on an at-will basis. In addition, nothing in this position description restricts UWCI's right to assign or reassign duties and responsibilities to this position at any time.
United Way of Central Indiana
Indianapolis, IN, USA
Major Gifts Operations Associate
Fundraising
We partner to design, support and grow systems that accelerate financial stability and upward mobility for individuals and families living in or near poverty and striving for a brighter future. Our vision is that Central Indiana will be a community where children, individuals and families thrive; neighbors care for each other; and we are proud of all our residents' quality of life.
We pursue this vision in all we do as we ask our community to give, advocate and volunteer. We believe that vision can only be achieved if pursued with shared values, and therefore place great emphasis on building a team that will pursue this vision together with ICARE . This is an exciting time to be part of United Way of Central Indiana's team as we embark on a new strategic framework that fosters innovation, builds community partnerships, and integrates across traditional functional areas.
I nclusion -C ourage- A ccountability- R espect- E xcellence
Position Summary
United Way of Central Indiana recognizes that the key to success is a strong and cohesive team that works through shared values to achieve our mission. Major Gifts Operations Associate will help advance the mission of UWCI by providing strategic project support to the Major Gifts Team members, volunteers, and donors. This includes coordinating schedules internally and externally, data entering and reporting, and overall tracking of events and deadlines for the team. Major Gifts reporting and basic prospect research will be part of the role. This role is also responsible for assisting with events involving the Tocqueville and Meridian Societies, as well as the Forever United Network (FUN)
Position Duties & Responsibilities
The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Partnership: Actively participate in team meetings, providing suggestions and feedback to further the effectiveness of the team fundraising efforts.
Team Support: Responsible for timely, accurate, thorough and pro-active support of the major gifts fundraising team members. Efforts include, but are not limited to the following:
Provide primary fundraising and project support.
Schedule meetings, prepare agendas and materials, track RSVPs, and coordinate logistics.
Query organizational database and extract data as requested.
Generate and run multiple accurate reports from organizational database.
Pull lapsed donor reports and send lapsed donor letters as requested.
Monitor check log for real time knowledge of individual gifts arriving in the mail and process accordingly.
Compile and type statistical reports (charts, graphs, and spreadsheets)
Managing email communication lists and mailing lists for Tocqueville Society, Meridian Society, and the Forever United Network. Pulling and organizing as needed for specific invitations and communications.
Manage the Tocqueville and Meridian Master List and cross checking with available pledge data sources.
Type & prepare correspondence, mail merges, labels & other documents.
Proofread and edit documents as needed and requested.
Update mailing lists and record bulk communications and event participation in the database.
Data tracking and reporting for Major Gifts and Forever United Network.
Request and collect data for the Major Gift Executive Summary and other executive/board reports and create the summary.
Troubleshoot and field general requests from donors and team members.
Provide donor and/or company reports and other materials for weekly meetings.
Assist with the evaluation of trends within portfolios.
Manage special event cash payments and deposits.
Track inventory & ordering of fundraising supplies not managed by logistics.
Work collaboratively with Major Gifts Team and Fundraising Team to deliver a quality experience to constituents.
Troubleshoot and field general requests from donors and team members.
Annual Goals: Achieve established goals. Work with the Leadership Giving Director to ensure goals reflect, align, and contribute to the broader goals of the organization.
Constituent Relationships
Work collaboratively with Major Gifts Team and Fundraising Team to deliver a quality experience to constituents.
Troubleshoot and field general requests from donors and team members.
Flexibility: As with any successful organization, UWCI is evolving with our changing external environment. Flexibility is a key attribute for this position. A willingness to take on additional duties to ensure the success of the team is essential.
Performs special assignments and other work, on an as-needed basis
Qualifications
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed are representative of the basic knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The individual in this role must display the highest level of integrity and confidentiality. United Way also values innovative thinking, and a successful candidate will be a self-starter who can work within the team to achieve goals and objectives. The individual should have effective communication skills, attention to detail and organization, flexibility, adaptability and the ability to multi-task and be open-minded in a fast-paced environment. The individual will also maintain knowledge of trends in his/her area of responsibility and reviews literature to understand key issues.
This individual is able to read and comprehend instructions, correspondence, and memos. Writes routine reports and correspondence. Presents information in one-on-one and/or group situations to customers, clients, managers and other employees of the organization and/or responds to questions and complaints. Routinely applies common sense understanding to carry out instructions furnished in written, oral, or diagram form. Is able to deal with problems involving concrete variables in standardized situations. Makes limited decisions and determines best methods to solve problems by referring to established precedents and policies. Impact of decisions is usually low to moderate cost.
Education and/or Experience
Bachelor's degree preferred. Four years administrative or sales support experience required. Thorough knowledge of all aspects of non-profit organizations preferred.
Must have excellent written and verbal communication skills, a strong reputation for integrity and professionalism, ability to resolve conflict constructively, strong performance management and evaluation capabilities including the willingness and ability to ensure accountability, ability to build strong relationship both inside and outside UWCI, ability to think strategically, commitment to fostering an inclusive environment consistent with UWCI's commitment to diversity and inclusion. Must have the ability to prepare, explain, and monitor performance, manage a diverse group of donors and volunteers, manage projects and workload, and engage constructively with the other members of the UWCI team.
Must be proficient with Microsoft Office Suite.
*Work experience may substitute for education requirements on a case-by-case basis.
Core Competencies
United Way of Central Indiana's team is evaluated on the following core competencies:
Inclusion
Courage
Accountability
Respect
Excellence
Job Knowledge
Thriving in Change
Position Leader: Leadership Giving Director
Position Leads: N/A
FLSA Status: Non-Exempt, Full-Time
Salary Range : $23/hr
Benefits: Complete Benefits Package Available
Reviewed: May 2023
Equal Opportunity Employer
Please apply at uwci.org/careers
This position description does not constitute a contract of employment or a guarantee of any terms or conditions of employment. UWCI employees are employed on an at-will basis. In addition, nothing in this position description restricts UWCI's right to assign or reassign duties and responsibilities to this position at any time.
Full Time
Major Gifts Operations Associate
Fundraising
We partner to design, support and grow systems that accelerate financial stability and upward mobility for individuals and families living in or near poverty and striving for a brighter future. Our vision is that Central Indiana will be a community where children, individuals and families thrive; neighbors care for each other; and we are proud of all our residents' quality of life.
We pursue this vision in all we do as we ask our community to give, advocate and volunteer. We believe that vision can only be achieved if pursued with shared values, and therefore place great emphasis on building a team that will pursue this vision together with ICARE . This is an exciting time to be part of United Way of Central Indiana's team as we embark on a new strategic framework that fosters innovation, builds community partnerships, and integrates across traditional functional areas.
I nclusion -C ourage- A ccountability- R espect- E xcellence
Position Summary
United Way of Central Indiana recognizes that the key to success is a strong and cohesive team that works through shared values to achieve our mission. Major Gifts Operations Associate will help advance the mission of UWCI by providing strategic project support to the Major Gifts Team members, volunteers, and donors. This includes coordinating schedules internally and externally, data entering and reporting, and overall tracking of events and deadlines for the team. Major Gifts reporting and basic prospect research will be part of the role. This role is also responsible for assisting with events involving the Tocqueville and Meridian Societies, as well as the Forever United Network (FUN)
Position Duties & Responsibilities
The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Partnership: Actively participate in team meetings, providing suggestions and feedback to further the effectiveness of the team fundraising efforts.
Team Support: Responsible for timely, accurate, thorough and pro-active support of the major gifts fundraising team members. Efforts include, but are not limited to the following:
Provide primary fundraising and project support.
Schedule meetings, prepare agendas and materials, track RSVPs, and coordinate logistics.
Query organizational database and extract data as requested.
Generate and run multiple accurate reports from organizational database.
Pull lapsed donor reports and send lapsed donor letters as requested.
Monitor check log for real time knowledge of individual gifts arriving in the mail and process accordingly.
Compile and type statistical reports (charts, graphs, and spreadsheets)
Managing email communication lists and mailing lists for Tocqueville Society, Meridian Society, and the Forever United Network. Pulling and organizing as needed for specific invitations and communications.
Manage the Tocqueville and Meridian Master List and cross checking with available pledge data sources.
Type & prepare correspondence, mail merges, labels & other documents.
Proofread and edit documents as needed and requested.
Update mailing lists and record bulk communications and event participation in the database.
Data tracking and reporting for Major Gifts and Forever United Network.
Request and collect data for the Major Gift Executive Summary and other executive/board reports and create the summary.
Troubleshoot and field general requests from donors and team members.
Provide donor and/or company reports and other materials for weekly meetings.
Assist with the evaluation of trends within portfolios.
Manage special event cash payments and deposits.
Track inventory & ordering of fundraising supplies not managed by logistics.
Work collaboratively with Major Gifts Team and Fundraising Team to deliver a quality experience to constituents.
Troubleshoot and field general requests from donors and team members.
Annual Goals: Achieve established goals. Work with the Leadership Giving Director to ensure goals reflect, align, and contribute to the broader goals of the organization.
Constituent Relationships
Work collaboratively with Major Gifts Team and Fundraising Team to deliver a quality experience to constituents.
Troubleshoot and field general requests from donors and team members.
Flexibility: As with any successful organization, UWCI is evolving with our changing external environment. Flexibility is a key attribute for this position. A willingness to take on additional duties to ensure the success of the team is essential.
Performs special assignments and other work, on an as-needed basis
Qualifications
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed are representative of the basic knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The individual in this role must display the highest level of integrity and confidentiality. United Way also values innovative thinking, and a successful candidate will be a self-starter who can work within the team to achieve goals and objectives. The individual should have effective communication skills, attention to detail and organization, flexibility, adaptability and the ability to multi-task and be open-minded in a fast-paced environment. The individual will also maintain knowledge of trends in his/her area of responsibility and reviews literature to understand key issues.
This individual is able to read and comprehend instructions, correspondence, and memos. Writes routine reports and correspondence. Presents information in one-on-one and/or group situations to customers, clients, managers and other employees of the organization and/or responds to questions and complaints. Routinely applies common sense understanding to carry out instructions furnished in written, oral, or diagram form. Is able to deal with problems involving concrete variables in standardized situations. Makes limited decisions and determines best methods to solve problems by referring to established precedents and policies. Impact of decisions is usually low to moderate cost.
Education and/or Experience
Bachelor's degree preferred. Four years administrative or sales support experience required. Thorough knowledge of all aspects of non-profit organizations preferred.
Must have excellent written and verbal communication skills, a strong reputation for integrity and professionalism, ability to resolve conflict constructively, strong performance management and evaluation capabilities including the willingness and ability to ensure accountability, ability to build strong relationship both inside and outside UWCI, ability to think strategically, commitment to fostering an inclusive environment consistent with UWCI's commitment to diversity and inclusion. Must have the ability to prepare, explain, and monitor performance, manage a diverse group of donors and volunteers, manage projects and workload, and engage constructively with the other members of the UWCI team.
Must be proficient with Microsoft Office Suite.
*Work experience may substitute for education requirements on a case-by-case basis.
Core Competencies
United Way of Central Indiana's team is evaluated on the following core competencies:
Inclusion
Courage
Accountability
Respect
Excellence
Job Knowledge
Thriving in Change
Position Leader: Leadership Giving Director
Position Leads: N/A
FLSA Status: Non-Exempt, Full-Time
Salary Range : $23/hr
Benefits: Complete Benefits Package Available
Reviewed: May 2023
Equal Opportunity Employer
Please apply at uwci.org/careers
This position description does not constitute a contract of employment or a guarantee of any terms or conditions of employment. UWCI employees are employed on an at-will basis. In addition, nothing in this position description restricts UWCI's right to assign or reassign duties and responsibilities to this position at any time.