U.S. Securities and Exchange Commission
Washington, DC
Duties
At the Securities and Exchange Commission (SEC), we are committed to diversity, equity, inclusion and accessibility (DEIA) and value a workforce that reflects the diverse experiences and perspectives of the communities we serve. As such, we welcome applications from qualified individuals of all backgrounds who share our commitment to public service.
TCP has primary responsibility for oversight and technology examinations of self-regulatory organizations as well as for broker-dealers and investment advisers.
As an Attorney-Adviser, you will:
Provide expert advice and guidance on broad projects and programs with national impact related to the SEC's Technology Controls ("TCP") program; Provide regulatory guidance related to the use of technology by SEC registrants; Review rulemaking impacting TCP and prepare legal guidance for the examination program on new rules; Advise and provide counsel to Division senior leadership on matters related to TCP; Review and/or draft documents pertaining to complex, high profile and sensitive issues for audiences that include a variety of internal and external recipients; and Represent the agency in high level meetings, conferences, and presentations involving a wide range of participants such as regulatory or law enforcement agencies; state, local, national, or international government offices; private industry; and the academic community. Requirements Conditions of Employment CITIZENSHIP: You must be a US Citizen. You must possess a J.D. or LL.B Degree and You must be an active member of the bar in good standing. This position is open to current permanent EXAMS employees ONLY. Application procedures are specific to this vacancy announcement. Please read all the instructions carefully. Failure to follow the instructions may result in you not being considered for this position. Supplementary vacancies may be filled in addition to the number stated in this announcement. This position has promotion potential to the SK-16. TRIAL PERIOD: This appointment may require completion of a two-year trial period. SECURITY CLEARANCE: Entrance on duty is contingent upon completion of a pre-employment security investigation. Favorable results on a Background Investigation may be a condition of employment or selection to another position. DRUG TESTING: This position may be subjected to drug testing requirements. PERMANENT CHANGE OF STATION (PCS): Moving/Relocation expenses are not authorized. DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. This position is in the collective bargaining unit. This appointment may be extended OR it may end at any time during the course of the appointment at the discretion of management. Applicants should also be available for possible extension, if needed. This temporary competitive promotion may lead to a permanent promotion without further competition. If selected, you may receive a salary increase for the duration of the temporary promotion. You will be returned to your original salary at the end of the appointment. If selected, you will accrue 8 hours of annual leave per pay period for the duration of the temporary promotion. You will be returned to your original annual leave accrual at the end of the appointment. This position is eligible to request telework in accordance with the SEC 's telework policy. Existing Participants in the SEC’s Remote Telework Program are eligible to apply for this position. If selected, management will evaluate and communicate whether the position will allow for continued participation in Remote Telework. Qualifications All qualification requirements must be met by the closing date of this announcement.
Qualifying experience may be obtained in the private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Qualifying education must have been obtained from an accredited college or university recognized by the U.S. Department of Education. BASIC REQUIREMENT: All applicants must possess the following J.D. or LL.B. degree --AND-- Active membership of the bar in good standing in any state, territory of the United States, the District of Columbia, or the commonwealth of Puerto Rico. (Note: proof of bar membership will be required before entry on duty. MINIMUM QUALIFICATION REQUIREMENT: In addition to meeting the basic requirement, applicants must also meet the minimum qualification requirement. SK-16: Applicant must have one year of specialized experience equivalent to the SK-14 level. Specialized experience includes: Researching, preparing, and delivering guidance on a variety of complex legal issues arising from interpretation and application of federal securities laws, rules and regulations; AND Representing an organization at briefings, meetings, or conferences; AND Drafting and editing memoranda, filings or other substantive written work product for various audiences on a variety of legal issues; AND Serving as an adviser to management concerning cybersecurity, systems, networks, or software designs for potential security risks. Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html Additional information Salary Ranges Chicago, IL $157,553 - $267,572 New York, NY $165,286 - $272,100 Washington DC $160,831 - $272,100 IMPORTANT INFORMATION FOR SURPLUS OR DISPLACED FEDERAL EMPLOYEES: Career Transition Assistance Plan (CTAP) is available to individuals who have special priority selection rights under this plan. Individuals must be minimally qualified for this position to receive consideration for special priority selection. CTAP eligibles will be considered minimally qualified if they meet the minimum requirements for this position. Reasonable Accommodation: If you are an applicant who needs a reasonable accommodation for disability to participate in the application process at the SEC, submit the form for Reasonable Accommodation for Participation in Job Application Process here . Please be sure to submit your request at least 5 business days in advance of the date you need the requested accommodation. Equal Employment Opportunity (EEO) Information for SEC Job Applicants : Federal EEO laws protect all applicants from discrimination on the following bases: race, color, sex (not limited to conduct which is sexual in nature, includes pregnancy, gender identity, sexual orientation, transgender status), age (40 and over), religion, national origin, disability, genetic information, retaliation for participating in the EEO process or opposing discrimination. Applicants who believe they have been discriminated against on any EEO basis can seek recourse through the SEC's administrative complaints process. To be timely, an individual must enter the EEO process within 45 days from when they know (or should have known) of the alleged discrimination. Click here for additional information. Read more Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits .
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required Documents
You must provide a complete Application Package, which includes:
Required : Your responses to the Occupational Questionnaire. Required: Your complete and comprehensive resume that includes a complete history of your work experience and the applicable employment dates with months and years. It is recommended that your resume include thetitle, series, and grade (e.g. SK-0301-12) for all relevant Federal experience . To determine if you qualify for this position, OHR will review your work history that is relevant to the specific position for which you applied. If you are a current SEC employee selected for this position, the standard percentage increases will be applied (i.e., 6% for non-supervisory and 10% for supervisory positions) if your selection results in a promotion. If your selection results in lateral movement (i.e. no change in grade) you will maintain your current salary. If your selection results in a change in grade from an SK-15 to an SK-16 you will maintain your current salary.Note: Your resume must directly address the definition of specialized experience listed in the qualification section of this announcement and must NOT contain pictures.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Full-time
Duties
At the Securities and Exchange Commission (SEC), we are committed to diversity, equity, inclusion and accessibility (DEIA) and value a workforce that reflects the diverse experiences and perspectives of the communities we serve. As such, we welcome applications from qualified individuals of all backgrounds who share our commitment to public service.
TCP has primary responsibility for oversight and technology examinations of self-regulatory organizations as well as for broker-dealers and investment advisers.
As an Attorney-Adviser, you will:
Provide expert advice and guidance on broad projects and programs with national impact related to the SEC's Technology Controls ("TCP") program; Provide regulatory guidance related to the use of technology by SEC registrants; Review rulemaking impacting TCP and prepare legal guidance for the examination program on new rules; Advise and provide counsel to Division senior leadership on matters related to TCP; Review and/or draft documents pertaining to complex, high profile and sensitive issues for audiences that include a variety of internal and external recipients; and Represent the agency in high level meetings, conferences, and presentations involving a wide range of participants such as regulatory or law enforcement agencies; state, local, national, or international government offices; private industry; and the academic community. Requirements Conditions of Employment CITIZENSHIP: You must be a US Citizen. You must possess a J.D. or LL.B Degree and You must be an active member of the bar in good standing. This position is open to current permanent EXAMS employees ONLY. Application procedures are specific to this vacancy announcement. Please read all the instructions carefully. Failure to follow the instructions may result in you not being considered for this position. Supplementary vacancies may be filled in addition to the number stated in this announcement. This position has promotion potential to the SK-16. TRIAL PERIOD: This appointment may require completion of a two-year trial period. SECURITY CLEARANCE: Entrance on duty is contingent upon completion of a pre-employment security investigation. Favorable results on a Background Investigation may be a condition of employment or selection to another position. DRUG TESTING: This position may be subjected to drug testing requirements. PERMANENT CHANGE OF STATION (PCS): Moving/Relocation expenses are not authorized. DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. This position is in the collective bargaining unit. This appointment may be extended OR it may end at any time during the course of the appointment at the discretion of management. Applicants should also be available for possible extension, if needed. This temporary competitive promotion may lead to a permanent promotion without further competition. If selected, you may receive a salary increase for the duration of the temporary promotion. You will be returned to your original salary at the end of the appointment. If selected, you will accrue 8 hours of annual leave per pay period for the duration of the temporary promotion. You will be returned to your original annual leave accrual at the end of the appointment. This position is eligible to request telework in accordance with the SEC 's telework policy. Existing Participants in the SEC’s Remote Telework Program are eligible to apply for this position. If selected, management will evaluate and communicate whether the position will allow for continued participation in Remote Telework. Qualifications All qualification requirements must be met by the closing date of this announcement.
Qualifying experience may be obtained in the private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Qualifying education must have been obtained from an accredited college or university recognized by the U.S. Department of Education. BASIC REQUIREMENT: All applicants must possess the following J.D. or LL.B. degree --AND-- Active membership of the bar in good standing in any state, territory of the United States, the District of Columbia, or the commonwealth of Puerto Rico. (Note: proof of bar membership will be required before entry on duty. MINIMUM QUALIFICATION REQUIREMENT: In addition to meeting the basic requirement, applicants must also meet the minimum qualification requirement. SK-16: Applicant must have one year of specialized experience equivalent to the SK-14 level. Specialized experience includes: Researching, preparing, and delivering guidance on a variety of complex legal issues arising from interpretation and application of federal securities laws, rules and regulations; AND Representing an organization at briefings, meetings, or conferences; AND Drafting and editing memoranda, filings or other substantive written work product for various audiences on a variety of legal issues; AND Serving as an adviser to management concerning cybersecurity, systems, networks, or software designs for potential security risks. Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html Additional information Salary Ranges Chicago, IL $157,553 - $267,572 New York, NY $165,286 - $272,100 Washington DC $160,831 - $272,100 IMPORTANT INFORMATION FOR SURPLUS OR DISPLACED FEDERAL EMPLOYEES: Career Transition Assistance Plan (CTAP) is available to individuals who have special priority selection rights under this plan. Individuals must be minimally qualified for this position to receive consideration for special priority selection. CTAP eligibles will be considered minimally qualified if they meet the minimum requirements for this position. Reasonable Accommodation: If you are an applicant who needs a reasonable accommodation for disability to participate in the application process at the SEC, submit the form for Reasonable Accommodation for Participation in Job Application Process here . Please be sure to submit your request at least 5 business days in advance of the date you need the requested accommodation. Equal Employment Opportunity (EEO) Information for SEC Job Applicants : Federal EEO laws protect all applicants from discrimination on the following bases: race, color, sex (not limited to conduct which is sexual in nature, includes pregnancy, gender identity, sexual orientation, transgender status), age (40 and over), religion, national origin, disability, genetic information, retaliation for participating in the EEO process or opposing discrimination. Applicants who believe they have been discriminated against on any EEO basis can seek recourse through the SEC's administrative complaints process. To be timely, an individual must enter the EEO process within 45 days from when they know (or should have known) of the alleged discrimination. Click here for additional information. Read more Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits .
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required Documents
You must provide a complete Application Package, which includes:
Required : Your responses to the Occupational Questionnaire. Required: Your complete and comprehensive resume that includes a complete history of your work experience and the applicable employment dates with months and years. It is recommended that your resume include thetitle, series, and grade (e.g. SK-0301-12) for all relevant Federal experience . To determine if you qualify for this position, OHR will review your work history that is relevant to the specific position for which you applied. If you are a current SEC employee selected for this position, the standard percentage increases will be applied (i.e., 6% for non-supervisory and 10% for supervisory positions) if your selection results in a promotion. If your selection results in lateral movement (i.e. no change in grade) you will maintain your current salary. If your selection results in a change in grade from an SK-15 to an SK-16 you will maintain your current salary.Note: Your resume must directly address the definition of specialized experience listed in the qualification section of this announcement and must NOT contain pictures.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
University of California San Francisco
San Francisco, CA, USA
DIVISION OF RHEUMATOLOGY DEPARTMENT OF MEDICINE UNIVERSITY OF CALIFORNIA, SAN FRANCISCO (UCSF)
The Rheumatology Division of the Department of Medicine at UCSF is seeking qualified applicants for a full-time (100% effort) faculty position at UCSF Health. The selected candidate will be appointed at the level of Assistant or Associate Professor the Health Sciences (HS) Clinical series.
Faculty in the HS Clinical series are salaried appointees in the health sciences who teach, participate in patient care, and may participate in University and/or public service and scholarly and/or creative activities. Faculty in this series teach the application of basic sciences and the mastery of clinical procedures in all areas concerned with the care of patients.
This position has the following responsibilities: A) Provide direct patient care 6-7 half-days a week in the UCSF Health rheumatology clinic. B) serve as consult attending physician at the UCSF Health Parnassus Hospital 1-2 months a year and/or at the UCSF Health Mission Bay Hospital. The faculty member will have the opportunity to supervise and teach fellows, residents and medical students in rheumatology.
Requirements:
Applicants must hold an MD (or equivalent) degree. ABIM-certification in internal medicine and ABIM- eligibility in rheumatology is required. A demonstrated commitment to education is required. ABIM- certification in rheumatology is preferred.
Please apply online and include 1) cover letter, 2) curriculum vitae, 3) a contribution to diversity statement with information how the applicant’s past experiences and/or future plans to advancec diversity, equity, and inclusion. Please submit application to UCSF AP Recruit at https://apptrkr.com/4175352. Applicants’ materials must list current and/or pending qualifications upon submission.
To receive full consideration, please submit all materials prior to June 30, 2023.
The posted UC salary scales set the minimum pay determined by rank and step at appointment. See Table 5: https://www.ucop.edu/academic-personnel-programs/_files/2022-23/oct-2022-salary-scales/t5-summary.pdf. The minimum base salary range for this position is $115,100-$181,100. This position includes membership in the health sciences compensation plan (https://ucop.edu/academic-personnel-programs/_files/apm/apm-670.pdf) which provides for eligibility for additional compensation.
UC San Francisco seeks candidates whose experience, teaching, research, or community service has prepared them to contribute to our commitment to diversity and excellence. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
Full Time
DIVISION OF RHEUMATOLOGY DEPARTMENT OF MEDICINE UNIVERSITY OF CALIFORNIA, SAN FRANCISCO (UCSF)
The Rheumatology Division of the Department of Medicine at UCSF is seeking qualified applicants for a full-time (100% effort) faculty position at UCSF Health. The selected candidate will be appointed at the level of Assistant or Associate Professor the Health Sciences (HS) Clinical series.
Faculty in the HS Clinical series are salaried appointees in the health sciences who teach, participate in patient care, and may participate in University and/or public service and scholarly and/or creative activities. Faculty in this series teach the application of basic sciences and the mastery of clinical procedures in all areas concerned with the care of patients.
This position has the following responsibilities: A) Provide direct patient care 6-7 half-days a week in the UCSF Health rheumatology clinic. B) serve as consult attending physician at the UCSF Health Parnassus Hospital 1-2 months a year and/or at the UCSF Health Mission Bay Hospital. The faculty member will have the opportunity to supervise and teach fellows, residents and medical students in rheumatology.
Requirements:
Applicants must hold an MD (or equivalent) degree. ABIM-certification in internal medicine and ABIM- eligibility in rheumatology is required. A demonstrated commitment to education is required. ABIM- certification in rheumatology is preferred.
Please apply online and include 1) cover letter, 2) curriculum vitae, 3) a contribution to diversity statement with information how the applicant’s past experiences and/or future plans to advancec diversity, equity, and inclusion. Please submit application to UCSF AP Recruit at https://apptrkr.com/4175352. Applicants’ materials must list current and/or pending qualifications upon submission.
To receive full consideration, please submit all materials prior to June 30, 2023.
The posted UC salary scales set the minimum pay determined by rank and step at appointment. See Table 5: https://www.ucop.edu/academic-personnel-programs/_files/2022-23/oct-2022-salary-scales/t5-summary.pdf. The minimum base salary range for this position is $115,100-$181,100. This position includes membership in the health sciences compensation plan (https://ucop.edu/academic-personnel-programs/_files/apm/apm-670.pdf) which provides for eligibility for additional compensation.
UC San Francisco seeks candidates whose experience, teaching, research, or community service has prepared them to contribute to our commitment to diversity and excellence. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
Clackamas County
Oregon City, OR, United States
Financial and Administration Analyst Senior Job ID: 107018 Location: Department of Human Services Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This Job Posting closes at 11:59 p.m. (Pacific Time) on Tuesday, May 30, 2023. PAY AND BENEFITS Annual Pay Range: 83,681.80 - $110,164.51 Hourly Pay Range: $40.231635 - $52.963706 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County Health, Housing, and Human Services Department (H3S) is looking for an experienced individual with exceptional analytical skills and a strong business acumen to join a high functioning team within the H3S Director's Office as a Financial and Administration Analyst (classified as Policy Performance & Research Analyst Senior). H3S consists of six different divisions, each dedicated to ensuring healthy families and strong communities across Clackamas County, and employs over 800 employees with an annual budget of approximately $383 million. H3S Divisions include: Children, Family and Community Connections, Public Health, Behavioral Health, Health Centers, Social Services, and Housing and Community Development, each committed to improving programs and ensuring better outcomes for the people we serve. Every day we work to be more efficient and effective. Our approach to performance improvement focuses on three areas: planning, performance measurement, and continuous process improvement. The Financial and Administration Analyst provides support for the business operations of H3S and work closely with executive leadership in performing financial analysis and reporting, prepare and present presentations, ensure internal controls throughout the department, provide guidance on contracts and grants, and evaluate processes to improve systems and operations. This position serves as the key technical resource and subject matter expert as it relates to financial and budget areas of H3S. This position will work with the Senior Administrative Services Manager and Department Finance Workgroup to produce high level, visible financial reports, forecasting and analysis on behalf of the executive management team as well as review and document current department wide processes to ensure efficiencies. Clackamas County is committed to building a workforce that reflects the community we serve. In that spirit, we encourage applicants of diverse backgrounds and experiences to apply. Required Minimum Qualifications/ Transferrable Skills:* At least five (5) years of experience monitoring, analyzing and recommending modifications to administrative and/or fiscal procedures and system Experience with data collection, analysis and implementation Financial analysis experience including financial planning, preparing and analyzing financial statements and reports Financial analysis experience of budgets and expenditures Experience performing financial audits, analysis and reconciliations Experience in contract management Computer proficiency with MS Office (Excel, Word, PowerPoint, etc) Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Advanced/expert skills in Excel Experience working with Peoplesoft *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Develops annual budget, monitors department revenues and expenditures; develops, prepares, and presents comprehensive financial analysis and forecasting of a department's expenditures and revenues; analyzes and prepares long-range projections for various department/sections operating funds and revenues; coordinates fiscal operations and systems with County Finance; assists in the development and implementation of a department's financial policies and procedures; experience with accounts payable and receivable; reviews division operations for compliance with statutes, rules, and regulations Analyzes and evaluates department's capital improvement projects; conducts comprehensive fiscal analysis and reports on the impact of proposed federal and state regulations; serves as a department project leader in financial projects of major significance for financial and management studies such as performance based budget studies, strategic funding plans, and management performance studies which measure operational and financial performance against benchmarks; and works directly with and serves as the department liaison to County Finance. As delegated by Department Executive Leadership, plans, identifies, researches, and conducts comprehensive studies & operational improvement projects to address challenging issue surrounding centralization of business service functions within the Department. Leads projects to identify areas of opportunity for efficiencies and works to identify solutions to improve processes throughout the Department. Develops, designs, and oversees processes and methods for systematic organizational improvement; analyzes data, evaluates findings and recommends policy and operational changes; identifies potential difficulties, barriers or gaps in training; provides support to department management in the development and implementation of quality improvement methods; oversees and coordinates completion of project tasks to meet deadlines. Reviews Grants for compliance with program reporting requirements and regulations, with awareness of financial reporting requirements, and advises management; serves as liaison with granting agency and internal County staff. Develops presentations materials for Department Director, Deputy Director, and Administrative Services Manager Senior, managers, supervisors, and other boards and committees regarding financial, contractual, grants, systems, and operational issues and opportunities. REQUIRED KNOWLEDGE AND SKILLS Strong verbal and written communication skills, including ability to communicate complex issues to individuals with various levels of knowledge and understanding of the issue Ability to work independently as well as collaboratively with internal and external team members Ability to handle a wide range of situations and circumstances effectively, positively and professionally Ability to establish priorities, organize tasks and projects and work independently WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 400,000 citizens. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Clackamas County Department of Health, Housing and Human Services (H3S) is one of the largest departments in Clackamas County, serving tens of thousands of people. HS3 includes the following divisions: Behavioral Health, Children, Families & Community Connections, Health Centers, Housing & Community Development, Social Services and Public Health. H3S is dedicated in ensuring healthy families and strong communities in Clackamas County by providing the following services, support and resources: Physical and oral health Mental health and addictions services Child and family services Assistance for people with disabilities Public health Aging services Low income and special needs housing Employment training for individuals with barriers Assistance for low-income individuals Learn more about Health, Housing, and Human Services (H3S) Department. APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? E.D. Barnett, Recruiter EBarnettHerro@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107018&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-4044f49bc65fbf4088fa874b0f6dfbe2
Full Time
Financial and Administration Analyst Senior Job ID: 107018 Location: Department of Human Services Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This Job Posting closes at 11:59 p.m. (Pacific Time) on Tuesday, May 30, 2023. PAY AND BENEFITS Annual Pay Range: 83,681.80 - $110,164.51 Hourly Pay Range: $40.231635 - $52.963706 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County Health, Housing, and Human Services Department (H3S) is looking for an experienced individual with exceptional analytical skills and a strong business acumen to join a high functioning team within the H3S Director's Office as a Financial and Administration Analyst (classified as Policy Performance & Research Analyst Senior). H3S consists of six different divisions, each dedicated to ensuring healthy families and strong communities across Clackamas County, and employs over 800 employees with an annual budget of approximately $383 million. H3S Divisions include: Children, Family and Community Connections, Public Health, Behavioral Health, Health Centers, Social Services, and Housing and Community Development, each committed to improving programs and ensuring better outcomes for the people we serve. Every day we work to be more efficient and effective. Our approach to performance improvement focuses on three areas: planning, performance measurement, and continuous process improvement. The Financial and Administration Analyst provides support for the business operations of H3S and work closely with executive leadership in performing financial analysis and reporting, prepare and present presentations, ensure internal controls throughout the department, provide guidance on contracts and grants, and evaluate processes to improve systems and operations. This position serves as the key technical resource and subject matter expert as it relates to financial and budget areas of H3S. This position will work with the Senior Administrative Services Manager and Department Finance Workgroup to produce high level, visible financial reports, forecasting and analysis on behalf of the executive management team as well as review and document current department wide processes to ensure efficiencies. Clackamas County is committed to building a workforce that reflects the community we serve. In that spirit, we encourage applicants of diverse backgrounds and experiences to apply. Required Minimum Qualifications/ Transferrable Skills:* At least five (5) years of experience monitoring, analyzing and recommending modifications to administrative and/or fiscal procedures and system Experience with data collection, analysis and implementation Financial analysis experience including financial planning, preparing and analyzing financial statements and reports Financial analysis experience of budgets and expenditures Experience performing financial audits, analysis and reconciliations Experience in contract management Computer proficiency with MS Office (Excel, Word, PowerPoint, etc) Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Advanced/expert skills in Excel Experience working with Peoplesoft *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Develops annual budget, monitors department revenues and expenditures; develops, prepares, and presents comprehensive financial analysis and forecasting of a department's expenditures and revenues; analyzes and prepares long-range projections for various department/sections operating funds and revenues; coordinates fiscal operations and systems with County Finance; assists in the development and implementation of a department's financial policies and procedures; experience with accounts payable and receivable; reviews division operations for compliance with statutes, rules, and regulations Analyzes and evaluates department's capital improvement projects; conducts comprehensive fiscal analysis and reports on the impact of proposed federal and state regulations; serves as a department project leader in financial projects of major significance for financial and management studies such as performance based budget studies, strategic funding plans, and management performance studies which measure operational and financial performance against benchmarks; and works directly with and serves as the department liaison to County Finance. As delegated by Department Executive Leadership, plans, identifies, researches, and conducts comprehensive studies & operational improvement projects to address challenging issue surrounding centralization of business service functions within the Department. Leads projects to identify areas of opportunity for efficiencies and works to identify solutions to improve processes throughout the Department. Develops, designs, and oversees processes and methods for systematic organizational improvement; analyzes data, evaluates findings and recommends policy and operational changes; identifies potential difficulties, barriers or gaps in training; provides support to department management in the development and implementation of quality improvement methods; oversees and coordinates completion of project tasks to meet deadlines. Reviews Grants for compliance with program reporting requirements and regulations, with awareness of financial reporting requirements, and advises management; serves as liaison with granting agency and internal County staff. Develops presentations materials for Department Director, Deputy Director, and Administrative Services Manager Senior, managers, supervisors, and other boards and committees regarding financial, contractual, grants, systems, and operational issues and opportunities. REQUIRED KNOWLEDGE AND SKILLS Strong verbal and written communication skills, including ability to communicate complex issues to individuals with various levels of knowledge and understanding of the issue Ability to work independently as well as collaboratively with internal and external team members Ability to handle a wide range of situations and circumstances effectively, positively and professionally Ability to establish priorities, organize tasks and projects and work independently WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 400,000 citizens. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Clackamas County Department of Health, Housing and Human Services (H3S) is one of the largest departments in Clackamas County, serving tens of thousands of people. HS3 includes the following divisions: Behavioral Health, Children, Families & Community Connections, Health Centers, Housing & Community Development, Social Services and Public Health. H3S is dedicated in ensuring healthy families and strong communities in Clackamas County by providing the following services, support and resources: Physical and oral health Mental health and addictions services Child and family services Assistance for people with disabilities Public health Aging services Low income and special needs housing Employment training for individuals with barriers Assistance for low-income individuals Learn more about Health, Housing, and Human Services (H3S) Department. APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? E.D. Barnett, Recruiter EBarnettHerro@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107018&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-4044f49bc65fbf4088fa874b0f6dfbe2
Clackamas County
Oregon City, OR, United States
Community Preservation Administrative Specialist Job ID: 106916 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE. IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE. Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This Job Posting closes at 11:59 p.m. (Pacific Time) on Tuesday, May 30, 2023. PAY AND BENEFITS Clackamas County is committed to offering a high-quality benefits package to support employees and their families. Community Preservation Administrative Specialist (Classified as an Administrative Specialist 1) Annual Pay Range: $49,239.30 - $62,190.56 Hourly Pay Range: $25.250921 - $31.892593 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County is seeking a highly motivated administrative professional to join our Housing & Community Development (HCD) Division as an Community Preservation Administrative Specialist (classified as an Administrative Specialist 1). The Housing and Community Development Division (HCD), within the Department of Health, Housing & Human Services, manages homeless services programs and programs to provide housing and economic opportunity, community improvement and rehabilitation, and affordable housing development for low and moderate income residents of Clackamas County. HCD is comprised of the Housing Authority of Clackamas County (HACC), Housing Services, and Community Preservation. The Community Preservation Administrative Specialist will provide paraprofessional administrative support to Community Preservation - Community Development programs and management; ensuring the smooth flow of services and operations, which includes tracking, scheduling client services, processing invoice and payments, ordering, filing, data entry, preparing large mailings; also develops, recommends and implements administrative and office management policies and procedures and assists with administrative tasks across the HCD division-wide operations. Successful candidates will be able to provide customer service support to clients and staff. Possess hands on experience with processing invoices, billings, travel/mileage requests, incoming mail, notices and correspondence, tracking/order supplies and other office clerical related tasks. Ability to manage and maintain organized meeting schedules, agendas and materials, and record taking of meeting minutes. Have the knowledge and experience to work within a program database to effectively create client program files and confidentially maintain client's records. Required Minimum Qualifications/ Transferrable Skills:* Per the Oregon Health Authority, ( OAR 333-091-1010 & OAR 333-019-1030 ), this position is subject to the mandatory COVID-19 vaccine requirement. Prior to the start of employment, the selected candidate must provide proof of full vaccination or have an approved medical or religious exception in place with the County as a qualification of employment. A minimum of one (1) year of related experience that would provide the required knowledge and skills to perform the responsibilities of this position. Strong organizational and project management skills with ability to prioritize tasks. Experience providing services to customers in a positive and timely manner via in person and over the phone. Experience providing independent administrative support. Effective communication, both orally and in writing, with a variety of persons with diverse backgrounds. Proficiency in Microsoft Office suite (Outlook, Word, Excel, etc.) and general office equipment. Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy . Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Bilingual fluency is preferred in English and Spanish. (Please note: Language fluency means being capable of using a language easily and accurately. Being "bilingual" means using or able to use two languages with equal fluency.) Highly organized and able to coordinate workflows. Comfort/familiarity with complex government databases, ability to recognize irregularities/problems and bring solutions to a supervisor. Critical thinking skills; the ability to work independently and triage duties throughout the day based on need. Experience responding to public inquiries and complaints. Experience interpreting relevant policies, procedures, laws, and regulations. *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Provide centralized customer service support to clients and staff, field calls from external public and direct/coordinate services specific to customer needs; screen/research clients for program eligibility; inform client/family/third party of policy and procedures of programs; send/receive applications. Process contractor/vendor invoices; process monthly internal/external billings, training/travel/mileage requests; process, timestamp, distribute incoming mail; process large mailing notices and correspondence; track/order supplies; act as a liaison to vendors to research purchase options and resolve problems; act as Technology Services contact for technology issues and supplies; submit facilities requests for building services issues; prepare and submit personnel action documents with direction from leadership. Create client program files; enter client information into program databases, maintain client records; maintain, update program databased and run reports; track and update staff certifications, memberships; assist staff to locate necessary resources for payments. Participate in the preparation of contract documents, grant applications, and bid materials and review for completeness and accuracy; track and provide administrative review of vendor/contractor performance to ensure compliance with funding regulations and timelines. Provide staff support to internal and external advisory and operating committees; coordinate meeting schedules, agendas and materials, and record minutes; research meeting topics and issues; present information at work sessions and public meetings. Compile statistical data and prepare regular reports to assist evaluation of operations and services; conduct surveys; review reporting requirements and technical materials, create processes for meeting funder requirements. REQUIRED KNOWLEDGE AND SKILLS Considerable knowledge of: Principles and procedures of office management and administration; English spelling, punctuation, grammar, and composition; arithmetic, clerical/accounting principles and processes. Thorough knowledge of: Applicable program policies and procedures and/or rules, regulations and statutes depending upon assignment of duties and responsibilities. Working knowledge of: Techniques and principles of supervision and training; fiscal monitoring and planning methods; governmental budgeting techniques and procedures; principles, procedures, and techniques of research and program administration; office equipment, including computer systems and software programs such as word processing and spreadsheets and their functions/capabilities; public relations techniques and concepts; statistical calculations. Skill to: Organize and maintain office/administrative systems and procedures; understand, interpret and apply County and department policies and procedures, and technical materials; communicate effectively, both orally and in writing; compose correspondence requiring a high degree of initiative and judgment; conduct independent research; define administrative problems and recommend and implement solutions; collect, evaluate and summarize data; prepare and present clear and concise reports; establish and maintain effective working relationships with County employees and officials, contracted service providers, other governmental agencies, citizen groups and the public; operate office equipment; train staff. WORK SCHEDULE This position works 37.5 hours during an alternate workweek of Monday through Thursday (Friday's off). Ideal working hours are 7:30 AM - 5:30 PM. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Housing and Community Development Division (HCD), within the Department of Human Services, manages programs to provide decent housing and economic opportunities, community improvement and affordable housing projects and housing rehabilitation loan programs for low and moderate income residents of the County. HCD is comprised of the Housing Authority of Clackamas County (HACC) and Community Development Division. Community Development manages housing and community improvement projects funded with federal funds that the County receives primarily through the United States Department of Housing and Urban Development (HUD). Fund sources include the Community Development Block Grant Program, HOME Investment Partnership Program, Emergency Solutions Grant, and Continuum of Care funds. Learn more about Clackamas County Community Development APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? Jimmy Henry, HR Recruiting Analyst JHenry@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106916&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-5a09a57335acc44abc784c297babf5d9
Full Time
Community Preservation Administrative Specialist Job ID: 106916 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE. IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE. Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This Job Posting closes at 11:59 p.m. (Pacific Time) on Tuesday, May 30, 2023. PAY AND BENEFITS Clackamas County is committed to offering a high-quality benefits package to support employees and their families. Community Preservation Administrative Specialist (Classified as an Administrative Specialist 1) Annual Pay Range: $49,239.30 - $62,190.56 Hourly Pay Range: $25.250921 - $31.892593 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County is seeking a highly motivated administrative professional to join our Housing & Community Development (HCD) Division as an Community Preservation Administrative Specialist (classified as an Administrative Specialist 1). The Housing and Community Development Division (HCD), within the Department of Health, Housing & Human Services, manages homeless services programs and programs to provide housing and economic opportunity, community improvement and rehabilitation, and affordable housing development for low and moderate income residents of Clackamas County. HCD is comprised of the Housing Authority of Clackamas County (HACC), Housing Services, and Community Preservation. The Community Preservation Administrative Specialist will provide paraprofessional administrative support to Community Preservation - Community Development programs and management; ensuring the smooth flow of services and operations, which includes tracking, scheduling client services, processing invoice and payments, ordering, filing, data entry, preparing large mailings; also develops, recommends and implements administrative and office management policies and procedures and assists with administrative tasks across the HCD division-wide operations. Successful candidates will be able to provide customer service support to clients and staff. Possess hands on experience with processing invoices, billings, travel/mileage requests, incoming mail, notices and correspondence, tracking/order supplies and other office clerical related tasks. Ability to manage and maintain organized meeting schedules, agendas and materials, and record taking of meeting minutes. Have the knowledge and experience to work within a program database to effectively create client program files and confidentially maintain client's records. Required Minimum Qualifications/ Transferrable Skills:* Per the Oregon Health Authority, ( OAR 333-091-1010 & OAR 333-019-1030 ), this position is subject to the mandatory COVID-19 vaccine requirement. Prior to the start of employment, the selected candidate must provide proof of full vaccination or have an approved medical or religious exception in place with the County as a qualification of employment. A minimum of one (1) year of related experience that would provide the required knowledge and skills to perform the responsibilities of this position. Strong organizational and project management skills with ability to prioritize tasks. Experience providing services to customers in a positive and timely manner via in person and over the phone. Experience providing independent administrative support. Effective communication, both orally and in writing, with a variety of persons with diverse backgrounds. Proficiency in Microsoft Office suite (Outlook, Word, Excel, etc.) and general office equipment. Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy . Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Bilingual fluency is preferred in English and Spanish. (Please note: Language fluency means being capable of using a language easily and accurately. Being "bilingual" means using or able to use two languages with equal fluency.) Highly organized and able to coordinate workflows. Comfort/familiarity with complex government databases, ability to recognize irregularities/problems and bring solutions to a supervisor. Critical thinking skills; the ability to work independently and triage duties throughout the day based on need. Experience responding to public inquiries and complaints. Experience interpreting relevant policies, procedures, laws, and regulations. *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Provide centralized customer service support to clients and staff, field calls from external public and direct/coordinate services specific to customer needs; screen/research clients for program eligibility; inform client/family/third party of policy and procedures of programs; send/receive applications. Process contractor/vendor invoices; process monthly internal/external billings, training/travel/mileage requests; process, timestamp, distribute incoming mail; process large mailing notices and correspondence; track/order supplies; act as a liaison to vendors to research purchase options and resolve problems; act as Technology Services contact for technology issues and supplies; submit facilities requests for building services issues; prepare and submit personnel action documents with direction from leadership. Create client program files; enter client information into program databases, maintain client records; maintain, update program databased and run reports; track and update staff certifications, memberships; assist staff to locate necessary resources for payments. Participate in the preparation of contract documents, grant applications, and bid materials and review for completeness and accuracy; track and provide administrative review of vendor/contractor performance to ensure compliance with funding regulations and timelines. Provide staff support to internal and external advisory and operating committees; coordinate meeting schedules, agendas and materials, and record minutes; research meeting topics and issues; present information at work sessions and public meetings. Compile statistical data and prepare regular reports to assist evaluation of operations and services; conduct surveys; review reporting requirements and technical materials, create processes for meeting funder requirements. REQUIRED KNOWLEDGE AND SKILLS Considerable knowledge of: Principles and procedures of office management and administration; English spelling, punctuation, grammar, and composition; arithmetic, clerical/accounting principles and processes. Thorough knowledge of: Applicable program policies and procedures and/or rules, regulations and statutes depending upon assignment of duties and responsibilities. Working knowledge of: Techniques and principles of supervision and training; fiscal monitoring and planning methods; governmental budgeting techniques and procedures; principles, procedures, and techniques of research and program administration; office equipment, including computer systems and software programs such as word processing and spreadsheets and their functions/capabilities; public relations techniques and concepts; statistical calculations. Skill to: Organize and maintain office/administrative systems and procedures; understand, interpret and apply County and department policies and procedures, and technical materials; communicate effectively, both orally and in writing; compose correspondence requiring a high degree of initiative and judgment; conduct independent research; define administrative problems and recommend and implement solutions; collect, evaluate and summarize data; prepare and present clear and concise reports; establish and maintain effective working relationships with County employees and officials, contracted service providers, other governmental agencies, citizen groups and the public; operate office equipment; train staff. WORK SCHEDULE This position works 37.5 hours during an alternate workweek of Monday through Thursday (Friday's off). Ideal working hours are 7:30 AM - 5:30 PM. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Housing and Community Development Division (HCD), within the Department of Human Services, manages programs to provide decent housing and economic opportunities, community improvement and affordable housing projects and housing rehabilitation loan programs for low and moderate income residents of the County. HCD is comprised of the Housing Authority of Clackamas County (HACC) and Community Development Division. Community Development manages housing and community improvement projects funded with federal funds that the County receives primarily through the United States Department of Housing and Urban Development (HUD). Fund sources include the Community Development Block Grant Program, HOME Investment Partnership Program, Emergency Solutions Grant, and Continuum of Care funds. Learn more about Clackamas County Community Development APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? Jimmy Henry, HR Recruiting Analyst JHenry@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106916&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-5a09a57335acc44abc784c297babf5d9