All* Above All
Position Summary
The Political Strategies Coordinator implements an abortion-centered political and electoral strategy at the state and national level. This position works with national and state organizations and leaders to implement electoral campaigns to increase access to abortion for people of color working to make ends meet, including creating a culture shift with new frames and messages that support abortion justice. As a member of the All* Above All team, they will also participate in campaign-wide events and programs as requested. The position reports to the Senior Political Strategies Manager.
The person holding this position may also work part-time for a coordinated project, All* Above All Action Fund in the Sixteen Thirty Fund, a 501(c)(4) organization, under a resource sharing agreement between the New Venture Fund and Sixteen Thirty Fund. The responsibilities under that position will be overseen by Sixteen Thirty Fund.
Responsibilities and Tasks
Implements electoral tactics in key state and federal legislative districts.
Conducts research on candidates, elections, and debate schedules.
Works closely with the state strategies team on c3/c4 state partnerships.
Collaborates with state partners to implement c3/c4 deep canvass programs.
Coordinates logistics for large ancillary events in election cycles (e.g, briefings, events surrounding debates, Democratic or Republican National Conventions).
Supports relationship-building with electoral campaign staff in key C4 investment states.
Implements candidate cultivation strategies, including virtual and in-person C4 events.
Develops technical assistance and communications resources, such as #AskAboutAbortion social media toolkits for candidate debates.
Represents All* Above All and the All* Above All Action Fund and its interests/perspectives with national coalitions.
Other
This position requires travel (up to 50%) to various states and cities as well as Washington, D.C. or New York City for coalition and campaign team meetings.
Other tasks as assigned by the Senior Political Strategies Manager.
All employees of NVF are required to complete timesheets.
Core Competencies
All* Above All utilizes competencies in evaluating applicants. Task management is the key competency for this position, which is defined as the process of completing and monitoring assigned tasks through their life cycle.
In addition to position-specific competencies outlined above, All* Above All has seven core competencies in the Competency Model. These competencies apply to every employee at every level and include:
Mission Awareness – Passion for the mission demonstrated through previous experience, personal connection, or desires for the future inclusive of abortion justice as well as racial, reproductive, economic, and immigrant justice.
Strategy – Moving from vision to implementation by connecting overall strategy to individual goals and tasks while managing the layers of that strategy.
Collaboration – Working across internal teams and external partners to accomplish goals by establishing trust and connection with diverse stakeholders.
Communication – Effectively imparting or exchanging information and conveying feelings and ideas.
Flexibility – Shifting focus or pivoting as needs change while effectively managing competing priorities and multiple tasks and adapting to changing landscape.
Self-Direction – Ability to work independently and manage individually-assigned work tasks.
Personality – Combination of qualities that forms a person’s character.
Education, Experience, Knowledge, Skills and Ability
At least three years of experience in community organizing, grassroots work, voter education and engagement, and/or electoral or issue-based campaigns; a plus is nonprofit experience working in reproductive, immigrant, economic, and/or racial justice.
Working knowledge and direct experience with running electoral programs, data management, and using voter files.
Experience with EveryAction and Hustle is a plus.
A commitment to reproductive justice and ensuring access to abortion for all people.
A track record of developing and maintaining meaningful working relationships with a diverse group of stakeholders.
Excellent written and oral communications skills.
Ability to multitask and shift priorities; aptitude for working under tight deadlines amidst competing priorities.
Ability to excel in a fast-paced, team-based, participatory environment as well as work autonomously.
Effective project coordinator with attention to detail.
Ability to manage up.
Valued and Non-Essential Education, Experience, Knowledge, Skills and Ability
An understanding of abortion access as an economic, immigrant, and racial justice issue.
Experience working on issues impacting Black, Indigenous, and people of color; young people; and/or immigrants; or people struggling financially.
Views culture shift, organizing, and movement building as key components of issue campaigns.
Strong commitment to centering people of color and striving to be anti-racist.
Values a shared leadership model.
How to Apply
Submit a resume, cover letter highlighting additional professional or personal experience that informs your qualifications and interest in working at All* Above All, and three references to jobs@allaboveall.org, with subject line: Political Strategies Coordinator.
Deadline for submission: TBD; applications will be accepted on a rolling basis until the position is filled.
Salary range: $65k
The salary listed is the final offer in consideration of the total compensation package for this position. Additionally, it reflects our compensation philosophy to be equitable in our offers and aligns with responsibilities at the Coordinator level.
Benefits
Comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance for employees (and their families). Employees are able to enroll in 401k retirement plan and are eligible for a 3% automatic contribution and up to a 3% employer match on 401k contributions. Employees are also eligible for pre-tax transportation benefits. Employees will receive 120 hours of vacation time, 80 hours of health leave, up to 2 days of casual leave, and 20 hours of volunteer leave annually. Employees will also receive 13 paid holidays throughout the calendar year. Employees are eligible for 20 weeks of paid family and medical leave after 90 days of employment. All* Above All also offers supplemental benefits like a home office equipment bonus, professional development funds, and paid sabbatical leave.
Hiring Statement
All* Above All is a project of New Venture Fund (NVF), a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. NVF is committed to attracting, developing, and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. NVF’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.
To center the safety and well-being of its employees, New Venture Fund requires that any employee who is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within four weeks of their start date. This position may require candidates to be fully vaccinated against COVID-19. Accommodations may be sought and approved in accordance with the law by contacting human resources at hr@newventurefund.org.
Full Time Regular
Position Summary
The Political Strategies Coordinator implements an abortion-centered political and electoral strategy at the state and national level. This position works with national and state organizations and leaders to implement electoral campaigns to increase access to abortion for people of color working to make ends meet, including creating a culture shift with new frames and messages that support abortion justice. As a member of the All* Above All team, they will also participate in campaign-wide events and programs as requested. The position reports to the Senior Political Strategies Manager.
The person holding this position may also work part-time for a coordinated project, All* Above All Action Fund in the Sixteen Thirty Fund, a 501(c)(4) organization, under a resource sharing agreement between the New Venture Fund and Sixteen Thirty Fund. The responsibilities under that position will be overseen by Sixteen Thirty Fund.
Responsibilities and Tasks
Implements electoral tactics in key state and federal legislative districts.
Conducts research on candidates, elections, and debate schedules.
Works closely with the state strategies team on c3/c4 state partnerships.
Collaborates with state partners to implement c3/c4 deep canvass programs.
Coordinates logistics for large ancillary events in election cycles (e.g, briefings, events surrounding debates, Democratic or Republican National Conventions).
Supports relationship-building with electoral campaign staff in key C4 investment states.
Implements candidate cultivation strategies, including virtual and in-person C4 events.
Develops technical assistance and communications resources, such as #AskAboutAbortion social media toolkits for candidate debates.
Represents All* Above All and the All* Above All Action Fund and its interests/perspectives with national coalitions.
Other
This position requires travel (up to 50%) to various states and cities as well as Washington, D.C. or New York City for coalition and campaign team meetings.
Other tasks as assigned by the Senior Political Strategies Manager.
All employees of NVF are required to complete timesheets.
Core Competencies
All* Above All utilizes competencies in evaluating applicants. Task management is the key competency for this position, which is defined as the process of completing and monitoring assigned tasks through their life cycle.
In addition to position-specific competencies outlined above, All* Above All has seven core competencies in the Competency Model. These competencies apply to every employee at every level and include:
Mission Awareness – Passion for the mission demonstrated through previous experience, personal connection, or desires for the future inclusive of abortion justice as well as racial, reproductive, economic, and immigrant justice.
Strategy – Moving from vision to implementation by connecting overall strategy to individual goals and tasks while managing the layers of that strategy.
Collaboration – Working across internal teams and external partners to accomplish goals by establishing trust and connection with diverse stakeholders.
Communication – Effectively imparting or exchanging information and conveying feelings and ideas.
Flexibility – Shifting focus or pivoting as needs change while effectively managing competing priorities and multiple tasks and adapting to changing landscape.
Self-Direction – Ability to work independently and manage individually-assigned work tasks.
Personality – Combination of qualities that forms a person’s character.
Education, Experience, Knowledge, Skills and Ability
At least three years of experience in community organizing, grassroots work, voter education and engagement, and/or electoral or issue-based campaigns; a plus is nonprofit experience working in reproductive, immigrant, economic, and/or racial justice.
Working knowledge and direct experience with running electoral programs, data management, and using voter files.
Experience with EveryAction and Hustle is a plus.
A commitment to reproductive justice and ensuring access to abortion for all people.
A track record of developing and maintaining meaningful working relationships with a diverse group of stakeholders.
Excellent written and oral communications skills.
Ability to multitask and shift priorities; aptitude for working under tight deadlines amidst competing priorities.
Ability to excel in a fast-paced, team-based, participatory environment as well as work autonomously.
Effective project coordinator with attention to detail.
Ability to manage up.
Valued and Non-Essential Education, Experience, Knowledge, Skills and Ability
An understanding of abortion access as an economic, immigrant, and racial justice issue.
Experience working on issues impacting Black, Indigenous, and people of color; young people; and/or immigrants; or people struggling financially.
Views culture shift, organizing, and movement building as key components of issue campaigns.
Strong commitment to centering people of color and striving to be anti-racist.
Values a shared leadership model.
How to Apply
Submit a resume, cover letter highlighting additional professional or personal experience that informs your qualifications and interest in working at All* Above All, and three references to jobs@allaboveall.org, with subject line: Political Strategies Coordinator.
Deadline for submission: TBD; applications will be accepted on a rolling basis until the position is filled.
Salary range: $65k
The salary listed is the final offer in consideration of the total compensation package for this position. Additionally, it reflects our compensation philosophy to be equitable in our offers and aligns with responsibilities at the Coordinator level.
Benefits
Comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance for employees (and their families). Employees are able to enroll in 401k retirement plan and are eligible for a 3% automatic contribution and up to a 3% employer match on 401k contributions. Employees are also eligible for pre-tax transportation benefits. Employees will receive 120 hours of vacation time, 80 hours of health leave, up to 2 days of casual leave, and 20 hours of volunteer leave annually. Employees will also receive 13 paid holidays throughout the calendar year. Employees are eligible for 20 weeks of paid family and medical leave after 90 days of employment. All* Above All also offers supplemental benefits like a home office equipment bonus, professional development funds, and paid sabbatical leave.
Hiring Statement
All* Above All is a project of New Venture Fund (NVF), a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. NVF is committed to attracting, developing, and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. NVF’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.
To center the safety and well-being of its employees, New Venture Fund requires that any employee who is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within four weeks of their start date. This position may require candidates to be fully vaccinated against COVID-19. Accommodations may be sought and approved in accordance with the law by contacting human resources at hr@newventurefund.org.
Salk Institute for Biological Studies
La Jolla, San Diego, CA, USA
Job Details
Description
Provides general administrative (executive level) support to the PI and affiliated lab group including lab management, grant writing, editing and general administrative assistance. Manage and administer program activities for Centers and large NIH grants. Uses initiative, resourcefulness and good judgment to handle a wide variety of administrative and support duties such as project management, addressing inquiries, maintaining filing systems, processing paperwork, composing correspondence and coordinating meetings and travel arrangements. Serves as liaison to administrative units (Payroll, Human Resources, IT, etc.).
Works both independently and as a team member. With limited guidance, prioritizes and executes responsibilities, applies experience & judgment to make decisions or resolve complex issues beyond the scope of defined standard protocols. May provide some assistance/and or guidance to lower-ranked administrative support staff.
ESSENTIAL FUNCTIONS
(60%) Executive Level Administrative Support to Faculty
Establishes priorities and organizes workload to meet deadlines. Develops and maintains calendaring, emails, and project management system to ensure that Faculty receives adequate reminders of approaching deadlines, and that deadlines and objectives are met. Manage and administer program activities for Centers and large NIH grants.
Communication: Oversees and participates in the distribution of communications and information to the lab group members, NOMIS Center members and T32 Fellows and associated faculty.
Manages sensitive incoming communications. Reviews, analyzes and determines appropriate next step in processing/routing. Uses independent judgment and discretion as to the type and level of dissemination of information to various lab members.
Serves as liaison with other departments including Grants, Accounting, HR, Admin Services, and Facilities Services to ensure appropriate services are provided.
Calendars/Scheduling: Maintains calendars for multiple principal investigators and arranges meetings and meeting locations, both virtual and in person.
Travel Planning: Arranges all work-related travel for faculty and ensures all logistics are confirmed well in advance of the trip. Processes reimbursements for travel and other expenses.
Develops travel itineraries for national and international meetings; arranges all aspects of travel, transportation and meeting participation (such as electronic abstract submissions) through final reimbursement. Conference, meeting, and event planning including coordinating seminars, conferences and other meetings including site/facilities selection and procurement, catering, scheduling and speaker arrangements.
Obtains authorizations and completes pre and post-travel forms as required by the Accounting Department. Books transportation, hotel, and meeting registrations for lab members. Tracks prepayments and reimbursements.
Faculty CVs: Maintains faculty CVs and NIH biosketchs up-to-date. Prepares and maintains biographies, statements of research, bibliographies, copies of new publications, lists of publications, and curriculum vitae for faculty and research staff.
Lab Hiring & Interviews: Coordinates processing and screening of applicants with Human Resources. Coordinates interview scheduling and candidate visits related to the recruitment of lab staff. Arranges air travel, ground transportation, hotel and meals. Coordinates room reservations for events. Creates and disseminates announcements and visitor events.
UCSD Liaison: Creates, maintains and updates required documents associated with UCSD adjunct appointments of faculty.
Organizer of Grant Submissions and Team-Project Grant Support:
Type correspondence, documents, scientific proposals and grants, reports, and manuscripts. Composes, proofs, edits as needed. Scans, formats and amends images or text for final Power Point presentations.
Creating and updating PowerPoint presentations for research needs.
Uses spreadsheet and database software to develop and maintain a variety of databases.
Coordinate infographics for print, web, video and other communication avenues.
Competes standard general administrative duties such as photocopying, filing, mail sorting and distribution, maintenance of lab bulletin boards, etc.
Arranges for shipments of laboratory supplies and documents as needed.
Maintain alumni database of post trainee work experience.
Coordinates payments for any publication costs
Manages annual progress reports for NIH grants. Identifies and collects information on research award and grant opportunities and disseminates materials as appropriate. Tracks application process to ensure that deadlines are met.
Schedules meetings with investigators and other administrative staff to ensure grant checklist and all sections of grant are given assignments and completed by agreed upon deadlines.
For collaborative grants and multi-PI grants, schedules and organizes joint lab meetings and records collaborative activities.
Oversees procuring and ensuring accuracy and completion of administrative documents for grant submissions including budget justifications, training plans, letters of support and other required documents.
Works with Grants office to ensure Budgets and Budget justifications are completed
Obtains metrics and data as needed for grant recording purposes
Uploads documents to NIH portals and other grant portals
(7%) Lead Administrator on NIH T32 Cancer Heterogeneity, Immunity, and MicroEnvironment (CHIME)
Serves as lead administrator for T32 NIH training grant and organizer for T32 Annual Cancer Symposium, educational curriculum and other events throughout the year.
Coordinates and plans annual meetings with EAB
Manages annual progress reports for the NIH T32 grant. Identifies and collects information on research award and grant opportunities and disseminate materials as appropriate. Tracks application process to ensure that deadlines are met.
Collates and formats annual progress reports of the T32 Fellows.
Ensures records of all T32 Fellows and works with HR/Postdoctoral office to ensure record keeping of all postdoc applications to Salk and filling of trainee information into X-TRAIN. Works with the librarian to maintain records of publications of Salk postdocs and applicants for T32 recording purposes.
Helps to advertise and organize Request for Applications (RFAs) and the review of new T32 Fellows applicants periodically throughout the year.
Works with Grants office to ensure compliance of T32 trainees on NIH reporting.
(5%) Lead Administrator for NOMIS Center for Immunobiology and Microbial Pathogenesis
Serves as lead organizer for NOMIS Center seminar series and other Center events and symposiums.
Sends out bi-weekly announcements of NOMIS Center events
Helps to advertise and organize Request for Applications (RFAs) and the review of new NOMIS Center Postdoctoral Fellows every two years.
EXPERIENCE
Required:
Minimum of 5+ years of increasingly complex, general, administration support, preferably in an academic environment.
Proven experience in writing/editing general correspondence and miscellaneous documents as well as experience with drafting, editing, and solid proofreading abilities (grammar, punctuation, spelling and presentation).
Outstanding organizational and time management skills, able to set up work-flow processes, prioritize, and particular attention to detail.
Demonstrated administrative success with proven ability to analyze, interpret and apply management principles and practices for a large, multi-disciplined organization.
Ability to multi-task and work efficiently and communicate well on status of activities.
Demonstrated experience with a wide range of computer software including multi-media, relational database, spreadsheet, and word processing programs. Proficiency with office equipment, computers, and Microsoft Office Suite.
Fund management experience with external funding sources (e.g. federal, state, voluntary health agencies and private foundations) in a higher education and/or non-profit research environment.
Thorough knowledge of common office management procedures and practices including complex travel arrangements, calendaring, meeting planning, expense reporting, purchasing and inventory management.
Experience carrying out assignments with minimal instruction.
Preferred:
Project management and NIH grant submission experience. Familiarity with federal and state grant rules and processes.
Prior experience in a research and/or academic environment.
Management level administrative support experience.
Experience in creating PowerPoint presentations and creating infographics in various material.
Prior software implementation and project management experience.
EDUCATION
Required
Bachelor's degree or equivalent combination of education and work experience.
SKILLS AND ABILITIES
Required
Demonstrated knowledge of statistical principles and demonstrated ability to do statistical data analysis and interpretation. Demonstrated skills in financial planning, budget analysis, preparation, and maintenance.
Demonstrated analytical skills, including the ability to independently and accurately research, compile, organize, calculate and analyze various types of information, documents, situations and problems to define issues and the ability to formulate and produce concise reports and effectively present information.
Ability to analyze large quantities of financial data, extract pertinent data, compile, analyze and present data effectively and ability to prepare accurate financial reports. Skill in budget preparation, spending pattern analysis. Familiarity with budget justifications, data submissions and other documents related to Federal and private foundation grants and contracts.
Excellent oral and written communication skills utilizing sound judgment, tact, diplomacy, political astuteness, and a recognition of situations requiring confidentiality. Skill and ability to interact professionally and productively with diverse groups including foreign nationals, the business community, faculty, staff, and students.
Demonstrated skill and ability to provide executive level administrative support in anacademic research setting with the demonstrated skill and ability to provide analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, and practices. Demonstrated ability to creatively and analytically resolve problems, make recommendations and projections, and implement new procedures when appropriate.
Demonstrated ability to independently evaluate administrative goals, prioritize plan for implementation, establish timeline, secure and oversee the participation of appropriate contributors, organize materials and ensure quality product within established deadlines.
Excellent English language skills including a superior knowledge of appropriate vocabulary usage, composition (spelling and grammar), editing, proofreading, and knowledge of various report and journal styles. Ability to read and comprehend college-level and post-graduate level materials and extract information as needed.
Skill and ability to prepare and/or incorporate complex and original computerized reports, charts, tables, graphs, slide and other materials.
Experience with standard business office equipment such as photocopier w/ duplex and collate functions, fax machines, PowerPoint projectors, etc.
Hands on experience with the submission of pre, post and renewal grant proposals. Ability to learn and maintain awareness of scientific projects in support of grant writing duties.
Experience in all aspects of coordinating meetings and conferences, including site selection, catering, audiovisual services, travel arrangements, purchasing, honorarium, travel reimbursements etc.
Demonstrated experience in arranging international travel.
Broad understanding of the organization and requirements of the Salk Institute for Biological Studies, including budgetary and other issues, so that accurate communications with these entities are facilitated.
Knowledge of Salk policy and procedures related to fiscal administration (including travel, entertainment and purchasing), academic research appointments, visas, and intellectual property.
The expected pay range for this position is $67,500-$85,000 per annum. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
SPECIAL CONDITIONS OF EMPLOYMENT
Must be willing to work in an animal-related research environment.
Able to occasionally work a flexible schedule based on workload and deadlines.
Must be able to work occasional overtime.
Position may require working in multiple physical locations on campus.
Must be comfortable reporting to supervisor(s) remotely due to physical work location and supervisor's travel schedule.
Must be able to maintain confidentiality.
Successful completion of the Institute’s background investigation.
PHYSICAL REQUIREMENTS/MENTAL ACTIVITIES/ENVIRONMENTAL CONDITIONS
The incumbent in this position will be constantly grasping, keying, sitting, and working indoors.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Full Time
Job Details
Description
Provides general administrative (executive level) support to the PI and affiliated lab group including lab management, grant writing, editing and general administrative assistance. Manage and administer program activities for Centers and large NIH grants. Uses initiative, resourcefulness and good judgment to handle a wide variety of administrative and support duties such as project management, addressing inquiries, maintaining filing systems, processing paperwork, composing correspondence and coordinating meetings and travel arrangements. Serves as liaison to administrative units (Payroll, Human Resources, IT, etc.).
Works both independently and as a team member. With limited guidance, prioritizes and executes responsibilities, applies experience & judgment to make decisions or resolve complex issues beyond the scope of defined standard protocols. May provide some assistance/and or guidance to lower-ranked administrative support staff.
ESSENTIAL FUNCTIONS
(60%) Executive Level Administrative Support to Faculty
Establishes priorities and organizes workload to meet deadlines. Develops and maintains calendaring, emails, and project management system to ensure that Faculty receives adequate reminders of approaching deadlines, and that deadlines and objectives are met. Manage and administer program activities for Centers and large NIH grants.
Communication: Oversees and participates in the distribution of communications and information to the lab group members, NOMIS Center members and T32 Fellows and associated faculty.
Manages sensitive incoming communications. Reviews, analyzes and determines appropriate next step in processing/routing. Uses independent judgment and discretion as to the type and level of dissemination of information to various lab members.
Serves as liaison with other departments including Grants, Accounting, HR, Admin Services, and Facilities Services to ensure appropriate services are provided.
Calendars/Scheduling: Maintains calendars for multiple principal investigators and arranges meetings and meeting locations, both virtual and in person.
Travel Planning: Arranges all work-related travel for faculty and ensures all logistics are confirmed well in advance of the trip. Processes reimbursements for travel and other expenses.
Develops travel itineraries for national and international meetings; arranges all aspects of travel, transportation and meeting participation (such as electronic abstract submissions) through final reimbursement. Conference, meeting, and event planning including coordinating seminars, conferences and other meetings including site/facilities selection and procurement, catering, scheduling and speaker arrangements.
Obtains authorizations and completes pre and post-travel forms as required by the Accounting Department. Books transportation, hotel, and meeting registrations for lab members. Tracks prepayments and reimbursements.
Faculty CVs: Maintains faculty CVs and NIH biosketchs up-to-date. Prepares and maintains biographies, statements of research, bibliographies, copies of new publications, lists of publications, and curriculum vitae for faculty and research staff.
Lab Hiring & Interviews: Coordinates processing and screening of applicants with Human Resources. Coordinates interview scheduling and candidate visits related to the recruitment of lab staff. Arranges air travel, ground transportation, hotel and meals. Coordinates room reservations for events. Creates and disseminates announcements and visitor events.
UCSD Liaison: Creates, maintains and updates required documents associated with UCSD adjunct appointments of faculty.
Organizer of Grant Submissions and Team-Project Grant Support:
Type correspondence, documents, scientific proposals and grants, reports, and manuscripts. Composes, proofs, edits as needed. Scans, formats and amends images or text for final Power Point presentations.
Creating and updating PowerPoint presentations for research needs.
Uses spreadsheet and database software to develop and maintain a variety of databases.
Coordinate infographics for print, web, video and other communication avenues.
Competes standard general administrative duties such as photocopying, filing, mail sorting and distribution, maintenance of lab bulletin boards, etc.
Arranges for shipments of laboratory supplies and documents as needed.
Maintain alumni database of post trainee work experience.
Coordinates payments for any publication costs
Manages annual progress reports for NIH grants. Identifies and collects information on research award and grant opportunities and disseminates materials as appropriate. Tracks application process to ensure that deadlines are met.
Schedules meetings with investigators and other administrative staff to ensure grant checklist and all sections of grant are given assignments and completed by agreed upon deadlines.
For collaborative grants and multi-PI grants, schedules and organizes joint lab meetings and records collaborative activities.
Oversees procuring and ensuring accuracy and completion of administrative documents for grant submissions including budget justifications, training plans, letters of support and other required documents.
Works with Grants office to ensure Budgets and Budget justifications are completed
Obtains metrics and data as needed for grant recording purposes
Uploads documents to NIH portals and other grant portals
(7%) Lead Administrator on NIH T32 Cancer Heterogeneity, Immunity, and MicroEnvironment (CHIME)
Serves as lead administrator for T32 NIH training grant and organizer for T32 Annual Cancer Symposium, educational curriculum and other events throughout the year.
Coordinates and plans annual meetings with EAB
Manages annual progress reports for the NIH T32 grant. Identifies and collects information on research award and grant opportunities and disseminate materials as appropriate. Tracks application process to ensure that deadlines are met.
Collates and formats annual progress reports of the T32 Fellows.
Ensures records of all T32 Fellows and works with HR/Postdoctoral office to ensure record keeping of all postdoc applications to Salk and filling of trainee information into X-TRAIN. Works with the librarian to maintain records of publications of Salk postdocs and applicants for T32 recording purposes.
Helps to advertise and organize Request for Applications (RFAs) and the review of new T32 Fellows applicants periodically throughout the year.
Works with Grants office to ensure compliance of T32 trainees on NIH reporting.
(5%) Lead Administrator for NOMIS Center for Immunobiology and Microbial Pathogenesis
Serves as lead organizer for NOMIS Center seminar series and other Center events and symposiums.
Sends out bi-weekly announcements of NOMIS Center events
Helps to advertise and organize Request for Applications (RFAs) and the review of new NOMIS Center Postdoctoral Fellows every two years.
EXPERIENCE
Required:
Minimum of 5+ years of increasingly complex, general, administration support, preferably in an academic environment.
Proven experience in writing/editing general correspondence and miscellaneous documents as well as experience with drafting, editing, and solid proofreading abilities (grammar, punctuation, spelling and presentation).
Outstanding organizational and time management skills, able to set up work-flow processes, prioritize, and particular attention to detail.
Demonstrated administrative success with proven ability to analyze, interpret and apply management principles and practices for a large, multi-disciplined organization.
Ability to multi-task and work efficiently and communicate well on status of activities.
Demonstrated experience with a wide range of computer software including multi-media, relational database, spreadsheet, and word processing programs. Proficiency with office equipment, computers, and Microsoft Office Suite.
Fund management experience with external funding sources (e.g. federal, state, voluntary health agencies and private foundations) in a higher education and/or non-profit research environment.
Thorough knowledge of common office management procedures and practices including complex travel arrangements, calendaring, meeting planning, expense reporting, purchasing and inventory management.
Experience carrying out assignments with minimal instruction.
Preferred:
Project management and NIH grant submission experience. Familiarity with federal and state grant rules and processes.
Prior experience in a research and/or academic environment.
Management level administrative support experience.
Experience in creating PowerPoint presentations and creating infographics in various material.
Prior software implementation and project management experience.
EDUCATION
Required
Bachelor's degree or equivalent combination of education and work experience.
SKILLS AND ABILITIES
Required
Demonstrated knowledge of statistical principles and demonstrated ability to do statistical data analysis and interpretation. Demonstrated skills in financial planning, budget analysis, preparation, and maintenance.
Demonstrated analytical skills, including the ability to independently and accurately research, compile, organize, calculate and analyze various types of information, documents, situations and problems to define issues and the ability to formulate and produce concise reports and effectively present information.
Ability to analyze large quantities of financial data, extract pertinent data, compile, analyze and present data effectively and ability to prepare accurate financial reports. Skill in budget preparation, spending pattern analysis. Familiarity with budget justifications, data submissions and other documents related to Federal and private foundation grants and contracts.
Excellent oral and written communication skills utilizing sound judgment, tact, diplomacy, political astuteness, and a recognition of situations requiring confidentiality. Skill and ability to interact professionally and productively with diverse groups including foreign nationals, the business community, faculty, staff, and students.
Demonstrated skill and ability to provide executive level administrative support in anacademic research setting with the demonstrated skill and ability to provide analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, and practices. Demonstrated ability to creatively and analytically resolve problems, make recommendations and projections, and implement new procedures when appropriate.
Demonstrated ability to independently evaluate administrative goals, prioritize plan for implementation, establish timeline, secure and oversee the participation of appropriate contributors, organize materials and ensure quality product within established deadlines.
Excellent English language skills including a superior knowledge of appropriate vocabulary usage, composition (spelling and grammar), editing, proofreading, and knowledge of various report and journal styles. Ability to read and comprehend college-level and post-graduate level materials and extract information as needed.
Skill and ability to prepare and/or incorporate complex and original computerized reports, charts, tables, graphs, slide and other materials.
Experience with standard business office equipment such as photocopier w/ duplex and collate functions, fax machines, PowerPoint projectors, etc.
Hands on experience with the submission of pre, post and renewal grant proposals. Ability to learn and maintain awareness of scientific projects in support of grant writing duties.
Experience in all aspects of coordinating meetings and conferences, including site selection, catering, audiovisual services, travel arrangements, purchasing, honorarium, travel reimbursements etc.
Demonstrated experience in arranging international travel.
Broad understanding of the organization and requirements of the Salk Institute for Biological Studies, including budgetary and other issues, so that accurate communications with these entities are facilitated.
Knowledge of Salk policy and procedures related to fiscal administration (including travel, entertainment and purchasing), academic research appointments, visas, and intellectual property.
The expected pay range for this position is $67,500-$85,000 per annum. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
SPECIAL CONDITIONS OF EMPLOYMENT
Must be willing to work in an animal-related research environment.
Able to occasionally work a flexible schedule based on workload and deadlines.
Must be able to work occasional overtime.
Position may require working in multiple physical locations on campus.
Must be comfortable reporting to supervisor(s) remotely due to physical work location and supervisor's travel schedule.
Must be able to maintain confidentiality.
Successful completion of the Institute’s background investigation.
PHYSICAL REQUIREMENTS/MENTAL ACTIVITIES/ENVIRONMENTAL CONDITIONS
The incumbent in this position will be constantly grasping, keying, sitting, and working indoors.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Clackamas County
Oregon City, OR, United States
Communications Call Taker for 9-1-1 Dispatch Job ID: 107116 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE. IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE. Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This Job Posting closes at 11:59 PM (Pacific Time) on Wednesday, September 6, 2023 . Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application. PLEASE NOTE: Only those applicants who are invited to the department interview for this position will need to submit the FULL (16 page) Statement of Personal History (SPH). Applicants who are invited to a department interview will receive instructions from the Department of Human Resources on how to access and complete the FULL SPH document. PAY AND BENEFITS Annual Pay Range: $60,032.27 - $75,601.97 Hourly Pay Range: $28.861666 - $36.347100 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. The hourly pay range for this classification includes the following steps: Step 1: $28.861666 | Step 2: $30.218166 | Step 3: $31.638420 | Step 4: $33.125427 | Step 5: $34.676656 | Step 6: $36.347100 * For estimation purposes only: If you have less than 24 months of dispatch/call taking experience within the last five (5) years, you will start at Step 1 of the pay plan which is $28.861666 per hour / $60,032.27 annually; If you have more than 24 months of dispatch/call taking experience as a fully certified 9-1-1 Dispatcher/Call Taker within the last five (5) years, you will start at Step 2 of the pay plan which is $30.218166 per hour / $62,853.79 annually; If you have more than 24 months of dispatch/call taking experience as a fully certified 9-1-1 Dispatcher/Call Taker, using MAJCS CAD system within the last five (5) years, you will start at Step 3 of the pay plan which is $31.638420 per hour / $65,807.91 annually. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package: For vacation and sick leave accruals as well as information about holidays, please visit the AFSCME: C-COM Full Time Benefits Summary page. Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with EPP 66 - Vacation Leave ! This means you have access to vacation time at time of hire. Please note: Per AFSCME-CCOM Collective Bargaining Agreement: "New employees may not request to use vacation time in the first 6 months of employment at CCOM; however, exceptions can be made by the director or designee when vacation requests do not conflict with training schedules for internal and/or external training academies, such as, but not limited to Oregon DPSST or EMD courses". Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 Employer match of 3.5% on Deferred Comp 457 Retirement Plan A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by AFSCME. Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Communications (9-1-1) Call Takers are in the front line of the 9-1-1 system and are the professionals called upon to help those who need to be heard, when something is happening to them, their loved ones or just someone next to them. A Call Taker's main goal is make each caller feel they received help from a competent, considerate and courteous professional. This is exactly the type of service Call Takers at Clackamas County provide to every single person who reaches out to them. They are strong and powerful individuals, who make up the most integral part of the 9-1-1 system and set the foundation for the best resolution of each call or situation possible. Are you passionate about helping others? Do you want to make a difference in people's lives every day? Do you have a “gift” for being able to remain calm in stressful situations? Are you “quick on your feet” and able to make critical decisions promptly? Are you an excellent communicator? Are you known for your exceptional listening skills? Do you have outstanding problem-solving skills? Have you considered starting an incredibly rewarding career? If you answered "yes" to the questions above, we want you to join our team as a Communications Call Taker with the Clackamas County Communications (C-COM) 9-1-1 Department. As a Communications Call Taker, you will play a critical role in providing services and support that enhance the well-being of citizens and public safety agencies you will serve. We are searching for motivated, confident, composed and customer service focused individuals to join our team of professionals. As a Communications Call Taker, you are the first contact person callers interface with when they reach out for help to the 9-1-1 system. You will receive emergency and non-emergency calls in a central dispatch center characterized by multiple user agencies and wide geographic scope; operate computer devices designed for recording, storing and retrieving information; refer a variety of telephone inquiries to appropriate services or sources within and outside of the County and provide other public service information. As an employee of the Clackamas County Communications (C-COM) 9-1-1 Department, you are expected to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in your personal life that could reflect on the Department. PLEASE NOTE: The center's schedule is based upon a standard seven-day work week with dispatchers working 4 days on (10 hours per day) and 3 days off . Incumbents must successfully complete the Communications Call Taker training program within established training timelines. This recruitment will be used to establish an eligibility list of qualified candidates to fill vacancies in the C-COM 911 Department over the life of the eligibility list, which typically is about six (6) months. Required Minimum Qualifications/ Transferrable Skills:* Customer service experience Strong verbal and written communication skills that demonstrate all of the following: Ability to interact with diverse individuals under stressful situations Exercising tact, good judgment and diplomacy, especially while working with people who are experiencing extreme emotions Ability to quickly determine the “who”, “what”, “when”, “where” and “why” within a conversation Proper usage of English grammar and spelling Strong interpersonal skills that translate into all of the following: Ability to handle a wide range of situations and circumstances effectively, positively, and professionally and to maintain composure in difficult, stressful and quickly emerging situations Ability to work well independently and in a team setting Ability to accurately follow precise instructions in stressful situations Strong listening and problem solving skills Strong organization, multitasking and prioritization skills Must be at least 18 years of age as of 11:59 PM (Pacific Time) on t he recruitment close date Typing speed of 35 Words per Minute (WPM) Must possess a high school diploma or GED certificate of high school equivalency Corrected vision shall be at least 20/30 in each eye. Depth perception shall be sufficient to demonstrate stereopsis adequate to perform the essential tasks of the job. Visual Field Performance shall be 140 degrees in the horizontal meridian combined. Hearing in both ears must be sufficient enough to perform essential tasks without posing a direct threat to themselves or others. Applicant may not have an average loss of hearing greater than 25 decibels (dB) at the 500, 1,000, 2,000, 3,000, 4,000, and 6,000-Hertz (Hz) levels in either ear or single ear hearing loss in excess of 25 dB Hz. Preferred Special Qualifications/ Transferrable Skills:* Experience working in a public safety setting Pre-employment Requirements: Must be willing to work weekends, holidays and day, evening and night work schedules Must be free from criminal convictions, other than minor traffic violations Must pass an extensive background investigation, including national fingerprint records check Must pass a pre-employment drug test Must pass a post-offer health screening, including vision, hearing and speaking abilities. Accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation. Possession of a valid driver's license or an acceptable alternative method of transportation. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation or based on the Communications Department business needs. Learn more about the County's driving policy . Please Note: Anyone hired into the Communications Call Taker position will be required to have the ability to arrive at any primary or alternate worksite at any time of the day or night, regardless of the weather conditions. Other Requirements: Ability to meet Department of Public Safety Standards and Training (DPSST) various preconditions for Dispatcher certification, including but not limited to education and age requirements listed above under Required Minimum Qualifications . Possession of or ability to obtain within established training timelines (currently set at 400 training hours) : Law Enforcement Data System (L.E.D.S.) certification Department of Public Safety Standards and Training certification as a Telecommunicator and Emergency Medical Dispatcher (E.M.D.) Cardio-pulmonary resuscitation (C.P.R.) certification Other certifications required by statute *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Receives requests for law, fire and EMS services by phone and text messages; questions caller to gather data concerning the nature of the call; determines if the call must be handled by law, fire or EMS service; determines priority of the call; enters call for services to be dispatched. Receives telephone calls and text messages reporting incidents not requiring dispatch of field units; speaks with callers to determine the nature of the incident and refers or transfers callers appropriately. Operate computer aided dispatching computer workstation and VESTA telephone computer workstation during call taking and call entry for dispatch. Attend required training in dispatch skills to maintain understanding of dispatch needs in order to effectively gather call information. WORK SCHEDULE This position works in a County department that is open 7-days a week, 365-days a year. Shifts for this position include evenings, weekends and holidays. The center's schedule is based upon a standard seven-day work week with dispatchers working 4 days on (10 hours per day) and 3 days off . This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location. Please Note: During training, a variety of shifts are worked to expose new employees to all of the nuances of the position. After training, shifts are bid by seniority on a yearly basis. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Clackamas County Department of Communications, also known as C-COM (pronounced see-COM), provides 9-1-1 emergency and non-emergency call taking service to the public. C-COM also provides radio dispatch services to 6 law enforcement agencies and 8 fire districts and departments. Learn more about Clackamas County C-COM APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. OTHER INFORMATION TESTING AND SELECTION PROCESS This recruitment process includes multiple steps. Applicants must pass ALL STEPS of the process in order to move forward. After the completion of each step of the process, all applicants will be notified of their status by email . A summary of the testing and selection process steps is outlined below. STEP 1: MINIMUM QUALIFICATION SCREENING After the recruitment close date, applicants' responses to the multiple choice screening questions will be assessed. In order to pass this initial questionnaire screening, applicants must meet the required minimum qualifications (listed above in the Job Details & Qualifications section) and be willing and able to work in the working conditions described in the screening questions STEP 2: CRITICALL COMPUTER AND MULTI-TASKING SKILLS TESTING Applicants who submit all of the required materials by the recruitment close date/time and pass the application screening, will be invited to take the CritiCall test. Applicants do not need prior 9-1-1 call taking or dispatching experience to take this test. This is a computerized test, which evaluates typing speed, entering data, multi-tasking, memory recall, prioritization, reading maps and understanding directions, and reading and comprehending written text. IMPORTANT : CritiCall testing for this recruitment process will be administered ONLINE. Applicants selected to move forward to CritiCall testing will receive the testing invite within approximately few days after the recruitment close date. Any changes to this anticipated timeline will be communicated to the applicants. Applicants will be able to take the CritiCall test at a location of their choice. Applicants selected to take the CritiCall test will be notified of the upcoming testing period in advance and will receive detailed information and specific instructions on how to complete the testing process. Applicants must complete the CritiCall test by the established deadline. STEP 3: PASS/FAIL APPLICATION REVIEW Applicants passing the CritiCall testing will have their application materials reviewed. This review will include an evaluation of knowledge, skills and experience as demonstrated through the work history, as well as the evaluation of the responses to the open-ended questions. Incomplete application materials may result in inactivation of the application and applicant not receiving further consideration. STEP 4: STATEMENT OF PERSONAL HISTORY (SPH) Applicants passing the application review will be placed on the eligibility register and the most qualified candidates on the eligibility register will be referred to the Clackamas County Communications 9-1-1 (C-COM) Department for a selection interview & other selection steps in the process, in accordance with the Clackamas County Personnel Ordinance rules. Candidates referred to the interview, will be required to submit a fully completed Statement of Personal History (SPH) for the comprehensive background check. Instructions on completing the SPH document will be provided at the time selected candidates are scheduled for the interview. Candidates who do not submit the required 16-page SPH by the established deadline will not continue moving forward in this process. STEP 5: DEPARTMENT INTERVIEW The most qualified candidates on the eligibility register will be referred to the Clackamas County Communications 9-1-1 (C-COM) Department for a selection interview & other selection steps in the process, in accordance with the Clackamas County Personnel Ordinance rules. Additional names may be referred from the eligibility register, if provided for under the County's Personnel Ordinance. Open eligibility registers will be used for three (3) to six (6) months, and could possibly be extended up to one (1) year. In the event there are additional openings for this position, the established eligibility register will be used to fill these openings. STEP 6: EXTENSIVE BACKGROUND INVESTIGATION Background investigations, including fingerprinting, will be conducted for the most competitive candidates. Background investigations are comprehensive; therefore, they can take on average between four (4) and six (6) weeks to complete. In order for the background investigation to proceed in a timely fashion, candidates must complete all entries on the Statement of Personal History (SPH) form, submit required documents, and encourage references to respond immediately to their investigator's telephone calls. Candidates who fail to provide information in a timely manner may be disqualified to continue in this recruitment process. STEP 7: PSYCHOLOGICAL EVALUATION, HEALTH SCREENING, and PRE-EMPLOYMENT DRUG SCREEN Candidates who receive conditional job offers after the department interview and pass the background investigation will attend a post-offer psychological evaluation. Candidates who pass the psychological evaluation will then take a post-offer pre-employment drug test and a post-offer health screening, which tests for sufficient vision, hearing, and speaking ability. ACADEMY TRAINING INFORMATION Communication Call Takers attend an in-house academy to learn the basic knowledge and skills to process calls as well as attend the three (3) week DPSST training academy in Salem, Oregon. The academy includes lessons on call control, law enforcement data systems, medical Miranda, and agency policies and procedures. After this academy, trainees work with a coach, taking 9-1-1 and non-emergency calls. The entire Call Taker training program can take up to twelve (12) months to complete. RECRUITING QUESTIONS? Victoria Vysotskiy, Recruiter Vvysotskiy@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107116&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-6940e073f255b145b124f8ba77d4a0c6
Full Time
Communications Call Taker for 9-1-1 Dispatch Job ID: 107116 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE. IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE. Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This Job Posting closes at 11:59 PM (Pacific Time) on Wednesday, September 6, 2023 . Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application. PLEASE NOTE: Only those applicants who are invited to the department interview for this position will need to submit the FULL (16 page) Statement of Personal History (SPH). Applicants who are invited to a department interview will receive instructions from the Department of Human Resources on how to access and complete the FULL SPH document. PAY AND BENEFITS Annual Pay Range: $60,032.27 - $75,601.97 Hourly Pay Range: $28.861666 - $36.347100 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. The hourly pay range for this classification includes the following steps: Step 1: $28.861666 | Step 2: $30.218166 | Step 3: $31.638420 | Step 4: $33.125427 | Step 5: $34.676656 | Step 6: $36.347100 * For estimation purposes only: If you have less than 24 months of dispatch/call taking experience within the last five (5) years, you will start at Step 1 of the pay plan which is $28.861666 per hour / $60,032.27 annually; If you have more than 24 months of dispatch/call taking experience as a fully certified 9-1-1 Dispatcher/Call Taker within the last five (5) years, you will start at Step 2 of the pay plan which is $30.218166 per hour / $62,853.79 annually; If you have more than 24 months of dispatch/call taking experience as a fully certified 9-1-1 Dispatcher/Call Taker, using MAJCS CAD system within the last five (5) years, you will start at Step 3 of the pay plan which is $31.638420 per hour / $65,807.91 annually. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package: For vacation and sick leave accruals as well as information about holidays, please visit the AFSCME: C-COM Full Time Benefits Summary page. Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with EPP 66 - Vacation Leave ! This means you have access to vacation time at time of hire. Please note: Per AFSCME-CCOM Collective Bargaining Agreement: "New employees may not request to use vacation time in the first 6 months of employment at CCOM; however, exceptions can be made by the director or designee when vacation requests do not conflict with training schedules for internal and/or external training academies, such as, but not limited to Oregon DPSST or EMD courses". Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 Employer match of 3.5% on Deferred Comp 457 Retirement Plan A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by AFSCME. Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Communications (9-1-1) Call Takers are in the front line of the 9-1-1 system and are the professionals called upon to help those who need to be heard, when something is happening to them, their loved ones or just someone next to them. A Call Taker's main goal is make each caller feel they received help from a competent, considerate and courteous professional. This is exactly the type of service Call Takers at Clackamas County provide to every single person who reaches out to them. They are strong and powerful individuals, who make up the most integral part of the 9-1-1 system and set the foundation for the best resolution of each call or situation possible. Are you passionate about helping others? Do you want to make a difference in people's lives every day? Do you have a “gift” for being able to remain calm in stressful situations? Are you “quick on your feet” and able to make critical decisions promptly? Are you an excellent communicator? Are you known for your exceptional listening skills? Do you have outstanding problem-solving skills? Have you considered starting an incredibly rewarding career? If you answered "yes" to the questions above, we want you to join our team as a Communications Call Taker with the Clackamas County Communications (C-COM) 9-1-1 Department. As a Communications Call Taker, you will play a critical role in providing services and support that enhance the well-being of citizens and public safety agencies you will serve. We are searching for motivated, confident, composed and customer service focused individuals to join our team of professionals. As a Communications Call Taker, you are the first contact person callers interface with when they reach out for help to the 9-1-1 system. You will receive emergency and non-emergency calls in a central dispatch center characterized by multiple user agencies and wide geographic scope; operate computer devices designed for recording, storing and retrieving information; refer a variety of telephone inquiries to appropriate services or sources within and outside of the County and provide other public service information. As an employee of the Clackamas County Communications (C-COM) 9-1-1 Department, you are expected to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in your personal life that could reflect on the Department. PLEASE NOTE: The center's schedule is based upon a standard seven-day work week with dispatchers working 4 days on (10 hours per day) and 3 days off . Incumbents must successfully complete the Communications Call Taker training program within established training timelines. This recruitment will be used to establish an eligibility list of qualified candidates to fill vacancies in the C-COM 911 Department over the life of the eligibility list, which typically is about six (6) months. Required Minimum Qualifications/ Transferrable Skills:* Customer service experience Strong verbal and written communication skills that demonstrate all of the following: Ability to interact with diverse individuals under stressful situations Exercising tact, good judgment and diplomacy, especially while working with people who are experiencing extreme emotions Ability to quickly determine the “who”, “what”, “when”, “where” and “why” within a conversation Proper usage of English grammar and spelling Strong interpersonal skills that translate into all of the following: Ability to handle a wide range of situations and circumstances effectively, positively, and professionally and to maintain composure in difficult, stressful and quickly emerging situations Ability to work well independently and in a team setting Ability to accurately follow precise instructions in stressful situations Strong listening and problem solving skills Strong organization, multitasking and prioritization skills Must be at least 18 years of age as of 11:59 PM (Pacific Time) on t he recruitment close date Typing speed of 35 Words per Minute (WPM) Must possess a high school diploma or GED certificate of high school equivalency Corrected vision shall be at least 20/30 in each eye. Depth perception shall be sufficient to demonstrate stereopsis adequate to perform the essential tasks of the job. Visual Field Performance shall be 140 degrees in the horizontal meridian combined. Hearing in both ears must be sufficient enough to perform essential tasks without posing a direct threat to themselves or others. Applicant may not have an average loss of hearing greater than 25 decibels (dB) at the 500, 1,000, 2,000, 3,000, 4,000, and 6,000-Hertz (Hz) levels in either ear or single ear hearing loss in excess of 25 dB Hz. Preferred Special Qualifications/ Transferrable Skills:* Experience working in a public safety setting Pre-employment Requirements: Must be willing to work weekends, holidays and day, evening and night work schedules Must be free from criminal convictions, other than minor traffic violations Must pass an extensive background investigation, including national fingerprint records check Must pass a pre-employment drug test Must pass a post-offer health screening, including vision, hearing and speaking abilities. Accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation. Possession of a valid driver's license or an acceptable alternative method of transportation. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation or based on the Communications Department business needs. Learn more about the County's driving policy . Please Note: Anyone hired into the Communications Call Taker position will be required to have the ability to arrive at any primary or alternate worksite at any time of the day or night, regardless of the weather conditions. Other Requirements: Ability to meet Department of Public Safety Standards and Training (DPSST) various preconditions for Dispatcher certification, including but not limited to education and age requirements listed above under Required Minimum Qualifications . Possession of or ability to obtain within established training timelines (currently set at 400 training hours) : Law Enforcement Data System (L.E.D.S.) certification Department of Public Safety Standards and Training certification as a Telecommunicator and Emergency Medical Dispatcher (E.M.D.) Cardio-pulmonary resuscitation (C.P.R.) certification Other certifications required by statute *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Receives requests for law, fire and EMS services by phone and text messages; questions caller to gather data concerning the nature of the call; determines if the call must be handled by law, fire or EMS service; determines priority of the call; enters call for services to be dispatched. Receives telephone calls and text messages reporting incidents not requiring dispatch of field units; speaks with callers to determine the nature of the incident and refers or transfers callers appropriately. Operate computer aided dispatching computer workstation and VESTA telephone computer workstation during call taking and call entry for dispatch. Attend required training in dispatch skills to maintain understanding of dispatch needs in order to effectively gather call information. WORK SCHEDULE This position works in a County department that is open 7-days a week, 365-days a year. Shifts for this position include evenings, weekends and holidays. The center's schedule is based upon a standard seven-day work week with dispatchers working 4 days on (10 hours per day) and 3 days off . This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location. Please Note: During training, a variety of shifts are worked to expose new employees to all of the nuances of the position. After training, shifts are bid by seniority on a yearly basis. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Clackamas County Department of Communications, also known as C-COM (pronounced see-COM), provides 9-1-1 emergency and non-emergency call taking service to the public. C-COM also provides radio dispatch services to 6 law enforcement agencies and 8 fire districts and departments. Learn more about Clackamas County C-COM APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. OTHER INFORMATION TESTING AND SELECTION PROCESS This recruitment process includes multiple steps. Applicants must pass ALL STEPS of the process in order to move forward. After the completion of each step of the process, all applicants will be notified of their status by email . A summary of the testing and selection process steps is outlined below. STEP 1: MINIMUM QUALIFICATION SCREENING After the recruitment close date, applicants' responses to the multiple choice screening questions will be assessed. In order to pass this initial questionnaire screening, applicants must meet the required minimum qualifications (listed above in the Job Details & Qualifications section) and be willing and able to work in the working conditions described in the screening questions STEP 2: CRITICALL COMPUTER AND MULTI-TASKING SKILLS TESTING Applicants who submit all of the required materials by the recruitment close date/time and pass the application screening, will be invited to take the CritiCall test. Applicants do not need prior 9-1-1 call taking or dispatching experience to take this test. This is a computerized test, which evaluates typing speed, entering data, multi-tasking, memory recall, prioritization, reading maps and understanding directions, and reading and comprehending written text. IMPORTANT : CritiCall testing for this recruitment process will be administered ONLINE. Applicants selected to move forward to CritiCall testing will receive the testing invite within approximately few days after the recruitment close date. Any changes to this anticipated timeline will be communicated to the applicants. Applicants will be able to take the CritiCall test at a location of their choice. Applicants selected to take the CritiCall test will be notified of the upcoming testing period in advance and will receive detailed information and specific instructions on how to complete the testing process. Applicants must complete the CritiCall test by the established deadline. STEP 3: PASS/FAIL APPLICATION REVIEW Applicants passing the CritiCall testing will have their application materials reviewed. This review will include an evaluation of knowledge, skills and experience as demonstrated through the work history, as well as the evaluation of the responses to the open-ended questions. Incomplete application materials may result in inactivation of the application and applicant not receiving further consideration. STEP 4: STATEMENT OF PERSONAL HISTORY (SPH) Applicants passing the application review will be placed on the eligibility register and the most qualified candidates on the eligibility register will be referred to the Clackamas County Communications 9-1-1 (C-COM) Department for a selection interview & other selection steps in the process, in accordance with the Clackamas County Personnel Ordinance rules. Candidates referred to the interview, will be required to submit a fully completed Statement of Personal History (SPH) for the comprehensive background check. Instructions on completing the SPH document will be provided at the time selected candidates are scheduled for the interview. Candidates who do not submit the required 16-page SPH by the established deadline will not continue moving forward in this process. STEP 5: DEPARTMENT INTERVIEW The most qualified candidates on the eligibility register will be referred to the Clackamas County Communications 9-1-1 (C-COM) Department for a selection interview & other selection steps in the process, in accordance with the Clackamas County Personnel Ordinance rules. Additional names may be referred from the eligibility register, if provided for under the County's Personnel Ordinance. Open eligibility registers will be used for three (3) to six (6) months, and could possibly be extended up to one (1) year. In the event there are additional openings for this position, the established eligibility register will be used to fill these openings. STEP 6: EXTENSIVE BACKGROUND INVESTIGATION Background investigations, including fingerprinting, will be conducted for the most competitive candidates. Background investigations are comprehensive; therefore, they can take on average between four (4) and six (6) weeks to complete. In order for the background investigation to proceed in a timely fashion, candidates must complete all entries on the Statement of Personal History (SPH) form, submit required documents, and encourage references to respond immediately to their investigator's telephone calls. Candidates who fail to provide information in a timely manner may be disqualified to continue in this recruitment process. STEP 7: PSYCHOLOGICAL EVALUATION, HEALTH SCREENING, and PRE-EMPLOYMENT DRUG SCREEN Candidates who receive conditional job offers after the department interview and pass the background investigation will attend a post-offer psychological evaluation. Candidates who pass the psychological evaluation will then take a post-offer pre-employment drug test and a post-offer health screening, which tests for sufficient vision, hearing, and speaking ability. ACADEMY TRAINING INFORMATION Communication Call Takers attend an in-house academy to learn the basic knowledge and skills to process calls as well as attend the three (3) week DPSST training academy in Salem, Oregon. The academy includes lessons on call control, law enforcement data systems, medical Miranda, and agency policies and procedures. After this academy, trainees work with a coach, taking 9-1-1 and non-emergency calls. The entire Call Taker training program can take up to twelve (12) months to complete. RECRUITING QUESTIONS? Victoria Vysotskiy, Recruiter Vvysotskiy@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107116&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-6940e073f255b145b124f8ba77d4a0c6
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Job Description Kennedy Center Education Department seeks versatile, energetic AEA Stage Manager for its Equity TYA touring production scheduled for January 2024 – May 2024. Technicians receive weekly salary, housing, and per diem. Positions open until filled, with interviews beginning August 2023. Key Responsibilities In conjunction with the Tour TD/Lighting Supervisor, making adjustments to the design and/or performance elements of the show to fit each venue on tour, and consulting on advance questions as needed. Maintaining the performance, including giving technical and performance notes. Serving as a primary contact with venue staff when onsite. Calling the show, distributing schedule information to company, generating and sending a daily report of all travel, rehearsal, and performance information. In conjunction with the TD, organizing and running regular check-in meetings with tour crew. As the primary van driver, participate in the shared task of traveling the company to and from venues, along with other company members in turn, and maintaining all applicable paperwork (driver log, trip log, and vehicle condition report). Coordinating the use of the van amongst company members when not in use for production needs. Communicating with the productions creative team in order to successfully achieve the desired production goals consistently in performance. Serving as the primary on-the-road contact for hotels, and coordinating check-in and check-out at each hotel. Carrying a Kennedy Center credit card and petty cash funds for tour needs, and regularly submitting receipts to the Tour office. Other duties as assigned. Key Qualifications Applicants must have a minimum of 3 years of technical theater experience in stage management, general stagecraft, and safe working procedures. Prior touring experience preferred. Valid driver’s license, excellent driving record and ability to drive a 26' truck essential. Applicant must possess excellent organizational, communication and interpersonal skills. Must be able to lift and carry heavy weights, and stand for upwards of 8 hours a day. Environment includes working outdoors and indoors and in flexible environments.
Part Time Temporary
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Job Description Kennedy Center Education Department seeks versatile, energetic AEA Stage Manager for its Equity TYA touring production scheduled for January 2024 – May 2024. Technicians receive weekly salary, housing, and per diem. Positions open until filled, with interviews beginning August 2023. Key Responsibilities In conjunction with the Tour TD/Lighting Supervisor, making adjustments to the design and/or performance elements of the show to fit each venue on tour, and consulting on advance questions as needed. Maintaining the performance, including giving technical and performance notes. Serving as a primary contact with venue staff when onsite. Calling the show, distributing schedule information to company, generating and sending a daily report of all travel, rehearsal, and performance information. In conjunction with the TD, organizing and running regular check-in meetings with tour crew. As the primary van driver, participate in the shared task of traveling the company to and from venues, along with other company members in turn, and maintaining all applicable paperwork (driver log, trip log, and vehicle condition report). Coordinating the use of the van amongst company members when not in use for production needs. Communicating with the productions creative team in order to successfully achieve the desired production goals consistently in performance. Serving as the primary on-the-road contact for hotels, and coordinating check-in and check-out at each hotel. Carrying a Kennedy Center credit card and petty cash funds for tour needs, and regularly submitting receipts to the Tour office. Other duties as assigned. Key Qualifications Applicants must have a minimum of 3 years of technical theater experience in stage management, general stagecraft, and safe working procedures. Prior touring experience preferred. Valid driver’s license, excellent driving record and ability to drive a 26' truck essential. Applicant must possess excellent organizational, communication and interpersonal skills. Must be able to lift and carry heavy weights, and stand for upwards of 8 hours a day. Environment includes working outdoors and indoors and in flexible environments.