Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Bachelor's degree in business administration, public administration, human resources, or a closely related field and at least three years of professional human resources work experience; recruitment experience or any equivalent combination of related training and experience. Successful completion of a criminal history background investigation is required prior to employment. Evening and weekend work hours may be required. Must possess a valid State of Florida Driver's License and be insurable by the District 's insurance carrier and safely drive a District vehicle. This position requires the completion of MS Word, MS Excel, MS Powerpoint with a minimum score of "moderate knowledge". Applicant must contact CareerSource NCF to schedule skills assessments. The skills assessments can be completed in person or remotely online. CareerSource will provide information about testing options. To schedule the skills assessments, call CareerSource North Central Florida at (352) 955-2245 or email assessments@careersourcencfl.com to schedule an appointment. You can call Alachua County Human Resources Office at (352) 374-5219 to confirm that your scores are already on file. Passing scores must be received by the Human Resources Office via email at achr@alachuacounty.us no later than 5:00 p.m. on the Wednesday after the position closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are valid for a period of 2 years from the date of testing. Position Summary This is responsible administrative and professional work coordinating full-cycle recruitment processes and performing other related Human Resources job functions for the Alachua County Library District. An employee assigned to this classification is responsible for collaborating with internal and external business partners to ensure effective and efficient customer service delivery, while consistently performing job tasks in a manner which demonstrates uncompromising integrity, initiative, and ability to use independent judgment when applying practices and procedures within the limits set by departmental procedures, personnel rules and regulations, collective bargaining agreement, and applicable laws. Employee is required to perform job duties with professionalism, exercise discretion and maintain strict confidentiality in all matters, especially as task assignments and/or work environment expose employee directly, or indirectly to private data, protected health information, and employee and labor matters. Work is performed under the direction of the Human Resources Director and is reviewed through reports, conferences and observation of results obtained. Examples of Duties ESSENTIAL JOB FUNCTIONS Coordinates full-cycle recruitment process, to include processing employee action forms, recruitment requisitions, employment announcements, applicant sourcing and assisting to facilitate with assessment and interviews processes. Coordinates with internal and external business partners to identity and utilize creative, professional and ethical recruiting methods to source and identify highly motivated and talented candidates. Screens applications for employment and internship; checks for adherence to minimum training; qualification and experience based on specific job openings; guides applicants in properly completing application processes; answers inquiries regarding current opening, job qualifications, selection process and other employment related questions by phone or in person. Creates job postings, employment opportunity advertisements, coordinates exam plans, supplemental questions and written and oral exams. Evaluates interview questions and answers as well as structured scoring plans for all Departments to assure legality, equality and fairness. Confers matters requiring higher-level evaluation to the Human Resources Director. Assists with the scheduling of interviews and assessments for applicants and observes interview panel activities for all initial employment and promotions to ensure compliance with Library District policy, collective bargaining agreement, and local, state and federal law and EEOC guidelines. Maintains application-tracking system (NeoGov). Provides support to internet candidate searches for vacant positions using a web-based applicant tracking system. Maintains applicant database, prepares, and distributes timely correspondence to those not selected for assessment, interview, or hire. Coordinates and tracks completion of pre-employment testing, background checks and motor vehicle reports. Conducts reference checks. Administers and coordinates new employee onboarding, new employee orientation and onboarding activities. Administers employment termination processes. Maintains employee and recruitment information in Human Resources Information System(s) – (NeoGov, HTE, New World). Tracks statistical data, analyzes, prepares and presents data through periodic oral and written reports, as requested. Monitors and assists to reduce time and costs to hire metrics. Serves as first point of contact to Library District staff on processes, procedures and collective bargaining contract inquires and practical application. Confers matters requiring higher-level interpretation, review, or consultation to the Human Resources Director. Serves as point of contact and coordinates workplace adjustments and accommodations. Confers matters requiring higher-level interpretation, review, or consultation to the Human Resources Director. Assists the Human Resources Director to develop, coordinate and facilitate organizational and staff supervisory and leadership training and development. Coordinates with Human Resources Director to develop, revise, update, distribute and communicate Library District-wide Human Resources and Risk Policies and Procedures. Provides staff support and performs administrative analysis work in the development of collective bargaining reports. Maintains high-collaboration with internal and external business partners, ensures positive departmental and organizational branding, and customer relationships. Effectively and positively brands and represents the Alachua County Library District in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Establishes and maintains effective, respectful and professional relationships with work colleagues, supervisors and managers. Performs related and other duties as assigned. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of the various governmental functions, policies and procedures. Considerable knowledge of the standard practices and methods used in the operation of an efficient and effective organization. Considerable knowledge of laws and regulations governing employee and labor relations and employee compliance. Considerable knowledge of recruitment, selection, hiring, training and development, Human Resources Information Systems (HRIS) management. Considerable knowledge of the Fair Labor Standards Act (FLSA), Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), Title VII, Americans with Disability Act (ADA), HIPAA, Affordable Health Care and other current Federal, State and Local compliance issues. Considerable knowledge of human resources administration practices and procedures. Knowledge of effective research techniques and methods. Highly skilled in data research, analysis and reporting. Highly skilled in interview, case management, and investigation techniques and methods. Highly skilled in managing projects from concept to completion. Ability to safely operate a District vehicle. Ability to independently perform administrative tasks and manage multiple projects. Ability to exercise independent judgement to make sound decisions. Ability to perform research, compile and analyze data, and prepare reports of varying levels of complexity. Ability to take initiative and assume accountability for task assignments. Ability and willingness to maintain strict confidentiality when handling sensitive and protected information, and exercise discretion in all human resources situations and matters. Ability and willingness to remain flexible and adapt to change as needed to improve department and organizational performance. Ability to manage time, resources and adhere to stringent timelines Ability to communicate effectively, prepare, disseminate and present information and data in oral and written form. Ability to maintain effective working relationships to ensure departmental and organizational success. Ability to independently interpret, follow moderately complex oral and written instructions. Ability to work under pressure and with frequent interruptions. Ability to effectively plan, prioritize, review and evaluate work. Ability to approach internal and external customer interactions with respect, compassion and diplomacy. Ability to utilize personal computers, Microsoft Office Programs. Ability to understand how and why Library policies and procedures were developed. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to be mobile. The employee must occasionally lift and/or move up to 25 pounds in handling of boxes. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus associated with the constant use of printed matter and computer monitors. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. • FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee.For other benefits such as life insurance and health insurance click here. • HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Day Additional Christmas Holiday 3 Floating Holidays Pay periods are every two (2) weeks beginning at 12:01 a.m. Saturday through 12:00 midnight Friday. Payday is the second Friday following the end of a pay period.
Full-time
Minimum Qualifications Bachelor's degree in business administration, public administration, human resources, or a closely related field and at least three years of professional human resources work experience; recruitment experience or any equivalent combination of related training and experience. Successful completion of a criminal history background investigation is required prior to employment. Evening and weekend work hours may be required. Must possess a valid State of Florida Driver's License and be insurable by the District 's insurance carrier and safely drive a District vehicle. This position requires the completion of MS Word, MS Excel, MS Powerpoint with a minimum score of "moderate knowledge". Applicant must contact CareerSource NCF to schedule skills assessments. The skills assessments can be completed in person or remotely online. CareerSource will provide information about testing options. To schedule the skills assessments, call CareerSource North Central Florida at (352) 955-2245 or email assessments@careersourcencfl.com to schedule an appointment. You can call Alachua County Human Resources Office at (352) 374-5219 to confirm that your scores are already on file. Passing scores must be received by the Human Resources Office via email at achr@alachuacounty.us no later than 5:00 p.m. on the Wednesday after the position closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are valid for a period of 2 years from the date of testing. Position Summary This is responsible administrative and professional work coordinating full-cycle recruitment processes and performing other related Human Resources job functions for the Alachua County Library District. An employee assigned to this classification is responsible for collaborating with internal and external business partners to ensure effective and efficient customer service delivery, while consistently performing job tasks in a manner which demonstrates uncompromising integrity, initiative, and ability to use independent judgment when applying practices and procedures within the limits set by departmental procedures, personnel rules and regulations, collective bargaining agreement, and applicable laws. Employee is required to perform job duties with professionalism, exercise discretion and maintain strict confidentiality in all matters, especially as task assignments and/or work environment expose employee directly, or indirectly to private data, protected health information, and employee and labor matters. Work is performed under the direction of the Human Resources Director and is reviewed through reports, conferences and observation of results obtained. Examples of Duties ESSENTIAL JOB FUNCTIONS Coordinates full-cycle recruitment process, to include processing employee action forms, recruitment requisitions, employment announcements, applicant sourcing and assisting to facilitate with assessment and interviews processes. Coordinates with internal and external business partners to identity and utilize creative, professional and ethical recruiting methods to source and identify highly motivated and talented candidates. Screens applications for employment and internship; checks for adherence to minimum training; qualification and experience based on specific job openings; guides applicants in properly completing application processes; answers inquiries regarding current opening, job qualifications, selection process and other employment related questions by phone or in person. Creates job postings, employment opportunity advertisements, coordinates exam plans, supplemental questions and written and oral exams. Evaluates interview questions and answers as well as structured scoring plans for all Departments to assure legality, equality and fairness. Confers matters requiring higher-level evaluation to the Human Resources Director. Assists with the scheduling of interviews and assessments for applicants and observes interview panel activities for all initial employment and promotions to ensure compliance with Library District policy, collective bargaining agreement, and local, state and federal law and EEOC guidelines. Maintains application-tracking system (NeoGov). Provides support to internet candidate searches for vacant positions using a web-based applicant tracking system. Maintains applicant database, prepares, and distributes timely correspondence to those not selected for assessment, interview, or hire. Coordinates and tracks completion of pre-employment testing, background checks and motor vehicle reports. Conducts reference checks. Administers and coordinates new employee onboarding, new employee orientation and onboarding activities. Administers employment termination processes. Maintains employee and recruitment information in Human Resources Information System(s) – (NeoGov, HTE, New World). Tracks statistical data, analyzes, prepares and presents data through periodic oral and written reports, as requested. Monitors and assists to reduce time and costs to hire metrics. Serves as first point of contact to Library District staff on processes, procedures and collective bargaining contract inquires and practical application. Confers matters requiring higher-level interpretation, review, or consultation to the Human Resources Director. Serves as point of contact and coordinates workplace adjustments and accommodations. Confers matters requiring higher-level interpretation, review, or consultation to the Human Resources Director. Assists the Human Resources Director to develop, coordinate and facilitate organizational and staff supervisory and leadership training and development. Coordinates with Human Resources Director to develop, revise, update, distribute and communicate Library District-wide Human Resources and Risk Policies and Procedures. Provides staff support and performs administrative analysis work in the development of collective bargaining reports. Maintains high-collaboration with internal and external business partners, ensures positive departmental and organizational branding, and customer relationships. Effectively and positively brands and represents the Alachua County Library District in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Establishes and maintains effective, respectful and professional relationships with work colleagues, supervisors and managers. Performs related and other duties as assigned. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of the various governmental functions, policies and procedures. Considerable knowledge of the standard practices and methods used in the operation of an efficient and effective organization. Considerable knowledge of laws and regulations governing employee and labor relations and employee compliance. Considerable knowledge of recruitment, selection, hiring, training and development, Human Resources Information Systems (HRIS) management. Considerable knowledge of the Fair Labor Standards Act (FLSA), Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), Title VII, Americans with Disability Act (ADA), HIPAA, Affordable Health Care and other current Federal, State and Local compliance issues. Considerable knowledge of human resources administration practices and procedures. Knowledge of effective research techniques and methods. Highly skilled in data research, analysis and reporting. Highly skilled in interview, case management, and investigation techniques and methods. Highly skilled in managing projects from concept to completion. Ability to safely operate a District vehicle. Ability to independently perform administrative tasks and manage multiple projects. Ability to exercise independent judgement to make sound decisions. Ability to perform research, compile and analyze data, and prepare reports of varying levels of complexity. Ability to take initiative and assume accountability for task assignments. Ability and willingness to maintain strict confidentiality when handling sensitive and protected information, and exercise discretion in all human resources situations and matters. Ability and willingness to remain flexible and adapt to change as needed to improve department and organizational performance. Ability to manage time, resources and adhere to stringent timelines Ability to communicate effectively, prepare, disseminate and present information and data in oral and written form. Ability to maintain effective working relationships to ensure departmental and organizational success. Ability to independently interpret, follow moderately complex oral and written instructions. Ability to work under pressure and with frequent interruptions. Ability to effectively plan, prioritize, review and evaluate work. Ability to approach internal and external customer interactions with respect, compassion and diplomacy. Ability to utilize personal computers, Microsoft Office Programs. Ability to understand how and why Library policies and procedures were developed. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to be mobile. The employee must occasionally lift and/or move up to 25 pounds in handling of boxes. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus associated with the constant use of printed matter and computer monitors. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. • FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee.For other benefits such as life insurance and health insurance click here. • HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Day Additional Christmas Holiday 3 Floating Holidays Pay periods are every two (2) weeks beginning at 12:01 a.m. Saturday through 12:00 midnight Friday. Payday is the second Friday following the end of a pay period.
Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Graduation from high school, vocational school, or equivalent and two years of experience in carpentry and/or painting, electrical, plumbing, HVAC systems or any equivalent combination of related training and experience. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of a pre-employment drug screen & physical examination and successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is skilled work in one or more building/facility maintenance areas including HVAC systems, electrical, carpentry, plumbing and painting in the Facilities Maintenance Department and/or the Critical Facilities division of Public Works. An employee assigned to this classification is responsible for installing, repairing and maintaining furniture and fixtures, equipment, building systems including HVAC, electrical and plumbing; performing carpentry work and interior and exterior painting. Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Performs general maintenance/carpentry work in the construction, alteration and maintenance of buildings, floors, roofs, stairways, partitions, doors, windows, fixtures and furniture. Estimates time and materials for assigned projects and keeps records of cost involved. Provides limited supervision and instruction to semi-skilled and unskilled helpers. Performs services, maintenance and minor repairs on HVAC units/systems and energy management systems. Completes work orders as assigned, including accurate and timely entries into the department’s work order management system. Conducts preventative maintenance/safety inspections and repairs. Cleans and prepares exterior and interior surfaces for painting; prepares materials and erects scaffolds. Paints buildings, walls, furniture, fixtures and equipment, as assigned, includes the use of specialized equipment such as mechanical lifts and scaffolding. Maintains and repairs power tools and equipment, as assigned. Installs, maintains, and replaces electrical wiring, switches, lighting, and outlets; performs general maintenance work on buildings and grounds. Performs preventative maintenance on all equipment that is not under contract with the carrier. Performs all minor plumbing repairs, notifies supervisor when contractor assistance is needed. Replaces and repairs lighting systems, notifies supervisor when contractor assistance is needed. Checks all equipment under contract for proper operation. Compiles safety logs, maintenance records and accident reports as necessary. Repairs or replaces windows, window systems, door systems and related hardware, as needed. Participates in a 24/7 on-call rotation. Drives a County and/or personal vehicle to perform required duties. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of methods, materials, tools and practices for one or more of the following areas: air conditioning/heating systems, carpentry, electrical and painting. Knowledge of occupational hazards and safety precautions related to electrical and HVAC systems, plumbing, carpentry and general maintenance. Skill in the use of tools, materials and equipment used in general maintenance. Ability to work from sketches, plans, blueprints and schematics. Ability to understand and follow oral and written instructions. Ability to communicate effectively, both orally and in writing. Ability to make estimates of time and materials and prepare records of same. Ability to establish and maintain effective relationships with co-workers and the public. Ability to perform duties under adverse conditions. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; talk or hear; use hands to finger, handle or feel, and reach with hands and arms. The employee is frequently required to stoop, kneel, crouch or crawl. The employee is occasionally required to sit, and climb or balance. The employee must regularly lift and/or move up to 25 pounds; frequently lift and/or move up to 50 pounds, and occasionally lift and/or move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to work near moving mechanical parts. The employee is frequently exposed to wet, humid conditions (non-weather); work in high, precarious places; outdoor weather conditions; extreme heat (non-weather), and risk of electrical shock. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; extreme cold (non-weather); work with explosives, and vibration. The noise level in the work environment is usually loud. May work weekends and/or nights in support of mission objectives. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Graduation from high school, vocational school, or equivalent and two years of experience in carpentry and/or painting, electrical, plumbing, HVAC systems or any equivalent combination of related training and experience. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of a pre-employment drug screen & physical examination and successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is skilled work in one or more building/facility maintenance areas including HVAC systems, electrical, carpentry, plumbing and painting in the Facilities Maintenance Department and/or the Critical Facilities division of Public Works. An employee assigned to this classification is responsible for installing, repairing and maintaining furniture and fixtures, equipment, building systems including HVAC, electrical and plumbing; performing carpentry work and interior and exterior painting. Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Performs general maintenance/carpentry work in the construction, alteration and maintenance of buildings, floors, roofs, stairways, partitions, doors, windows, fixtures and furniture. Estimates time and materials for assigned projects and keeps records of cost involved. Provides limited supervision and instruction to semi-skilled and unskilled helpers. Performs services, maintenance and minor repairs on HVAC units/systems and energy management systems. Completes work orders as assigned, including accurate and timely entries into the department’s work order management system. Conducts preventative maintenance/safety inspections and repairs. Cleans and prepares exterior and interior surfaces for painting; prepares materials and erects scaffolds. Paints buildings, walls, furniture, fixtures and equipment, as assigned, includes the use of specialized equipment such as mechanical lifts and scaffolding. Maintains and repairs power tools and equipment, as assigned. Installs, maintains, and replaces electrical wiring, switches, lighting, and outlets; performs general maintenance work on buildings and grounds. Performs preventative maintenance on all equipment that is not under contract with the carrier. Performs all minor plumbing repairs, notifies supervisor when contractor assistance is needed. Replaces and repairs lighting systems, notifies supervisor when contractor assistance is needed. Checks all equipment under contract for proper operation. Compiles safety logs, maintenance records and accident reports as necessary. Repairs or replaces windows, window systems, door systems and related hardware, as needed. Participates in a 24/7 on-call rotation. Drives a County and/or personal vehicle to perform required duties. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of methods, materials, tools and practices for one or more of the following areas: air conditioning/heating systems, carpentry, electrical and painting. Knowledge of occupational hazards and safety precautions related to electrical and HVAC systems, plumbing, carpentry and general maintenance. Skill in the use of tools, materials and equipment used in general maintenance. Ability to work from sketches, plans, blueprints and schematics. Ability to understand and follow oral and written instructions. Ability to communicate effectively, both orally and in writing. Ability to make estimates of time and materials and prepare records of same. Ability to establish and maintain effective relationships with co-workers and the public. Ability to perform duties under adverse conditions. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; talk or hear; use hands to finger, handle or feel, and reach with hands and arms. The employee is frequently required to stoop, kneel, crouch or crawl. The employee is occasionally required to sit, and climb or balance. The employee must regularly lift and/or move up to 25 pounds; frequently lift and/or move up to 50 pounds, and occasionally lift and/or move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to work near moving mechanical parts. The employee is frequently exposed to wet, humid conditions (non-weather); work in high, precarious places; outdoor weather conditions; extreme heat (non-weather), and risk of electrical shock. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; extreme cold (non-weather); work with explosives, and vibration. The noise level in the work environment is usually loud. May work weekends and/or nights in support of mission objectives. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Bachelor's degree in business management, facilities management, and/or related field and four years of related work experience; or any combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of all applicable background checks pre-hire and ongoing are required. *Pending Board Approval on 01/09/2024. Position Summary This is highly responsible professional work managing the construction, improvements, renovations, upgrades and repairs of preservation and capital projects in the Facilities Management Department. An employee assigned to this classification is responsible for working independently on a variety of projects exercising considerable judgment and working closely with building professionals, such as architects, consultants, engineers, and contractors and has extensive contact with County Agencies and Officials. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports and observation of results obtained. Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including integrity, honesty, respect, diversity, innovation, accountability, and communication. Schedules and directs project startup conferences and progress meetings between architect and contractor as required. Schedules, records, and directs meetings between County agencies, contractors, consultants and architects, acts as liaison consultant, contractors, and customers on all project management matters. Monitors contractors in regard to obtaining and maintaining all the necessary permits, fees and notices. Supervises and coordinates the activities of subordinate employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation. Coordinates and assigns capital and preservation work to applicable employees. Monitors the owner's responsibility including project management over contract relationship with the architect, engineers, and contractors. Monitors the contractor's estimated progress schedule for projects and prepares monthly reports on the status of the schedule and budget. Reviews capital and preservation projects in phases, including necessary plans for temporary and permanent relocation. Reviews and recommends approval of all contractor's applications for payment. Reviews all change orders with contractors and recommends approval. Operates various project tracking software programs. Monitors and maintains budgets for capital and preservation projects. Sets and establishes budgets for projects. Initiates work orders within a computerized automated maintenance management system, that relates to projects. Reviews project close out to ensure receipt of warranties, operation and maintenance manuals and as-built drawings. Works closely with the Facilities Manager and Coordinators to transition from the capital project to ongoing maintenance responsibilities. Operates a county vehicle and/or personal vehicle. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of all areas of building repairs and improvements; the materials and methods used in building repairs; and the stages of building improvements, when possible, defects and violations may be most easily observed and corrected. Considerable knowledge of County and State laws, codes and ordinances governing building, electrical and plumbing standards. Considerable knowledge of building codes as they apply to builders and owners. Knowledge of basic architectural principles. Knowledge of project management and best practices. Knowledge of principles, elements and specifications contained in legal construction and building improvements documents, or contracts. Ability to interpret legal construction drawings and building documents/contracts in order to monitor maintenance and building improvements progress and ensure compliance with those documents. Ability to read blueprints. Ability to prepare and maintain reports and records. Ability to communicate effectively, both orally and in writing. Ability to plan and organize work and effectively manage time on a variety of continuing projects. Ability to make effective, professional decisions based on the available facts using considerable independent judgment and a required knowledge and experience in the field of building construction. Ability to understand the budget of a Facilities Preservation capital project and to recognize potential cost impacts related to construction changes. Ability to establish and maintain effective working relationships with other County agencies and building improvement professionals such as architects and contractors as well as supervisors and co-workers. Ability to operate a County and/or personal vehicle while adhering to the Alachua County Motor Vehicle Operation Policy. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; sit; and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; reach with hands and arms; and use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts; in high, precarious places, and is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; outdoor weather conditions, and risk of electrical shock. The noise level in the work environment is usually moderate. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Bachelor's degree in business management, facilities management, and/or related field and four years of related work experience; or any combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of all applicable background checks pre-hire and ongoing are required. *Pending Board Approval on 01/09/2024. Position Summary This is highly responsible professional work managing the construction, improvements, renovations, upgrades and repairs of preservation and capital projects in the Facilities Management Department. An employee assigned to this classification is responsible for working independently on a variety of projects exercising considerable judgment and working closely with building professionals, such as architects, consultants, engineers, and contractors and has extensive contact with County Agencies and Officials. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports and observation of results obtained. Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including integrity, honesty, respect, diversity, innovation, accountability, and communication. Schedules and directs project startup conferences and progress meetings between architect and contractor as required. Schedules, records, and directs meetings between County agencies, contractors, consultants and architects, acts as liaison consultant, contractors, and customers on all project management matters. Monitors contractors in regard to obtaining and maintaining all the necessary permits, fees and notices. Supervises and coordinates the activities of subordinate employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation. Coordinates and assigns capital and preservation work to applicable employees. Monitors the owner's responsibility including project management over contract relationship with the architect, engineers, and contractors. Monitors the contractor's estimated progress schedule for projects and prepares monthly reports on the status of the schedule and budget. Reviews capital and preservation projects in phases, including necessary plans for temporary and permanent relocation. Reviews and recommends approval of all contractor's applications for payment. Reviews all change orders with contractors and recommends approval. Operates various project tracking software programs. Monitors and maintains budgets for capital and preservation projects. Sets and establishes budgets for projects. Initiates work orders within a computerized automated maintenance management system, that relates to projects. Reviews project close out to ensure receipt of warranties, operation and maintenance manuals and as-built drawings. Works closely with the Facilities Manager and Coordinators to transition from the capital project to ongoing maintenance responsibilities. Operates a county vehicle and/or personal vehicle. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of all areas of building repairs and improvements; the materials and methods used in building repairs; and the stages of building improvements, when possible, defects and violations may be most easily observed and corrected. Considerable knowledge of County and State laws, codes and ordinances governing building, electrical and plumbing standards. Considerable knowledge of building codes as they apply to builders and owners. Knowledge of basic architectural principles. Knowledge of project management and best practices. Knowledge of principles, elements and specifications contained in legal construction and building improvements documents, or contracts. Ability to interpret legal construction drawings and building documents/contracts in order to monitor maintenance and building improvements progress and ensure compliance with those documents. Ability to read blueprints. Ability to prepare and maintain reports and records. Ability to communicate effectively, both orally and in writing. Ability to plan and organize work and effectively manage time on a variety of continuing projects. Ability to make effective, professional decisions based on the available facts using considerable independent judgment and a required knowledge and experience in the field of building construction. Ability to understand the budget of a Facilities Preservation capital project and to recognize potential cost impacts related to construction changes. Ability to establish and maintain effective working relationships with other County agencies and building improvement professionals such as architects and contractors as well as supervisors and co-workers. Ability to operate a County and/or personal vehicle while adhering to the Alachua County Motor Vehicle Operation Policy. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; sit; and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; reach with hands and arms; and use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts; in high, precarious places, and is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; outdoor weather conditions, and risk of electrical shock. The noise level in the work environment is usually moderate. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Clackamas County
Oregon City, OR, United States
Health Centers Administration & Financial Services Manager Job ID: 107082 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. The first application review will be Thursday, August 17, 2023, and weekly thereafter. We reserve the right to close this recruitment at any time on or after that date. Screening interviews may be conducted while job is open. PAY AND BENEFITS Annual Pay Range: $103,653.15 - $139,931.99 Hourly Pay Range: $49.833247 - $67.274996 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 16 hours of vacation accrual per month NEW BENEFIT - Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with EPP 66 - Vacation Leave ! This means you have access to vacation time at time of hire. 8 hours of sick accrual per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer-paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time non-represented group 2 County position Non-Represented Group 2 Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County's Health Centers Division is looking for an experienced Health Centers Administration & Financial Services Manager for its Federally Qualified Health Center (FQHC). The FQHC includes four primary care clinics (including dental care), two behavioral health clinics and four School Based Health Centers. The Health Centers Division is dedicated to offering high quality medical, dental and behavioral health services to individuals throughout Clackamas County, with a focus on patient-centered care that helps individuals and families thrive! The Health Centers Administration and Financial Services Manager is responsible for the development and administration of business and administrative systems for the Division in accordance with federal, state and local regulations governing health care operating and financing practices. This position is responsible for planning, organizing, directing and overseeing administrative and business systems, budgeting, financial planning, human resources, procurement, and reporting for the Health Centers Division. One of the key responsibilities of this position is to prepare and administer annual budgets and grants, as well as to plan, oversee and coordinate other financial and administrative functions for the division. This position plays a critical role on the leadership team, ensuring that financial and operational policies/practices are coordinated and functioning in support of the division's goals, and making decisions and implementing programs to ensure the effective provision of administrative, financial and analytical services. The Administration and Financial Services Manager also acts in a consultative matter in addressing and resolving administrative, programmatic and policy matters and to facilitate the implementation of a wide variety of programs and projects. CORE COMPETENCIES Technically adept: Thorough knowledge of financial operations in a public sector health care setting, and a track record of providing high quality financial management. This also includes billing software and/or database proficiencies. Collaborative: Actively engage with and bridge gaps between administrative and finance program areas to meet overall department needs and goals, with a focus on leveraging financial and other resources to maximize results and achieve positive outcomes. Engaged Manager: Strong operational and personnel management skills, with ability to inspire and advise work groups and staff, facilitate goal accomplishments, and track and evaluate performance to ensure success. Solution-oriented & Strategic thinker: Capable of thinking systematically and strategically to identify the sources of challenges and create a culture of motivation and decision-making, while using resources responsibly, effectively, and efficiently. Effective communicator: Excellent interpersonal skills focused on building an environment where diverse, multidisciplinary teams can work together to enhance delivery of services THE IDEAL CANDIDATE In addition to meeting the minimum qualifications, successful candidates will have a proven background in financial leadership and budget development within a public or union setting. The ideal candidate will have extensive experience managing grants and complex funding streams, contract negotiation and administration, public financial and policy analysis, and demonstrated experience in governmental budgeting as well as strong analytical, written and oral communication skill. Required Minimum Qualifications/ Transferrable Skills:* A minimum of seven (7) years of related administrative, financial and business systems experience that would provide the required knowledge and skills to perform the responsibilities of this position. A minimum of two (2) years of the experience must be in a supervisory, leadership, or program management role. Thorough working knowledge and experience of federal regulations that govern Federally Qualified Health Centers. Working knowledge of health care reform in Oregon, data collection and statistical analysis. Working knowledge of Electronic Health Records (EHR) systems, such as Epic. Strong verbal and written communication skills in a leadership role, including the ability to convey complex information to various audiences. Must pass a criminal history check which may include national or state fingerprint records check. Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Working knowledge and experience with OCHIN EPIC Practice Management billing software. Experience with public budgeting and staff management in a governmental and/or union environment. *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Plans, organizes and oversees financial and administrative functions, budgeting, financial reporting and analysis, rate analysis and revenue generation, coordination of legal issues, personnel administration, payroll, purchasing, billing and contract/grant administration; integrates and coordinates business and administrative operations with clinical services; resolves conflicts and establishes priorities to meet clinical, billing and accounting standards. Manages the development of annual and supplemental budgets; ensures division budget proposals are balanced and conform with division and department goals; manages the preparation of financial projections for department operation and capital funds; prepares materials and analysis for Health Centers Division Director; coordinates fiscal operations with County Finance; monitors revenues and expenditures; prepares and recommends fee schedules; prepares and/or coordinates preparation of grant proposals and administers grant funds. Negotiates and administers intergovernmental agreements and contracts; ensures performance standards and special reporting requirements are developed, monitored and met; develops, negotiates and administers agency sub-contracts for professional, medical, ancillary, psychiatric and psychological services as needed; ensures contract compliance and assures resolution of contract violations; monitors fiscal performance and reporting requirements. Directs long and short range financial planning activities related to business development for health center operations; provides analysis on legislative issues; reviews and researches proposed laws, regulations and rules affecting division operations; analyzes impact on division programs, and recommends strategies to respond; in consultation with the Health Center Director authorizes decisions to pursue grants and assures appropriate systems are in place to manage new funds, ensures activities are consistent with division operations and strategies. Develops and implements division policies and procedures; participates in policy and program decisions with other members of Senior Management team; interprets and implements division, department and County codes and ordinances; develops and recommends new and revised administrative rules, policies, procedures, goals and priorities; represents division at department, County and State meetings; provides complex management support and consultation to, or as requested by, the Health Centers Division Director. Hires and directs supervisory, professional, technical and clerical staff to provide quality service to County residents and staff; prepares performance evaluations; recommends and administers progressive discipline; conducts and/or facilitates staff training and development programs; promotes cooperative team efforts among staff and with other County departments. Develops, reviews and oversees implementation and maintenance of Medicaid billing policies and procedures in Federally Qualified Health Center (FQHC) programs; ensures compliance with all rules governing FQHC finance and operations; monitors billing rates and revenue generation. As part of the Senior Management Team, works across the division to initiate and monitor activities to enhance the performance, efficiency and effectiveness of services. Acts in the place of the Health Centers Division Director as requested. REQUIRED KNOWLEDGE AND SKILLS Thorough knowledge of: Principles and practices of public administration, including procurement and management information systems; generally accepted accounting principles, fiscal operations and budgeting processes; principles, practices and techniques of financial analysis, forecasting and fee setting; project management and internal control principles and practices; principles and techniques of budget, contract and grant preparation and administration; principles of personnel administration and supervision. Working knowledge of: Federal and State regulations relating to Federally Qualified Health Centers (FQHC), Mental Health services and various grant funding sources; Oregon Administrative Rules and Oregon Revised Statutes as they apply to accessing of services delivered by the Division; principles and practices of managed care; health care financing and administration principles; office equipment, including personal computers and software programs. Skill to: Communicate effectively, both orally and in writing; organize and present facts in a clear, concise and logical manner; establish and maintain effective working relationships with community partners and stakeholders, elected officials, government agencies, County employees and the public; interpret and apply provisions of federal, state and local legislation, rules and regulations affecting the administration of division policies and programs; manage the distribution of funds according to approved budget or grant; compile and analyze data and develop recommendations; design, develop and implement systems and procedures for efficient division operations; direct staff in continuous efforts to improve quality, productivity and effectiveness; incorporate team participation in decision making. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT Clackamas County Health Centers provide direct medical, dental, and mental health services to Clackamas County residents. We provide services at our Integrated Primary Health Care Clinics, our mental health clinics, or through our School Based Health Centers. Health Centers is a Division of the Health, Housing, and Human Services (H3S) Department. Learn more about Clackamas Health Centers. APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? E.D. Barnett, Recruiter EBarnettHerro@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107082&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-cfc456d51ded1d44aaff895dd7aeae3c
Full Time
Health Centers Administration & Financial Services Manager Job ID: 107082 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. The first application review will be Thursday, August 17, 2023, and weekly thereafter. We reserve the right to close this recruitment at any time on or after that date. Screening interviews may be conducted while job is open. PAY AND BENEFITS Annual Pay Range: $103,653.15 - $139,931.99 Hourly Pay Range: $49.833247 - $67.274996 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 16 hours of vacation accrual per month NEW BENEFIT - Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with EPP 66 - Vacation Leave ! This means you have access to vacation time at time of hire. 8 hours of sick accrual per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer-paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time non-represented group 2 County position Non-Represented Group 2 Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County's Health Centers Division is looking for an experienced Health Centers Administration & Financial Services Manager for its Federally Qualified Health Center (FQHC). The FQHC includes four primary care clinics (including dental care), two behavioral health clinics and four School Based Health Centers. The Health Centers Division is dedicated to offering high quality medical, dental and behavioral health services to individuals throughout Clackamas County, with a focus on patient-centered care that helps individuals and families thrive! The Health Centers Administration and Financial Services Manager is responsible for the development and administration of business and administrative systems for the Division in accordance with federal, state and local regulations governing health care operating and financing practices. This position is responsible for planning, organizing, directing and overseeing administrative and business systems, budgeting, financial planning, human resources, procurement, and reporting for the Health Centers Division. One of the key responsibilities of this position is to prepare and administer annual budgets and grants, as well as to plan, oversee and coordinate other financial and administrative functions for the division. This position plays a critical role on the leadership team, ensuring that financial and operational policies/practices are coordinated and functioning in support of the division's goals, and making decisions and implementing programs to ensure the effective provision of administrative, financial and analytical services. The Administration and Financial Services Manager also acts in a consultative matter in addressing and resolving administrative, programmatic and policy matters and to facilitate the implementation of a wide variety of programs and projects. CORE COMPETENCIES Technically adept: Thorough knowledge of financial operations in a public sector health care setting, and a track record of providing high quality financial management. This also includes billing software and/or database proficiencies. Collaborative: Actively engage with and bridge gaps between administrative and finance program areas to meet overall department needs and goals, with a focus on leveraging financial and other resources to maximize results and achieve positive outcomes. Engaged Manager: Strong operational and personnel management skills, with ability to inspire and advise work groups and staff, facilitate goal accomplishments, and track and evaluate performance to ensure success. Solution-oriented & Strategic thinker: Capable of thinking systematically and strategically to identify the sources of challenges and create a culture of motivation and decision-making, while using resources responsibly, effectively, and efficiently. Effective communicator: Excellent interpersonal skills focused on building an environment where diverse, multidisciplinary teams can work together to enhance delivery of services THE IDEAL CANDIDATE In addition to meeting the minimum qualifications, successful candidates will have a proven background in financial leadership and budget development within a public or union setting. The ideal candidate will have extensive experience managing grants and complex funding streams, contract negotiation and administration, public financial and policy analysis, and demonstrated experience in governmental budgeting as well as strong analytical, written and oral communication skill. Required Minimum Qualifications/ Transferrable Skills:* A minimum of seven (7) years of related administrative, financial and business systems experience that would provide the required knowledge and skills to perform the responsibilities of this position. A minimum of two (2) years of the experience must be in a supervisory, leadership, or program management role. Thorough working knowledge and experience of federal regulations that govern Federally Qualified Health Centers. Working knowledge of health care reform in Oregon, data collection and statistical analysis. Working knowledge of Electronic Health Records (EHR) systems, such as Epic. Strong verbal and written communication skills in a leadership role, including the ability to convey complex information to various audiences. Must pass a criminal history check which may include national or state fingerprint records check. Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Working knowledge and experience with OCHIN EPIC Practice Management billing software. Experience with public budgeting and staff management in a governmental and/or union environment. *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Plans, organizes and oversees financial and administrative functions, budgeting, financial reporting and analysis, rate analysis and revenue generation, coordination of legal issues, personnel administration, payroll, purchasing, billing and contract/grant administration; integrates and coordinates business and administrative operations with clinical services; resolves conflicts and establishes priorities to meet clinical, billing and accounting standards. Manages the development of annual and supplemental budgets; ensures division budget proposals are balanced and conform with division and department goals; manages the preparation of financial projections for department operation and capital funds; prepares materials and analysis for Health Centers Division Director; coordinates fiscal operations with County Finance; monitors revenues and expenditures; prepares and recommends fee schedules; prepares and/or coordinates preparation of grant proposals and administers grant funds. Negotiates and administers intergovernmental agreements and contracts; ensures performance standards and special reporting requirements are developed, monitored and met; develops, negotiates and administers agency sub-contracts for professional, medical, ancillary, psychiatric and psychological services as needed; ensures contract compliance and assures resolution of contract violations; monitors fiscal performance and reporting requirements. Directs long and short range financial planning activities related to business development for health center operations; provides analysis on legislative issues; reviews and researches proposed laws, regulations and rules affecting division operations; analyzes impact on division programs, and recommends strategies to respond; in consultation with the Health Center Director authorizes decisions to pursue grants and assures appropriate systems are in place to manage new funds, ensures activities are consistent with division operations and strategies. Develops and implements division policies and procedures; participates in policy and program decisions with other members of Senior Management team; interprets and implements division, department and County codes and ordinances; develops and recommends new and revised administrative rules, policies, procedures, goals and priorities; represents division at department, County and State meetings; provides complex management support and consultation to, or as requested by, the Health Centers Division Director. Hires and directs supervisory, professional, technical and clerical staff to provide quality service to County residents and staff; prepares performance evaluations; recommends and administers progressive discipline; conducts and/or facilitates staff training and development programs; promotes cooperative team efforts among staff and with other County departments. Develops, reviews and oversees implementation and maintenance of Medicaid billing policies and procedures in Federally Qualified Health Center (FQHC) programs; ensures compliance with all rules governing FQHC finance and operations; monitors billing rates and revenue generation. As part of the Senior Management Team, works across the division to initiate and monitor activities to enhance the performance, efficiency and effectiveness of services. Acts in the place of the Health Centers Division Director as requested. REQUIRED KNOWLEDGE AND SKILLS Thorough knowledge of: Principles and practices of public administration, including procurement and management information systems; generally accepted accounting principles, fiscal operations and budgeting processes; principles, practices and techniques of financial analysis, forecasting and fee setting; project management and internal control principles and practices; principles and techniques of budget, contract and grant preparation and administration; principles of personnel administration and supervision. Working knowledge of: Federal and State regulations relating to Federally Qualified Health Centers (FQHC), Mental Health services and various grant funding sources; Oregon Administrative Rules and Oregon Revised Statutes as they apply to accessing of services delivered by the Division; principles and practices of managed care; health care financing and administration principles; office equipment, including personal computers and software programs. Skill to: Communicate effectively, both orally and in writing; organize and present facts in a clear, concise and logical manner; establish and maintain effective working relationships with community partners and stakeholders, elected officials, government agencies, County employees and the public; interpret and apply provisions of federal, state and local legislation, rules and regulations affecting the administration of division policies and programs; manage the distribution of funds according to approved budget or grant; compile and analyze data and develop recommendations; design, develop and implement systems and procedures for efficient division operations; direct staff in continuous efforts to improve quality, productivity and effectiveness; incorporate team participation in decision making. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT Clackamas County Health Centers provide direct medical, dental, and mental health services to Clackamas County residents. We provide services at our Integrated Primary Health Care Clinics, our mental health clinics, or through our School Based Health Centers. Health Centers is a Division of the Health, Housing, and Human Services (H3S) Department. Learn more about Clackamas Health Centers. APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? E.D. Barnett, Recruiter EBarnettHerro@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107082&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-cfc456d51ded1d44aaff895dd7aeae3c