Oregon State University
Corvallis, OR, USA
Information Technology Portfolio Program Manager
Oregon State University
Department: Univ Info & Tech Admin (JIS)
Appointment Type: Professional Faculty
Job Location: Corvallis
Recommended Full-Time Salary Range: $72,216 - $126,456
Job Summary:
University Information and Technology (UIT) is seeking a Information Technology Portfolio Program Manager. This is a full-time (1.00 FTE), 12-month, professional faculty position.
University Information and Technology (UIT) is Oregon State University's central IT organization, with an operating budget of approximately $36M/yr and with additional project/program funding. UIT is led by the Vice Provost for Information Technology, who is also OSU's Chief Information Officer (CIO) and the university official with responsibility for setting university-wide IT policy and guiding the university's central and distributed IT enterprise.
Reporting to the Chief of Staff of the Office of the Chief Information Officer (CIO), the IT Portfolio Program Manager is responsible for the overall management and maintenance of the university's strategic IT project portfolio and its project roadmap. The position helps ensure OSU IT is doing the right work, in the right sequence, it gets that work done, and delivers desired and measurable benefits. To these roles the position brings a bias towards getting things done and increasing forward momentum toward achieving strategic goals for OSU IT.
At UIT we are a team operating with the same guiding principles. Three of the top ones are:
• UIT commits to deliver data as a strategic working asset and to enable data informed decision making across OSU. UIT leaders and staff lead by example and use data to inform decision making at all levels in the organization. Persons in technology roles are also expected to design systems with data portability in mind and work within enterprise architecture and privacy guidelines.
• UIT commits to and believes in the strength and value of diversity, equity, inclusion, and access (DEIA) both throughout our team and as an intentional and active practice to advance the vision, mission, and strategic efforts of the entire university. As a member of the UIT community, the person in this position is expected to foster and promote the values of DEIA and demonstrate a commitment to inclusive excellence in their work.
• Proactively securing and protecting OSU's digital assets and information systems is crucial to our missions of teaching and learning, research, and extension and engagement. All OSU IT professionals are directly responsible for providing high quality and secure IT systems and services. Persons in technology roles are expected to be responsive to security related actions and requirements, and to collaborate to find secure ways to support the OSU community.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
• Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine county. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
40% – Performance Analysis
• Responsible for development, support and maintenance of the internal IT performance management process. • Measures performance of projects and services against standards, procedures, and service levels to ensure that the university’s agreed upon service expectations are met. • Monitors, analyzes, and verifies data to ensure operational efficiencies of IT functions. • Defines the proper metrics and KPIs for evaluating strategic impact, project delivery, service delivery quality and performance levels. • Designs and produces reports on metrics and KPIs. • Evaluates and defines strategies for improving processes and procedures. • Develops and implements changes and improvements.
20% – Portfolio Planning
• Builds and maintains a comprehensive view of the IT project portfolio: proposed, rejected, in-progress, and completed projects • In collaboration with the Enterprise Portfolio Project Management Office (EPPMO), coordinates the lifecycle of IT projects from project intake, through stage gates to completion. • Tracks strategic or operational projects and ad hoc/unexpected projects needed to support the CIO • Maintains a projected schedule for the portfolio as an IT project roadmap • Maintains a resource perspective on the portfolio and roadmap • Works with the IT Governance Manager to consult governance committees on proposed projects and report on the performance of IT projects as appropriate
20% – Portfolio and Resource Analysis
• With the EPPMO determines the source, amount, and timing of needed project resources • Collects and updates projections of timing of projects and impact of timing on portfolio resource requirements to produce a capacity forecast • Identifies and executes flexible strategies for obtaining the fiscal and staff resources needed to accomplish projects, from employing internal UIT or OSU IT staff, to contracting externally for staff, when needed
20% – Portfolio Execution
• Tracks the progress and the health of the projects in the portfolio • Assesses potential changes to project scope, cost, or schedule against their impact on anticipated benefits and their impact on the overall portfolio. • With project manager, manages escalation of issues to executive sponsors, governance, or other executive leaders • Provide the Chief of Staff and CIO information to ensure projects are moving forward in accordance with leadership guidance • Ensures the needed flow of communication on project status • Conducts post-completion assessments of projects with the EPPMO
What You Will Need
• Bachelor’s degree in relevant field (i.e. Business, Information Technology, management) • At least three years of related experience in planning and management of collections (portfolios) of projects • Experience with estimation of human and fiscal resource requirements as they relate to project management. • Track record of finding ways to keep projects moving forward to a successful completion, despite obstacles, delivering on desired organizational value • Familiarity with the use of project management and reporting tools to monitor activities and analyze project performance • Demonstrated experience with evaluating the impact of projects or the performance/efficiency of services and operations • Strong written communication and presentation skills that adapt to widely varied constituencies, including non-technical leadership. • Excellent interpersonal influencing, and negotiation skills, including a high degree of political sensitivity and astuteness. • Strong analytical skills • Self-motivated/directed, with strong organizational skills, and a demonstrated ability to work independently and resolve problems. • Ability to work successfully in a team setting • A demonstrable commitment to promoting and enhancing diversity
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
• Experience with statistical analysis, analyzing organization performance objectives, and developing performance metrics. • Five or more years of relevant experience • Program or project management certification • Green belt or higher Six Sigma certification • IT Service Management certification
Working Conditions / Work Schedule
Special Instructions to Applicants
To ensure full consideration, applications must be received by June 16, 2023. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Alisha Brucker Alisha.brucker@oregonstate.edu
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard 05-010 . Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.
To apply, please visit: https://apptrkr.com/4249747
Full Time
Information Technology Portfolio Program Manager
Oregon State University
Department: Univ Info & Tech Admin (JIS)
Appointment Type: Professional Faculty
Job Location: Corvallis
Recommended Full-Time Salary Range: $72,216 - $126,456
Job Summary:
University Information and Technology (UIT) is seeking a Information Technology Portfolio Program Manager. This is a full-time (1.00 FTE), 12-month, professional faculty position.
University Information and Technology (UIT) is Oregon State University's central IT organization, with an operating budget of approximately $36M/yr and with additional project/program funding. UIT is led by the Vice Provost for Information Technology, who is also OSU's Chief Information Officer (CIO) and the university official with responsibility for setting university-wide IT policy and guiding the university's central and distributed IT enterprise.
Reporting to the Chief of Staff of the Office of the Chief Information Officer (CIO), the IT Portfolio Program Manager is responsible for the overall management and maintenance of the university's strategic IT project portfolio and its project roadmap. The position helps ensure OSU IT is doing the right work, in the right sequence, it gets that work done, and delivers desired and measurable benefits. To these roles the position brings a bias towards getting things done and increasing forward momentum toward achieving strategic goals for OSU IT.
At UIT we are a team operating with the same guiding principles. Three of the top ones are:
• UIT commits to deliver data as a strategic working asset and to enable data informed decision making across OSU. UIT leaders and staff lead by example and use data to inform decision making at all levels in the organization. Persons in technology roles are also expected to design systems with data portability in mind and work within enterprise architecture and privacy guidelines.
• UIT commits to and believes in the strength and value of diversity, equity, inclusion, and access (DEIA) both throughout our team and as an intentional and active practice to advance the vision, mission, and strategic efforts of the entire university. As a member of the UIT community, the person in this position is expected to foster and promote the values of DEIA and demonstrate a commitment to inclusive excellence in their work.
• Proactively securing and protecting OSU's digital assets and information systems is crucial to our missions of teaching and learning, research, and extension and engagement. All OSU IT professionals are directly responsible for providing high quality and secure IT systems and services. Persons in technology roles are expected to be responsive to security related actions and requirements, and to collaborate to find secure ways to support the OSU community.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
• Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine county. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
40% – Performance Analysis
• Responsible for development, support and maintenance of the internal IT performance management process. • Measures performance of projects and services against standards, procedures, and service levels to ensure that the university’s agreed upon service expectations are met. • Monitors, analyzes, and verifies data to ensure operational efficiencies of IT functions. • Defines the proper metrics and KPIs for evaluating strategic impact, project delivery, service delivery quality and performance levels. • Designs and produces reports on metrics and KPIs. • Evaluates and defines strategies for improving processes and procedures. • Develops and implements changes and improvements.
20% – Portfolio Planning
• Builds and maintains a comprehensive view of the IT project portfolio: proposed, rejected, in-progress, and completed projects • In collaboration with the Enterprise Portfolio Project Management Office (EPPMO), coordinates the lifecycle of IT projects from project intake, through stage gates to completion. • Tracks strategic or operational projects and ad hoc/unexpected projects needed to support the CIO • Maintains a projected schedule for the portfolio as an IT project roadmap • Maintains a resource perspective on the portfolio and roadmap • Works with the IT Governance Manager to consult governance committees on proposed projects and report on the performance of IT projects as appropriate
20% – Portfolio and Resource Analysis
• With the EPPMO determines the source, amount, and timing of needed project resources • Collects and updates projections of timing of projects and impact of timing on portfolio resource requirements to produce a capacity forecast • Identifies and executes flexible strategies for obtaining the fiscal and staff resources needed to accomplish projects, from employing internal UIT or OSU IT staff, to contracting externally for staff, when needed
20% – Portfolio Execution
• Tracks the progress and the health of the projects in the portfolio • Assesses potential changes to project scope, cost, or schedule against their impact on anticipated benefits and their impact on the overall portfolio. • With project manager, manages escalation of issues to executive sponsors, governance, or other executive leaders • Provide the Chief of Staff and CIO information to ensure projects are moving forward in accordance with leadership guidance • Ensures the needed flow of communication on project status • Conducts post-completion assessments of projects with the EPPMO
What You Will Need
• Bachelor’s degree in relevant field (i.e. Business, Information Technology, management) • At least three years of related experience in planning and management of collections (portfolios) of projects • Experience with estimation of human and fiscal resource requirements as they relate to project management. • Track record of finding ways to keep projects moving forward to a successful completion, despite obstacles, delivering on desired organizational value • Familiarity with the use of project management and reporting tools to monitor activities and analyze project performance • Demonstrated experience with evaluating the impact of projects or the performance/efficiency of services and operations • Strong written communication and presentation skills that adapt to widely varied constituencies, including non-technical leadership. • Excellent interpersonal influencing, and negotiation skills, including a high degree of political sensitivity and astuteness. • Strong analytical skills • Self-motivated/directed, with strong organizational skills, and a demonstrated ability to work independently and resolve problems. • Ability to work successfully in a team setting • A demonstrable commitment to promoting and enhancing diversity
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
• Experience with statistical analysis, analyzing organization performance objectives, and developing performance metrics. • Five or more years of relevant experience • Program or project management certification • Green belt or higher Six Sigma certification • IT Service Management certification
Working Conditions / Work Schedule
Special Instructions to Applicants
To ensure full consideration, applications must be received by June 16, 2023. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Alisha Brucker Alisha.brucker@oregonstate.edu
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard 05-010 . Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.
To apply, please visit: https://apptrkr.com/4249747
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2022 staff video! Job Description The primary responsibility for this role will be to provide executive support for the Senior Vice President (SVP) Artistic Planning as well as provide ancillary support to the Production and Programming teams at the Kennedy Center. This role will aid the SVP, Programming and Productions teams to deliver a variety of services that ensure the efficient operation of the office and advancement of the outstanding artistic programs for which the Kennedy Center is known. Activities and responsibilities will include but are not limited to, daily administrative and office management, onsite event support. This role requires superior interpersonal, problem solving and communication skills as well as the ability to exercise discretion in order to prioritize competing priorities, assignments and projects that are time sensitive. Duties & Responsibilities Executive Support to the SVP of Artistic Planning Oversees day-to-day administrative duties for the SVP’s office, including expense reports, credit card billing, ongoing payments, invoice processing, and managing and updating contact files Acts as liaison to the SVP and the Programming and Production teams with arts leaders, donors, and business associates. Ensures divisional compliance with information requests and processes for the Kennedy Center. Assists SVP with communication and agenda needs for Management Team and All Staff meetings. Manages the SVP’s calendar and ensures that the SVP is well-informed of upcoming events and commitments, the SVP’s schedule is maintained and communicated, and internal and external constituents are provided with access as required or are appropriately referred to other members of the Programming team and/or members of the Center’s leadership team. Maintains customer service focus and professional demeanor when responding to the needs and requests of Kennedy Center leadership and staff support across departments, including with the executive team. Programming Event Support Act as line producer for assigned institutional performances and events, managing artist advance, contracting, artist payments, company and hospitality management, and liaising with relevant internal departments (Production, Box Office, Marketing, PR, etc.) Provide day-of support for assigned institutional performances and events, working across all genres and presentations. Department Administration Assist with day-to-day use of all internal Kennedy Center systems for the Programming Department (KCMaster, Lawson), as well as any other key systems to ensure the smooth operation of the department. Oversee internal department documentation and intranet department pages. Coordinate conference calls and make arrangements for Board committee or other meetings. Coordinate in-house department functions, including the arrangement of meals and refreshments. Assists in special events, such as fundraising activities and Board meetings; potentially attend board, committee meetings or other meetings as requested in order to record minutes. Works across multiple departments to be able to identify and close logistical gaps in programs and administration. Other duties as assigned. Key Qualifications Bachelor’s Degree preferred 3-5+ years’ experience supporting C-suite executives, preferably in a non-profit or arts environment Strong interpersonal skills and the ability to interact with a variety of internal and external constituents High-level organizational skills that reflect the ability to perform and prioritize multiple tasks Excellent attention to detail and exceptional written communication skills Demonstrated experience utilizing and applying independent judgement and discretion to assist in decision-making Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms Strong desire to work in the arts and culture space with bias for inclusivity, equity, and joy Candidate must be local or willing to relocate to the DMV area Additional Information This role is expected to be primarily onsite. Occasional evening and weekend hours are necessary.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2022 staff video! Job Description The primary responsibility for this role will be to provide executive support for the Senior Vice President (SVP) Artistic Planning as well as provide ancillary support to the Production and Programming teams at the Kennedy Center. This role will aid the SVP, Programming and Productions teams to deliver a variety of services that ensure the efficient operation of the office and advancement of the outstanding artistic programs for which the Kennedy Center is known. Activities and responsibilities will include but are not limited to, daily administrative and office management, onsite event support. This role requires superior interpersonal, problem solving and communication skills as well as the ability to exercise discretion in order to prioritize competing priorities, assignments and projects that are time sensitive. Duties & Responsibilities Executive Support to the SVP of Artistic Planning Oversees day-to-day administrative duties for the SVP’s office, including expense reports, credit card billing, ongoing payments, invoice processing, and managing and updating contact files Acts as liaison to the SVP and the Programming and Production teams with arts leaders, donors, and business associates. Ensures divisional compliance with information requests and processes for the Kennedy Center. Assists SVP with communication and agenda needs for Management Team and All Staff meetings. Manages the SVP’s calendar and ensures that the SVP is well-informed of upcoming events and commitments, the SVP’s schedule is maintained and communicated, and internal and external constituents are provided with access as required or are appropriately referred to other members of the Programming team and/or members of the Center’s leadership team. Maintains customer service focus and professional demeanor when responding to the needs and requests of Kennedy Center leadership and staff support across departments, including with the executive team. Programming Event Support Act as line producer for assigned institutional performances and events, managing artist advance, contracting, artist payments, company and hospitality management, and liaising with relevant internal departments (Production, Box Office, Marketing, PR, etc.) Provide day-of support for assigned institutional performances and events, working across all genres and presentations. Department Administration Assist with day-to-day use of all internal Kennedy Center systems for the Programming Department (KCMaster, Lawson), as well as any other key systems to ensure the smooth operation of the department. Oversee internal department documentation and intranet department pages. Coordinate conference calls and make arrangements for Board committee or other meetings. Coordinate in-house department functions, including the arrangement of meals and refreshments. Assists in special events, such as fundraising activities and Board meetings; potentially attend board, committee meetings or other meetings as requested in order to record minutes. Works across multiple departments to be able to identify and close logistical gaps in programs and administration. Other duties as assigned. Key Qualifications Bachelor’s Degree preferred 3-5+ years’ experience supporting C-suite executives, preferably in a non-profit or arts environment Strong interpersonal skills and the ability to interact with a variety of internal and external constituents High-level organizational skills that reflect the ability to perform and prioritize multiple tasks Excellent attention to detail and exceptional written communication skills Demonstrated experience utilizing and applying independent judgement and discretion to assist in decision-making Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms Strong desire to work in the arts and culture space with bias for inclusivity, equity, and joy Candidate must be local or willing to relocate to the DMV area Additional Information This role is expected to be primarily onsite. Occasional evening and weekend hours are necessary.
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2022 staff video! Job Description The Human Resources Coordinator manages and supports the day-to-day administrative operations of the Human Resources Department, including the administration of human resources policies and procedures. The HR Coordinator carries out responsibilities in the following functional areas: calendar management; talent acquisition; employee engagement, relations; training; employment history; HR/Employee events logistics support and, some Human Resources Information System (HRIS). Duties & Responsibilities Sr. Director, HR Operations: Support the Sr. Director by assisting with multiple facets of the HR team, including the long term and annual planning processes, tracking and monitoring critical department project work and maintaining the HR master schedule. Assist Sr. Director with calendar management and with correspondence from senior management. HR Office Management: Provide HR office management of a wide variety of administrative and technical support duties in service of the HR department including maintaining calendar of activities, meetings, and various events for assigned staff and managing incoming and outgoing correspondence, time sensitive information and packages, as well as office supplies. Additional responsibilities include: Prepare and maintain all personnel files and documentation ensuring timely and accurate records; Serve as a back –up for the Benefits/HRIS Coordinator; Update and maintain organizational charts and phone directories. Process HR invoices; perform other HR special projects. HR Customer Service: Provide strong customer service, via email, phone or in person; screen and direct inquiries; answer questions from employees and the general public regarding human resources issues, rules, and regulations relating to human resources management; respond to employment verification requests and other requests for information. Talent Acquisition: Assist with new hire orientation as needed; recruiting and staffing logistics; verify employment history and process pre-employment background checks. Back-up the Manager, Talent Acquisition with staffing needs which include job postings; applications; on-boarding; and, offer letters. Key Qualifications Bachelor’s Degree and four to five years related HR experience or equivalent combination of education Strong interpersonal skills and the ability to interact with a variety of internal and external audience High-level organizational skills that reflect the ability to perform and prioritize multiple tasks Excellent attention to detail Excellent written and verbal communication skills Demonstrated ability to work as a team player as well as the ability to work independently Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) Candidate must be local or willing to relocate to the DMV area
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2022 staff video! Job Description The Human Resources Coordinator manages and supports the day-to-day administrative operations of the Human Resources Department, including the administration of human resources policies and procedures. The HR Coordinator carries out responsibilities in the following functional areas: calendar management; talent acquisition; employee engagement, relations; training; employment history; HR/Employee events logistics support and, some Human Resources Information System (HRIS). Duties & Responsibilities Sr. Director, HR Operations: Support the Sr. Director by assisting with multiple facets of the HR team, including the long term and annual planning processes, tracking and monitoring critical department project work and maintaining the HR master schedule. Assist Sr. Director with calendar management and with correspondence from senior management. HR Office Management: Provide HR office management of a wide variety of administrative and technical support duties in service of the HR department including maintaining calendar of activities, meetings, and various events for assigned staff and managing incoming and outgoing correspondence, time sensitive information and packages, as well as office supplies. Additional responsibilities include: Prepare and maintain all personnel files and documentation ensuring timely and accurate records; Serve as a back –up for the Benefits/HRIS Coordinator; Update and maintain organizational charts and phone directories. Process HR invoices; perform other HR special projects. HR Customer Service: Provide strong customer service, via email, phone or in person; screen and direct inquiries; answer questions from employees and the general public regarding human resources issues, rules, and regulations relating to human resources management; respond to employment verification requests and other requests for information. Talent Acquisition: Assist with new hire orientation as needed; recruiting and staffing logistics; verify employment history and process pre-employment background checks. Back-up the Manager, Talent Acquisition with staffing needs which include job postings; applications; on-boarding; and, offer letters. Key Qualifications Bachelor’s Degree and four to five years related HR experience or equivalent combination of education Strong interpersonal skills and the ability to interact with a variety of internal and external audience High-level organizational skills that reflect the ability to perform and prioritize multiple tasks Excellent attention to detail Excellent written and verbal communication skills Demonstrated ability to work as a team player as well as the ability to work independently Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) Candidate must be local or willing to relocate to the DMV area
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2022 staff video! Job Description The Senior Public Relations Specialist, Social Impact and Education serves as the lead publicist for the Kennedy Center’s Social Impact and Education programs. Reporting to the Director of Non-Classical Public Relations, this role works across the Center to raise the national profile of these signature programs through thoughtful, innovative storytelling; positioning those in Education and Social Impact as thought leaders at the forefront of their fields; uplifting work in local communities; and advocating for the importance of this work with journalists, influencers, and other media across the country. Among the key Social Impact programs are the Center’s long-running Millennium Stage programming, Culture Caucus, Social Practice Residencies, Cartography, and Arts Across America. Within Education, this role will advance the storytelling around institutional Education programs, including Arts Summit, VSA, School and Community Programs, Research and Evaluation, Digital Learning, and ongoing Moonshot Studio activations. This person will also work closely with the other members of the Non-Classical PR team on the season of Performances for Young Audiences. The Senior Press Representative serves as a primary contact between members of the local and national media and Kennedy Center artists and administrators. She/he must have highly effective communication skills (both verbal and written), and be able to move efficiently and resolve any conflicts in a public, dynamic, fast-paced, high-pressure atmosphere. As a member of the Kennedy Center Public Relations Office, the Senior Press Representative will assist the other press representatives for Center-wide initiatives, including major festivals, and high-profile events such as the Mark Twain Prize for American Humor and Kennedy Center Honors. She/he will also work closely with the members of her/his respective programming departments, as well as theater managers, the Box Office, development and various other Kennedy Center staff. Duties & Responsibilities Fosters and maintains local, national, and international media contacts. Formulates and executes press plans, inclusive of non-traditional media, for the Social Impact and Education programs. Liaises with colleagues in the Social Impact and Education departments, gathering information, and gaining a deep understanding of their work to craft narratives for both overarching, long-range stories and more immediate work. Uses superb writing skills to create press releases and media advisories including announcements for new programs, ongoing initiatives, special performances, and recurring/annual events. Works with colleagues across the center for the creation of self-generated storytelling that advances the impact and reach of the Kennedy Center and its work. Engages with external artists and publicists in promoting the programmatic work of both departments. Reviews print and audio advertisements and brochure copy prior to release to the public. Assists media onsite (including reviewers, photographers, videographers, and crews) during performances and events, following and enforcing the Center’s policies and coordinates with programming departments so all are aware of media presence. Assists on nationally televised productions including the Kennedy Center Honors and Mark Twain Prize for American Humor, as well as other programs as assigned. Other duties as assigned. Key Qualifications Bachelor’s degree required Three or more years of experience in public relations; performing arts background preferred. Strong communication skills (both verbal and written), knowledge of editing styles, and ability to prioritize and juggle multiple, changing priorities. Well-developed media contacts in both the Washington, D.C. metropolitan area, as well as national media contacts. Ability to cultivate new media relationships and maintain existing relationships. Demonstrated strength in traditional media approaches, as well as non-traditional media outlets. Ensure and maintain a high level of trust with important information and breaking news. Effective in working both independently and collaborating with members of the office, other departments, and the community to ensure goals are met. Personable and able to communicate and engage with high-profile individuals as well as support staff at every professional level. Ability to problem-solve while maintaining a calm, positive attitude in high-pressure, public situations. Candidate must be local or willing to relocate to the DMV area.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2022 staff video! Job Description The Senior Public Relations Specialist, Social Impact and Education serves as the lead publicist for the Kennedy Center’s Social Impact and Education programs. Reporting to the Director of Non-Classical Public Relations, this role works across the Center to raise the national profile of these signature programs through thoughtful, innovative storytelling; positioning those in Education and Social Impact as thought leaders at the forefront of their fields; uplifting work in local communities; and advocating for the importance of this work with journalists, influencers, and other media across the country. Among the key Social Impact programs are the Center’s long-running Millennium Stage programming, Culture Caucus, Social Practice Residencies, Cartography, and Arts Across America. Within Education, this role will advance the storytelling around institutional Education programs, including Arts Summit, VSA, School and Community Programs, Research and Evaluation, Digital Learning, and ongoing Moonshot Studio activations. This person will also work closely with the other members of the Non-Classical PR team on the season of Performances for Young Audiences. The Senior Press Representative serves as a primary contact between members of the local and national media and Kennedy Center artists and administrators. She/he must have highly effective communication skills (both verbal and written), and be able to move efficiently and resolve any conflicts in a public, dynamic, fast-paced, high-pressure atmosphere. As a member of the Kennedy Center Public Relations Office, the Senior Press Representative will assist the other press representatives for Center-wide initiatives, including major festivals, and high-profile events such as the Mark Twain Prize for American Humor and Kennedy Center Honors. She/he will also work closely with the members of her/his respective programming departments, as well as theater managers, the Box Office, development and various other Kennedy Center staff. Duties & Responsibilities Fosters and maintains local, national, and international media contacts. Formulates and executes press plans, inclusive of non-traditional media, for the Social Impact and Education programs. Liaises with colleagues in the Social Impact and Education departments, gathering information, and gaining a deep understanding of their work to craft narratives for both overarching, long-range stories and more immediate work. Uses superb writing skills to create press releases and media advisories including announcements for new programs, ongoing initiatives, special performances, and recurring/annual events. Works with colleagues across the center for the creation of self-generated storytelling that advances the impact and reach of the Kennedy Center and its work. Engages with external artists and publicists in promoting the programmatic work of both departments. Reviews print and audio advertisements and brochure copy prior to release to the public. Assists media onsite (including reviewers, photographers, videographers, and crews) during performances and events, following and enforcing the Center’s policies and coordinates with programming departments so all are aware of media presence. Assists on nationally televised productions including the Kennedy Center Honors and Mark Twain Prize for American Humor, as well as other programs as assigned. Other duties as assigned. Key Qualifications Bachelor’s degree required Three or more years of experience in public relations; performing arts background preferred. Strong communication skills (both verbal and written), knowledge of editing styles, and ability to prioritize and juggle multiple, changing priorities. Well-developed media contacts in both the Washington, D.C. metropolitan area, as well as national media contacts. Ability to cultivate new media relationships and maintain existing relationships. Demonstrated strength in traditional media approaches, as well as non-traditional media outlets. Ensure and maintain a high level of trust with important information and breaking news. Effective in working both independently and collaborating with members of the office, other departments, and the community to ensure goals are met. Personable and able to communicate and engage with high-profile individuals as well as support staff at every professional level. Ability to problem-solve while maintaining a calm, positive attitude in high-pressure, public situations. Candidate must be local or willing to relocate to the DMV area.