Clackamas County
Oregon City, OR, United States
Community Preservation Administrative Specialist Job ID: 106916 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE. IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE. Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This Job Posting closes at 11:59 p.m. (Pacific Time) on Tuesday, May 30, 2023. PAY AND BENEFITS Clackamas County is committed to offering a high-quality benefits package to support employees and their families. Community Preservation Administrative Specialist (Classified as an Administrative Specialist 1) Annual Pay Range: $49,239.30 - $62,190.56 Hourly Pay Range: $25.250921 - $31.892593 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County is seeking a highly motivated administrative professional to join our Housing & Community Development (HCD) Division as an Community Preservation Administrative Specialist (classified as an Administrative Specialist 1). The Housing and Community Development Division (HCD), within the Department of Health, Housing & Human Services, manages homeless services programs and programs to provide housing and economic opportunity, community improvement and rehabilitation, and affordable housing development for low and moderate income residents of Clackamas County. HCD is comprised of the Housing Authority of Clackamas County (HACC), Housing Services, and Community Preservation. The Community Preservation Administrative Specialist will provide paraprofessional administrative support to Community Preservation - Community Development programs and management; ensuring the smooth flow of services and operations, which includes tracking, scheduling client services, processing invoice and payments, ordering, filing, data entry, preparing large mailings; also develops, recommends and implements administrative and office management policies and procedures and assists with administrative tasks across the HCD division-wide operations. Successful candidates will be able to provide customer service support to clients and staff. Possess hands on experience with processing invoices, billings, travel/mileage requests, incoming mail, notices and correspondence, tracking/order supplies and other office clerical related tasks. Ability to manage and maintain organized meeting schedules, agendas and materials, and record taking of meeting minutes. Have the knowledge and experience to work within a program database to effectively create client program files and confidentially maintain client's records. Required Minimum Qualifications/ Transferrable Skills:* Per the Oregon Health Authority, ( OAR 333-091-1010 & OAR 333-019-1030 ), this position is subject to the mandatory COVID-19 vaccine requirement. Prior to the start of employment, the selected candidate must provide proof of full vaccination or have an approved medical or religious exception in place with the County as a qualification of employment. A minimum of one (1) year of related experience that would provide the required knowledge and skills to perform the responsibilities of this position. Strong organizational and project management skills with ability to prioritize tasks. Experience providing services to customers in a positive and timely manner via in person and over the phone. Experience providing independent administrative support. Effective communication, both orally and in writing, with a variety of persons with diverse backgrounds. Proficiency in Microsoft Office suite (Outlook, Word, Excel, etc.) and general office equipment. Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy . Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Bilingual fluency is preferred in English and Spanish. (Please note: Language fluency means being capable of using a language easily and accurately. Being "bilingual" means using or able to use two languages with equal fluency.) Highly organized and able to coordinate workflows. Comfort/familiarity with complex government databases, ability to recognize irregularities/problems and bring solutions to a supervisor. Critical thinking skills; the ability to work independently and triage duties throughout the day based on need. Experience responding to public inquiries and complaints. Experience interpreting relevant policies, procedures, laws, and regulations. *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Provide centralized customer service support to clients and staff, field calls from external public and direct/coordinate services specific to customer needs; screen/research clients for program eligibility; inform client/family/third party of policy and procedures of programs; send/receive applications. Process contractor/vendor invoices; process monthly internal/external billings, training/travel/mileage requests; process, timestamp, distribute incoming mail; process large mailing notices and correspondence; track/order supplies; act as a liaison to vendors to research purchase options and resolve problems; act as Technology Services contact for technology issues and supplies; submit facilities requests for building services issues; prepare and submit personnel action documents with direction from leadership. Create client program files; enter client information into program databases, maintain client records; maintain, update program databased and run reports; track and update staff certifications, memberships; assist staff to locate necessary resources for payments. Participate in the preparation of contract documents, grant applications, and bid materials and review for completeness and accuracy; track and provide administrative review of vendor/contractor performance to ensure compliance with funding regulations and timelines. Provide staff support to internal and external advisory and operating committees; coordinate meeting schedules, agendas and materials, and record minutes; research meeting topics and issues; present information at work sessions and public meetings. Compile statistical data and prepare regular reports to assist evaluation of operations and services; conduct surveys; review reporting requirements and technical materials, create processes for meeting funder requirements. REQUIRED KNOWLEDGE AND SKILLS Considerable knowledge of: Principles and procedures of office management and administration; English spelling, punctuation, grammar, and composition; arithmetic, clerical/accounting principles and processes. Thorough knowledge of: Applicable program policies and procedures and/or rules, regulations and statutes depending upon assignment of duties and responsibilities. Working knowledge of: Techniques and principles of supervision and training; fiscal monitoring and planning methods; governmental budgeting techniques and procedures; principles, procedures, and techniques of research and program administration; office equipment, including computer systems and software programs such as word processing and spreadsheets and their functions/capabilities; public relations techniques and concepts; statistical calculations. Skill to: Organize and maintain office/administrative systems and procedures; understand, interpret and apply County and department policies and procedures, and technical materials; communicate effectively, both orally and in writing; compose correspondence requiring a high degree of initiative and judgment; conduct independent research; define administrative problems and recommend and implement solutions; collect, evaluate and summarize data; prepare and present clear and concise reports; establish and maintain effective working relationships with County employees and officials, contracted service providers, other governmental agencies, citizen groups and the public; operate office equipment; train staff. WORK SCHEDULE This position works 37.5 hours during an alternate workweek of Monday through Thursday (Friday's off). Ideal working hours are 7:30 AM - 5:30 PM. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Housing and Community Development Division (HCD), within the Department of Human Services, manages programs to provide decent housing and economic opportunities, community improvement and affordable housing projects and housing rehabilitation loan programs for low and moderate income residents of the County. HCD is comprised of the Housing Authority of Clackamas County (HACC) and Community Development Division. Community Development manages housing and community improvement projects funded with federal funds that the County receives primarily through the United States Department of Housing and Urban Development (HUD). Fund sources include the Community Development Block Grant Program, HOME Investment Partnership Program, Emergency Solutions Grant, and Continuum of Care funds. Learn more about Clackamas County Community Development APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? Jimmy Henry, HR Recruiting Analyst JHenry@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106916&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-5a09a57335acc44abc784c297babf5d9
Full Time
Community Preservation Administrative Specialist Job ID: 106916 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE. IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE. Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This Job Posting closes at 11:59 p.m. (Pacific Time) on Tuesday, May 30, 2023. PAY AND BENEFITS Clackamas County is committed to offering a high-quality benefits package to support employees and their families. Community Preservation Administrative Specialist (Classified as an Administrative Specialist 1) Annual Pay Range: $49,239.30 - $62,190.56 Hourly Pay Range: $25.250921 - $31.892593 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County is seeking a highly motivated administrative professional to join our Housing & Community Development (HCD) Division as an Community Preservation Administrative Specialist (classified as an Administrative Specialist 1). The Housing and Community Development Division (HCD), within the Department of Health, Housing & Human Services, manages homeless services programs and programs to provide housing and economic opportunity, community improvement and rehabilitation, and affordable housing development for low and moderate income residents of Clackamas County. HCD is comprised of the Housing Authority of Clackamas County (HACC), Housing Services, and Community Preservation. The Community Preservation Administrative Specialist will provide paraprofessional administrative support to Community Preservation - Community Development programs and management; ensuring the smooth flow of services and operations, which includes tracking, scheduling client services, processing invoice and payments, ordering, filing, data entry, preparing large mailings; also develops, recommends and implements administrative and office management policies and procedures and assists with administrative tasks across the HCD division-wide operations. Successful candidates will be able to provide customer service support to clients and staff. Possess hands on experience with processing invoices, billings, travel/mileage requests, incoming mail, notices and correspondence, tracking/order supplies and other office clerical related tasks. Ability to manage and maintain organized meeting schedules, agendas and materials, and record taking of meeting minutes. Have the knowledge and experience to work within a program database to effectively create client program files and confidentially maintain client's records. Required Minimum Qualifications/ Transferrable Skills:* Per the Oregon Health Authority, ( OAR 333-091-1010 & OAR 333-019-1030 ), this position is subject to the mandatory COVID-19 vaccine requirement. Prior to the start of employment, the selected candidate must provide proof of full vaccination or have an approved medical or religious exception in place with the County as a qualification of employment. A minimum of one (1) year of related experience that would provide the required knowledge and skills to perform the responsibilities of this position. Strong organizational and project management skills with ability to prioritize tasks. Experience providing services to customers in a positive and timely manner via in person and over the phone. Experience providing independent administrative support. Effective communication, both orally and in writing, with a variety of persons with diverse backgrounds. Proficiency in Microsoft Office suite (Outlook, Word, Excel, etc.) and general office equipment. Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy . Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Bilingual fluency is preferred in English and Spanish. (Please note: Language fluency means being capable of using a language easily and accurately. Being "bilingual" means using or able to use two languages with equal fluency.) Highly organized and able to coordinate workflows. Comfort/familiarity with complex government databases, ability to recognize irregularities/problems and bring solutions to a supervisor. Critical thinking skills; the ability to work independently and triage duties throughout the day based on need. Experience responding to public inquiries and complaints. Experience interpreting relevant policies, procedures, laws, and regulations. *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Provide centralized customer service support to clients and staff, field calls from external public and direct/coordinate services specific to customer needs; screen/research clients for program eligibility; inform client/family/third party of policy and procedures of programs; send/receive applications. Process contractor/vendor invoices; process monthly internal/external billings, training/travel/mileage requests; process, timestamp, distribute incoming mail; process large mailing notices and correspondence; track/order supplies; act as a liaison to vendors to research purchase options and resolve problems; act as Technology Services contact for technology issues and supplies; submit facilities requests for building services issues; prepare and submit personnel action documents with direction from leadership. Create client program files; enter client information into program databases, maintain client records; maintain, update program databased and run reports; track and update staff certifications, memberships; assist staff to locate necessary resources for payments. Participate in the preparation of contract documents, grant applications, and bid materials and review for completeness and accuracy; track and provide administrative review of vendor/contractor performance to ensure compliance with funding regulations and timelines. Provide staff support to internal and external advisory and operating committees; coordinate meeting schedules, agendas and materials, and record minutes; research meeting topics and issues; present information at work sessions and public meetings. Compile statistical data and prepare regular reports to assist evaluation of operations and services; conduct surveys; review reporting requirements and technical materials, create processes for meeting funder requirements. REQUIRED KNOWLEDGE AND SKILLS Considerable knowledge of: Principles and procedures of office management and administration; English spelling, punctuation, grammar, and composition; arithmetic, clerical/accounting principles and processes. Thorough knowledge of: Applicable program policies and procedures and/or rules, regulations and statutes depending upon assignment of duties and responsibilities. Working knowledge of: Techniques and principles of supervision and training; fiscal monitoring and planning methods; governmental budgeting techniques and procedures; principles, procedures, and techniques of research and program administration; office equipment, including computer systems and software programs such as word processing and spreadsheets and their functions/capabilities; public relations techniques and concepts; statistical calculations. Skill to: Organize and maintain office/administrative systems and procedures; understand, interpret and apply County and department policies and procedures, and technical materials; communicate effectively, both orally and in writing; compose correspondence requiring a high degree of initiative and judgment; conduct independent research; define administrative problems and recommend and implement solutions; collect, evaluate and summarize data; prepare and present clear and concise reports; establish and maintain effective working relationships with County employees and officials, contracted service providers, other governmental agencies, citizen groups and the public; operate office equipment; train staff. WORK SCHEDULE This position works 37.5 hours during an alternate workweek of Monday through Thursday (Friday's off). Ideal working hours are 7:30 AM - 5:30 PM. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Housing and Community Development Division (HCD), within the Department of Human Services, manages programs to provide decent housing and economic opportunities, community improvement and affordable housing projects and housing rehabilitation loan programs for low and moderate income residents of the County. HCD is comprised of the Housing Authority of Clackamas County (HACC) and Community Development Division. Community Development manages housing and community improvement projects funded with federal funds that the County receives primarily through the United States Department of Housing and Urban Development (HUD). Fund sources include the Community Development Block Grant Program, HOME Investment Partnership Program, Emergency Solutions Grant, and Continuum of Care funds. Learn more about Clackamas County Community Development APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? Jimmy Henry, HR Recruiting Analyst JHenry@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106916&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-5a09a57335acc44abc784c297babf5d9
Yale University
New Haven, CT, USA
Senior Administrative Assistant
Job Family: Secretarial Effective Date: 4/18/2023 81112BR * Job Summary: Provides administrative support and oversight to department.
Position Focus: Reporting directly to the Associate Director of Finance and Administration, the Senior Administrative Assistant (SAA) provides support for both the Director and Associate Director of The Yale Institute for Biospheric Studies, the Director & Assistant Director of Finance & Administration, Financial Assistant and Associate Communications Officer. This position manages administrative support, events, travel arrangements, summer undergraduate housing, and will also take part in other projects and new initiatives in the institute. Working collaboratively as part of a team, the SAA works with colleagues in and across the Institute, other University departments, students, faculty, and external advisory board members. The SAA handles confidential information, balances ongoing workflow with time-sensitive and emergent situations, and triages escalation.
Note: Non-standard workweek with occasional evening hours and occasional weekend hours required.
* A cover letter and resume must be included with application in order to be considered.
Principal Responsibilities:
1.Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.
2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements.
3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work.
4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports.
5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail.
6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material.
7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Education and Experience:
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an associate degree; or little or no work experience and a bachelor’s degree in a related field; or an equivalent combination of experience and education.
Skills & Abilities:
1. Must have event planning experience. 2. Proven ability to be a resourceful and an independent problem solver. Ability to react quickly and have composure under pressure. Demonstrated commitment to a high level of customer service. 3. Strong organizational skills with the demonstrated ability to prioritize work, recognize and set urgent priorities, take necessary steps to resolve expeditiously and efficiently and timely escalation as needed. 4. Excellent written and oral communication skills and strong attention to detail. Excellent computer skills including Excel, Microsoft Office, and Teams. Strong experience using Social Tables a plus. 5. Strong interpersonal skills, including the ability to interact well with students, international trainees and visitors, faculty, and staff. Ability to function effectively as a team member and work with a wide variety of constituents.
Required Licenses or Certifications: Must possess a valid driver’s license
Physical Requirements: Ability to lift 40 lbs. or more
If interested, please apply: https://apptrkr.com/4193783
Full Time
Senior Administrative Assistant
Job Family: Secretarial Effective Date: 4/18/2023 81112BR * Job Summary: Provides administrative support and oversight to department.
Position Focus: Reporting directly to the Associate Director of Finance and Administration, the Senior Administrative Assistant (SAA) provides support for both the Director and Associate Director of The Yale Institute for Biospheric Studies, the Director & Assistant Director of Finance & Administration, Financial Assistant and Associate Communications Officer. This position manages administrative support, events, travel arrangements, summer undergraduate housing, and will also take part in other projects and new initiatives in the institute. Working collaboratively as part of a team, the SAA works with colleagues in and across the Institute, other University departments, students, faculty, and external advisory board members. The SAA handles confidential information, balances ongoing workflow with time-sensitive and emergent situations, and triages escalation.
Note: Non-standard workweek with occasional evening hours and occasional weekend hours required.
* A cover letter and resume must be included with application in order to be considered.
Principal Responsibilities:
1.Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.
2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements.
3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work.
4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports.
5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail.
6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material.
7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Education and Experience:
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an associate degree; or little or no work experience and a bachelor’s degree in a related field; or an equivalent combination of experience and education.
Skills & Abilities:
1. Must have event planning experience. 2. Proven ability to be a resourceful and an independent problem solver. Ability to react quickly and have composure under pressure. Demonstrated commitment to a high level of customer service. 3. Strong organizational skills with the demonstrated ability to prioritize work, recognize and set urgent priorities, take necessary steps to resolve expeditiously and efficiently and timely escalation as needed. 4. Excellent written and oral communication skills and strong attention to detail. Excellent computer skills including Excel, Microsoft Office, and Teams. Strong experience using Social Tables a plus. 5. Strong interpersonal skills, including the ability to interact well with students, international trainees and visitors, faculty, and staff. Ability to function effectively as a team member and work with a wide variety of constituents.
Required Licenses or Certifications: Must possess a valid driver’s license
Physical Requirements: Ability to lift 40 lbs. or more
If interested, please apply: https://apptrkr.com/4193783
Federal Deposit Insurance Corporation (FDIC)
Washington, D.C., USA
Summary
This position is located in the Chief Information Officer Organization (CIOO), Office of the Chief Information Security Officer (OCISO) of the FDIC and directly supports developing, analyzing, and implementing IT and cybersecurity projects, planning, policy, management, and governance.
Additional selections may be made from this vacancy announcement to fill identical vacancies that occur subsequent to this announcement.
Learn more about this agency Help
This job is open to
The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
All United States Citizens. This is a Direct-Hire Public Notice. Please see "Additional Information" for available telework options..
Help
Duties
Exercises discretion and independent judgment as a FDIC IT program manager and a technical expert that provides guidance regarding the facilitation, development, and technical evaluation of the FDIC IT and cybersecurity programs and initiatives, including modern approaches (e.g., Continuous Diagnostics & Mitigation (CDM), Identity, Credential and Access Management (ICAM), & Zero Trust), policies, procedures, or supporting documentation for identifying new/emerging information technology and the ever evolving threat landscape.
Independently identifies and develops comprehensive Corporate IT and cyber security policies and procedures to execute the effective management of current and/or emerging technologies, including CDM, ICAM and Zero Trust covering on premise, cloud computing and hybrid environments.
Serves as a subject matter and technical expert regarding the development, direction, and ongoing update of the FDIC technology and information security design and delivery and compliance with cybersecurity strategies, programs, and plans that lay the foundation for building the future IT environment and ensures efforts are coordinated with FDIC's business plans.
Develops strategies, utilizing various analytical techniques, to achieve Corporate and FDIC business goals. Communicates complex functional and technical requirements, issues, and problems to both technical and non-technical personnel; manages briefings to senior executive management on assigned functional areas and issues that are complex or controversial.
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Requirements
Conditions of Employment
Registration with the Selective Service.
U.S. Citizenship is required.
Employment Conditions.
Completion of Financial Disclosure may be required.
Background Investigation (BI) required.
Qualifications
Qualifying experience may be obtained in the private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic, religious/spiritual; community; student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Additional qualifications information can be found here .
You must have Information Technology (IT)-related experience which demonstrates proficiency in each of the following competencies:
Attention to Detail - Is thorough when performing work and conscientious about attending to detail.
Customer Service - Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
Oral Communication - Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.
Problem Solving - Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
To qualify, applicants must have completed at least one year of specialized experience equivalent to at least the CG-14 grade level or above in the Federal service. Specialized experience is defined as experience managing information security initiatives or programs; define road maps, strategies, maturity and governance models based on the interpretation of cybersecurity mandates, policies and requirements; testing and evaluating internal controls for an IT organization for compliance with regulatory and statutory requirements.
All applicants eligible for ICTAP will be considered.
Full Time
Summary
This position is located in the Chief Information Officer Organization (CIOO), Office of the Chief Information Security Officer (OCISO) of the FDIC and directly supports developing, analyzing, and implementing IT and cybersecurity projects, planning, policy, management, and governance.
Additional selections may be made from this vacancy announcement to fill identical vacancies that occur subsequent to this announcement.
Learn more about this agency Help
This job is open to
The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
All United States Citizens. This is a Direct-Hire Public Notice. Please see "Additional Information" for available telework options..
Help
Duties
Exercises discretion and independent judgment as a FDIC IT program manager and a technical expert that provides guidance regarding the facilitation, development, and technical evaluation of the FDIC IT and cybersecurity programs and initiatives, including modern approaches (e.g., Continuous Diagnostics & Mitigation (CDM), Identity, Credential and Access Management (ICAM), & Zero Trust), policies, procedures, or supporting documentation for identifying new/emerging information technology and the ever evolving threat landscape.
Independently identifies and develops comprehensive Corporate IT and cyber security policies and procedures to execute the effective management of current and/or emerging technologies, including CDM, ICAM and Zero Trust covering on premise, cloud computing and hybrid environments.
Serves as a subject matter and technical expert regarding the development, direction, and ongoing update of the FDIC technology and information security design and delivery and compliance with cybersecurity strategies, programs, and plans that lay the foundation for building the future IT environment and ensures efforts are coordinated with FDIC's business plans.
Develops strategies, utilizing various analytical techniques, to achieve Corporate and FDIC business goals. Communicates complex functional and technical requirements, issues, and problems to both technical and non-technical personnel; manages briefings to senior executive management on assigned functional areas and issues that are complex or controversial.
Help
Requirements
Conditions of Employment
Registration with the Selective Service.
U.S. Citizenship is required.
Employment Conditions.
Completion of Financial Disclosure may be required.
Background Investigation (BI) required.
Qualifications
Qualifying experience may be obtained in the private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic, religious/spiritual; community; student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Additional qualifications information can be found here .
You must have Information Technology (IT)-related experience which demonstrates proficiency in each of the following competencies:
Attention to Detail - Is thorough when performing work and conscientious about attending to detail.
Customer Service - Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
Oral Communication - Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.
Problem Solving - Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
To qualify, applicants must have completed at least one year of specialized experience equivalent to at least the CG-14 grade level or above in the Federal service. Specialized experience is defined as experience managing information security initiatives or programs; define road maps, strategies, maturity and governance models based on the interpretation of cybersecurity mandates, policies and requirements; testing and evaluating internal controls for an IT organization for compliance with regulatory and statutory requirements.
All applicants eligible for ICTAP will be considered.
Naropa University
Boulder, CO, USA
Executive Director for Risk Management and People Services
Job Summary The Executive Director for Risk Management and People Services is responsible for working closely with institutional leaders, including the Board of Trustees, the President, Vice Presidents, Deans, Chairs and department heads, to assess and mitigate risks and to ensure compliance with regulatory and contractual obligations impacting the university. This position works closely with the President and external university counsel on a variety of projects and assists in providing internal management of an institutional response to legal matters. The Department of People Services (commonly called “Human Resources”) also reports to this position (approximately 7 staff members). The Executive Director for Risk Management and People Services has broad leadership responsibilities and serves as a member of the President’s Cabinet, called the Executive Leadership Committee (ELC) and supports the Board of Trustees as needed. As a member of the President's Cabinet, they contribute to strategic decision-making and align institutional practices with restorative justice, risk management, and Diversity Equity and Inclusion (DEI) best practices, promoting an inclusive and accountable university community.
Job Duties & Responsibilities
Risk Management
•Oversee the creation and revision of university administrative policies and procedures in conjunction with institutional stakeholders, responsible for the overall development and implementation of effective university policies. •Assures that all university policies and procedures directly align and conform to local, state, and federal laws and regulations (including but not limited to Title IX, Americans with Disabilities Act, US Department of Education and Colorado State Division of Higher Education rules) and that university policies are not contradictory nor in conflict. •Establish open lines of communication and collaboration with administrative departments to improve policies, procedures, and departmental operating procedures. Takes a collaborative approach, encouraging dialogue, active listening, and shared decision-making, fostering a sense of ownership and buy-in from all stakeholders. •Provide support to faculty in the interpretation of academic policies and procedures, ensuring that their input is valued and considered. •Identify areas of risk and gaps between practice and policy/regulations and collaborate with stakeholders to implement corrective measures. Takes a proactive approach to addressing potential harm and works with stakeholders to oversee and implement corrections and revisions. •Assist staff and faculty in identifying conflicting policies and procedures and revise accordingly. •Oversee implementation of annual insurance renewals support the risk management plans and briefs Finance & Sustainability Committee of the Board of Trustees at least once a year at Fall or Winter meeting Oversee implementation of risk management plans. •Serve on the Threat Assessment Team. •Work with President, Vice Presidents and legal counsel to manage liability and risk exposures for the University. •Monitor and coordinate compliance federal and state laws and risk management activities throughout the institution to ensure complete and consistent compliance. •Identify areas of compliance vulnerability and risk; escalate information to appropriate personnel. Collaborate with university departments and personnel to address and resolve compliance issues. Track and report on status of open compliance matters. •Serves as Board Secretary •Lead employee retention efforts. Focus on building strong relationships, fostering a sense of belonging, and addressing any conflicts or challenges in a collaborative and restorative manner. •Prepare annual compensation and benefits plan for ELC and Finance Committee Fall meeting review and approval •Support the implementation of an effective employee performance evaluation program (Employee Development Path) that is fair, transparent, and promotes growth and development. •Provide regular updates, as directed and requested, to the President, the Board of Trustees as needed, and senior leadership to inform of the status and progress of compliance efforts. Inform the President, or designee of risks that arise from lack of compliance and track progress in response to open compliance matters.
People Services and Campus Partnerships
•Oversee the People Services staff, integrating restorative and DEI practices into their work which includes providing ongoing training, consultation, and technical assistance on protected class federal and state antidiscrimination laws, regulations, and requirements for students and employees. •Consult with Student Success staff to develop and disseminate educational materials, including web-based resources that inform the campus community about protected class federal and state antidiscrimination rights, responsibilities, and resources. •Ensure that the department provides necessary trainings to mitigate risk. •Collaborate with respective Vice Presidents on performance issues within their teams, approaching these conversations with open dialogue, active listening, and seeking mutually beneficial resolutions that uphold individual dignity and contribute to a positive work culture. •Ensure that the yearly performance evaluation process, conducted in the spring of each year. •Consult with Academic Affairs on issues related to faulty contracts. •Along with the Dean of Students, work with Accessibility Resources staff as needed to ensure compliance with ADA, Section 504, and all other federal, state and local laws related to access and accommodation for people with disabilities. •Maintain knowledge of current state and federal laws and regulations and trends in the field of education related to harassment and other discriminatory practices that violate Title IX and ensure that university policy maintains compliant. Along with the Dean of Students, ensure Title IX policy and procedure remains current and in line with Department of Education regulations.
University Leadership
•Serve as a member of the Executive Leadership Committee (ELC) •Assist members of the Board of Trustees as needed regarding creation and implementation of Board policies and procedures.
What Naropa Requires…
•A Master’s Degree or a Juris Doctor degree •Five (5) or more years’ experience in higher education. Such as experience with Title IX, Disabilities Services, and/or development and implementation of codes of conduct •Ability to create and maintain a positive team environment and behave professionally with everyone encountered in the course and scope of the job duties. •Knowledge of current state and federal law and regulations, institution-specific policies, practices and procedures, identified best practices and trends in the field of education related to harassment and other discriminatory practices that violate protected class federal and state antidiscrimination laws. •Experience managing civil rights grievances to a prompt, effective and equitable remedy. •Experience with sexual violence and anti-discrimination prevention efforts. •Ability to maintain confidentiality and communicate with discretion. •Excellent interpersonal, oral, and written communication skills, including strong professional writing, documentation, and presentation skills. •Ability to build relationships and balance the multiple, varying and even conflicting interests of diverse stakeholders around a politically charged subject matter. •All job candidates must hold a commitment to co-create a diverse and inclusive community and actively participate in related JEDI (Justice, Equity, Diversity & Inclusion) professional development regarding the dynamics of privilege and oppression and the impact these have in the workplace. •All job candidates must demonstrate their level of understanding of the dynamics of privilege and oppression, and the impact these have on equity, access, and opportunity. •All job candidates must demonstrate an appropriate level of understanding of and appreciation for the values of Naropa University and the capacity to demonstrate an integration and embodiment of these values as evidenced in work, communication, collaboration styles, and other general workplace behaviors.
Applications: Application review continues until position is filled. Qualified candidates should apply online and include a letter of interest and resume.
Physical Requirements & Environmental Conditions: During regular daily activities, employee must be able to do the following with or without reasonable accommodation: lift up to 15 pounds, stand, walk, sit, handle/finger, and interruptions/distractions.
Naropa recognizes the following holidays throughout the year:
-Martin Luther King, Jr. Day -Memorial Day -Juneteenth -Independence Day -Labor Day -Fall Break, 4th Thursday and Friday in November -Winter Break, the last two weeks in December encompassing the Christmas holiday as well as New Year’s
Naropa’s health and welfare benefits include the following: medical, dental, vision, FSA, HSA, employer-paid short-term and long-term disability, employer-paid life insurance and accidental death and dismemberment, an employer-sponsored pre-tax retirement savings plan, which includes up to 2.5% employer matching, and a variety of voluntary, employee-paid supplemental insurance plans. A comprehensive benefits package is available to full-time employees who work a minimum of 30 hours each week. Employees who work 20 – 29 hours each week are eligible for only the employer-paid short-term & long-term disability, employer-paid life insurance & accidental death and dismemberment, and the retirement plan, which includes up to 2.5% employer matching.
Employees who work fewer than 20 hours per week are eligible to participate in Naropa’s retirement plan only, which includes up to 2.5% employer matching.
All regular full-time and part-time faculty and staff, including student workers, accrue sick leave benefits. Full-time and part-time staff positions accrue vacation and personal time. All leave accrual rates vary based on the position, hours worked, and years of service.
The University recognizes the importance of including its employees in its organizational mission and values and welcomes employees into the classroom to “touch the magic.” Specifically, regular employees are provided generous tuition remission opportunities for themselves and their family members.
Naropa University participates in the Council of Independent Colleges Tuition Exchange Program (CIC-TEP). CIC-TEP is a network of CIC colleges and universities willing to accept, tuition-free, students from families of full-time employees of other CIC participating institutions (full-time as designated by the employer/institution). Additional information can be found here: https://www.cic.edu/member-services/tuition-exchange-program. Naropa University’s commitment to diversity aligns with its highest aspirations to apply contemplative inquiry and education to explore and embody the human qualities that facilitate collaboration to create a common humanity and a just society. Individuals who have experience with and a commitment to inclusive communities are encouraged to apply. EOE
Title IX is a federal civil rights law that prohibits gender discrimination, sexual harassment, sexual and relationship violence. This law applies to all students, faculty, and staff.
For more information, and to apply, visit: https://apptrkr.com/4239755
Full Time
Executive Director for Risk Management and People Services
Job Summary The Executive Director for Risk Management and People Services is responsible for working closely with institutional leaders, including the Board of Trustees, the President, Vice Presidents, Deans, Chairs and department heads, to assess and mitigate risks and to ensure compliance with regulatory and contractual obligations impacting the university. This position works closely with the President and external university counsel on a variety of projects and assists in providing internal management of an institutional response to legal matters. The Department of People Services (commonly called “Human Resources”) also reports to this position (approximately 7 staff members). The Executive Director for Risk Management and People Services has broad leadership responsibilities and serves as a member of the President’s Cabinet, called the Executive Leadership Committee (ELC) and supports the Board of Trustees as needed. As a member of the President's Cabinet, they contribute to strategic decision-making and align institutional practices with restorative justice, risk management, and Diversity Equity and Inclusion (DEI) best practices, promoting an inclusive and accountable university community.
Job Duties & Responsibilities
Risk Management
•Oversee the creation and revision of university administrative policies and procedures in conjunction with institutional stakeholders, responsible for the overall development and implementation of effective university policies. •Assures that all university policies and procedures directly align and conform to local, state, and federal laws and regulations (including but not limited to Title IX, Americans with Disabilities Act, US Department of Education and Colorado State Division of Higher Education rules) and that university policies are not contradictory nor in conflict. •Establish open lines of communication and collaboration with administrative departments to improve policies, procedures, and departmental operating procedures. Takes a collaborative approach, encouraging dialogue, active listening, and shared decision-making, fostering a sense of ownership and buy-in from all stakeholders. •Provide support to faculty in the interpretation of academic policies and procedures, ensuring that their input is valued and considered. •Identify areas of risk and gaps between practice and policy/regulations and collaborate with stakeholders to implement corrective measures. Takes a proactive approach to addressing potential harm and works with stakeholders to oversee and implement corrections and revisions. •Assist staff and faculty in identifying conflicting policies and procedures and revise accordingly. •Oversee implementation of annual insurance renewals support the risk management plans and briefs Finance & Sustainability Committee of the Board of Trustees at least once a year at Fall or Winter meeting Oversee implementation of risk management plans. •Serve on the Threat Assessment Team. •Work with President, Vice Presidents and legal counsel to manage liability and risk exposures for the University. •Monitor and coordinate compliance federal and state laws and risk management activities throughout the institution to ensure complete and consistent compliance. •Identify areas of compliance vulnerability and risk; escalate information to appropriate personnel. Collaborate with university departments and personnel to address and resolve compliance issues. Track and report on status of open compliance matters. •Serves as Board Secretary •Lead employee retention efforts. Focus on building strong relationships, fostering a sense of belonging, and addressing any conflicts or challenges in a collaborative and restorative manner. •Prepare annual compensation and benefits plan for ELC and Finance Committee Fall meeting review and approval •Support the implementation of an effective employee performance evaluation program (Employee Development Path) that is fair, transparent, and promotes growth and development. •Provide regular updates, as directed and requested, to the President, the Board of Trustees as needed, and senior leadership to inform of the status and progress of compliance efforts. Inform the President, or designee of risks that arise from lack of compliance and track progress in response to open compliance matters.
People Services and Campus Partnerships
•Oversee the People Services staff, integrating restorative and DEI practices into their work which includes providing ongoing training, consultation, and technical assistance on protected class federal and state antidiscrimination laws, regulations, and requirements for students and employees. •Consult with Student Success staff to develop and disseminate educational materials, including web-based resources that inform the campus community about protected class federal and state antidiscrimination rights, responsibilities, and resources. •Ensure that the department provides necessary trainings to mitigate risk. •Collaborate with respective Vice Presidents on performance issues within their teams, approaching these conversations with open dialogue, active listening, and seeking mutually beneficial resolutions that uphold individual dignity and contribute to a positive work culture. •Ensure that the yearly performance evaluation process, conducted in the spring of each year. •Consult with Academic Affairs on issues related to faulty contracts. •Along with the Dean of Students, work with Accessibility Resources staff as needed to ensure compliance with ADA, Section 504, and all other federal, state and local laws related to access and accommodation for people with disabilities. •Maintain knowledge of current state and federal laws and regulations and trends in the field of education related to harassment and other discriminatory practices that violate Title IX and ensure that university policy maintains compliant. Along with the Dean of Students, ensure Title IX policy and procedure remains current and in line with Department of Education regulations.
University Leadership
•Serve as a member of the Executive Leadership Committee (ELC) •Assist members of the Board of Trustees as needed regarding creation and implementation of Board policies and procedures.
What Naropa Requires…
•A Master’s Degree or a Juris Doctor degree •Five (5) or more years’ experience in higher education. Such as experience with Title IX, Disabilities Services, and/or development and implementation of codes of conduct •Ability to create and maintain a positive team environment and behave professionally with everyone encountered in the course and scope of the job duties. •Knowledge of current state and federal law and regulations, institution-specific policies, practices and procedures, identified best practices and trends in the field of education related to harassment and other discriminatory practices that violate protected class federal and state antidiscrimination laws. •Experience managing civil rights grievances to a prompt, effective and equitable remedy. •Experience with sexual violence and anti-discrimination prevention efforts. •Ability to maintain confidentiality and communicate with discretion. •Excellent interpersonal, oral, and written communication skills, including strong professional writing, documentation, and presentation skills. •Ability to build relationships and balance the multiple, varying and even conflicting interests of diverse stakeholders around a politically charged subject matter. •All job candidates must hold a commitment to co-create a diverse and inclusive community and actively participate in related JEDI (Justice, Equity, Diversity & Inclusion) professional development regarding the dynamics of privilege and oppression and the impact these have in the workplace. •All job candidates must demonstrate their level of understanding of the dynamics of privilege and oppression, and the impact these have on equity, access, and opportunity. •All job candidates must demonstrate an appropriate level of understanding of and appreciation for the values of Naropa University and the capacity to demonstrate an integration and embodiment of these values as evidenced in work, communication, collaboration styles, and other general workplace behaviors.
Applications: Application review continues until position is filled. Qualified candidates should apply online and include a letter of interest and resume.
Physical Requirements & Environmental Conditions: During regular daily activities, employee must be able to do the following with or without reasonable accommodation: lift up to 15 pounds, stand, walk, sit, handle/finger, and interruptions/distractions.
Naropa recognizes the following holidays throughout the year:
-Martin Luther King, Jr. Day -Memorial Day -Juneteenth -Independence Day -Labor Day -Fall Break, 4th Thursday and Friday in November -Winter Break, the last two weeks in December encompassing the Christmas holiday as well as New Year’s
Naropa’s health and welfare benefits include the following: medical, dental, vision, FSA, HSA, employer-paid short-term and long-term disability, employer-paid life insurance and accidental death and dismemberment, an employer-sponsored pre-tax retirement savings plan, which includes up to 2.5% employer matching, and a variety of voluntary, employee-paid supplemental insurance plans. A comprehensive benefits package is available to full-time employees who work a minimum of 30 hours each week. Employees who work 20 – 29 hours each week are eligible for only the employer-paid short-term & long-term disability, employer-paid life insurance & accidental death and dismemberment, and the retirement plan, which includes up to 2.5% employer matching.
Employees who work fewer than 20 hours per week are eligible to participate in Naropa’s retirement plan only, which includes up to 2.5% employer matching.
All regular full-time and part-time faculty and staff, including student workers, accrue sick leave benefits. Full-time and part-time staff positions accrue vacation and personal time. All leave accrual rates vary based on the position, hours worked, and years of service.
The University recognizes the importance of including its employees in its organizational mission and values and welcomes employees into the classroom to “touch the magic.” Specifically, regular employees are provided generous tuition remission opportunities for themselves and their family members.
Naropa University participates in the Council of Independent Colleges Tuition Exchange Program (CIC-TEP). CIC-TEP is a network of CIC colleges and universities willing to accept, tuition-free, students from families of full-time employees of other CIC participating institutions (full-time as designated by the employer/institution). Additional information can be found here: https://www.cic.edu/member-services/tuition-exchange-program. Naropa University’s commitment to diversity aligns with its highest aspirations to apply contemplative inquiry and education to explore and embody the human qualities that facilitate collaboration to create a common humanity and a just society. Individuals who have experience with and a commitment to inclusive communities are encouraged to apply. EOE
Title IX is a federal civil rights law that prohibits gender discrimination, sexual harassment, sexual and relationship violence. This law applies to all students, faculty, and staff.
For more information, and to apply, visit: https://apptrkr.com/4239755