Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Associate degree and five (5) years of responsibility as related to trunk ed radio system planning, development, implementation, and operation; or an equivalent combination of education, training, and/or experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of pre-employment drug screen and successful completion of all applicable background checks pre-hire and ongoing are required. Acceptable experience: Seven (7) years of progressive management experience which includes five (5) years of responsibility as related to trunk ed radio system planning, development, implementation, and operation. Position Summary This is responsible management, professional, technical, and administrative work managing all aspects of the Alachua County Intergovernmental Radio Communications System in the Fire Rescue Department. An employee assigned to this classification will be responsible for t he radio system that provides integrated radio communications for most public safety agencies throughout Alachua County, including several municipalities with in the County. The system also provides radio communications for many of the Administrative Departments within the County and Constitutional Officers, as well as other State and Federal Agencies. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Directs and manages the 800 MHz Intergovernmental Radio Communications System. Serves as the primary point of contact for the system to include any public safety paging system equipment and services. Performs a variety of tasks necessary to ensure the 24/7 operations of the system which may include through various means the locating, diagnosing, and correction of malfunctions occurring in radio base stations, repeaters, microwaves, etc., necessary in operating the system. Prepares scope of work, requests for proposal, etc., for the purchase of radio system equipment, maintenance and repair of equipment and for other services required to provide reliable radio services. Prepares contract review documentation and supervises the day-to-day execution of these contracts. Protects the County from risk through knowledge of ethical, legal, financial, technical, and operational aspects of contracts and contract management to ensure expected County benefits and financial returns, supplier responsiveness to county needs, timely delivery of quality services and products, and tracking of maintenance and other obligations. Remains abreast of evolving communications system technologies. Maintains adequate supplies of user equipment and accessories to include but not limited to microphones, antennae, batteries, and carrying cases. Develops short and long term plans and strategies for communications requirements for Alachua County, which includes preparations of annual operating and capital improvement budget, the preparation of contractual documents and, through the purchasing process, evaluates proposals which lead to the award of contracts. Develops plans and strategies for maintenance and upgrades of the 800MHz radio system potentially involving a number of phases and interrelated contracts spanning several years. May administer the application of any funding mechanisms applicable to the 800MHz radio system. Reviews all purchases of radio equipment by county administrative departments. Coordinates with all users the purchasing of equipment to ensure compatibility and effectiveness. Occasionally installs, programs, and performs maintenance and repair of radio equipment components that support the countywide radio system. Schedules radio system support needs with local, regional, state, and national service providers as needed. Maintains Federal Communications Commission (FCC) licenses; c oordinates as needed, with the Federal Aviation Administration (FAA) and FCC. Works closely with all radio system clients within the County and municipalities such as but not limited to Sheriff’s Office, Gainesville Police, Gainesville Fire Rescue, Alachua County Fire Rescue, Animal Services, municipal and county public works, and GRU. Manages County owned and leased tower sites. Develops emergency action procedures to ensure the availability of radio communications. Prepares, maintains, and makes available to all subscribers, users, and clients standing operating procedures (SOP’s). Prepares and submits grant requests for emergency radio equipment to support the system or for disaster preparedness. Coordinates user group committee assigned for the purpose of 800MHz system management, scheduling and conducting meetings and ensuring stakeholder participation. Drives a County and/or personal vehicle to perform duties as required. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS, AND ABILITIES Working knowledge of radio systems including conventional, trunked, simulcast, and microwave. The principles of analog and digital electronics and microprocessor technology, as they apply to radio communications systems. Working knowledge of radio communications industry standards, trends in technology, technical specifications and practices and familiarity with radio site management . Knowledge of local, state, and federal rules, regulations, and standards pertaining to radio communications installation and operation, licensing and construction of radio sites and towers. Knowledge of the ethical, legal, financial, technical, and operational aspects of contracts and contract management in order to protect the County from risk in order to ensure expected County benefits and financial returns, supplier responsiveness to county needs, timely delivery of quality services and products, and tracking of maintenance and other obligations. Knowledge of County geography. Strong computer skills using applicable software related to communications engineering and technical system programming. Ability to communicate effectively orally and in writing. Ability to keep records and prepare reports. Ability to establish and maintain effective working relationships with County employees, citizens, and outside agencies. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to talk or hear. The employee is occasionally required to stand, walk and sit; stoop, kneel or crouch; use hands to finger, handle or feel, reach with hands and arms, and smell. The employee must frequently lift and/or move up to 10 pounds; occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include color vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to outdoor weather conditions. The employee occasionally works near moving mechanical parts and is occasionally exposed to wet, humid conditions (non-weather); fumes or airborne particles; toxic or caustic chemicals; extreme cold and heat (non-weather); risk of electrical shock and vibration. The noise level in the work environment is usually loud. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Associate degree and five (5) years of responsibility as related to trunk ed radio system planning, development, implementation, and operation; or an equivalent combination of education, training, and/or experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of pre-employment drug screen and successful completion of all applicable background checks pre-hire and ongoing are required. Acceptable experience: Seven (7) years of progressive management experience which includes five (5) years of responsibility as related to trunk ed radio system planning, development, implementation, and operation. Position Summary This is responsible management, professional, technical, and administrative work managing all aspects of the Alachua County Intergovernmental Radio Communications System in the Fire Rescue Department. An employee assigned to this classification will be responsible for t he radio system that provides integrated radio communications for most public safety agencies throughout Alachua County, including several municipalities with in the County. The system also provides radio communications for many of the Administrative Departments within the County and Constitutional Officers, as well as other State and Federal Agencies. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Directs and manages the 800 MHz Intergovernmental Radio Communications System. Serves as the primary point of contact for the system to include any public safety paging system equipment and services. Performs a variety of tasks necessary to ensure the 24/7 operations of the system which may include through various means the locating, diagnosing, and correction of malfunctions occurring in radio base stations, repeaters, microwaves, etc., necessary in operating the system. Prepares scope of work, requests for proposal, etc., for the purchase of radio system equipment, maintenance and repair of equipment and for other services required to provide reliable radio services. Prepares contract review documentation and supervises the day-to-day execution of these contracts. Protects the County from risk through knowledge of ethical, legal, financial, technical, and operational aspects of contracts and contract management to ensure expected County benefits and financial returns, supplier responsiveness to county needs, timely delivery of quality services and products, and tracking of maintenance and other obligations. Remains abreast of evolving communications system technologies. Maintains adequate supplies of user equipment and accessories to include but not limited to microphones, antennae, batteries, and carrying cases. Develops short and long term plans and strategies for communications requirements for Alachua County, which includes preparations of annual operating and capital improvement budget, the preparation of contractual documents and, through the purchasing process, evaluates proposals which lead to the award of contracts. Develops plans and strategies for maintenance and upgrades of the 800MHz radio system potentially involving a number of phases and interrelated contracts spanning several years. May administer the application of any funding mechanisms applicable to the 800MHz radio system. Reviews all purchases of radio equipment by county administrative departments. Coordinates with all users the purchasing of equipment to ensure compatibility and effectiveness. Occasionally installs, programs, and performs maintenance and repair of radio equipment components that support the countywide radio system. Schedules radio system support needs with local, regional, state, and national service providers as needed. Maintains Federal Communications Commission (FCC) licenses; c oordinates as needed, with the Federal Aviation Administration (FAA) and FCC. Works closely with all radio system clients within the County and municipalities such as but not limited to Sheriff’s Office, Gainesville Police, Gainesville Fire Rescue, Alachua County Fire Rescue, Animal Services, municipal and county public works, and GRU. Manages County owned and leased tower sites. Develops emergency action procedures to ensure the availability of radio communications. Prepares, maintains, and makes available to all subscribers, users, and clients standing operating procedures (SOP’s). Prepares and submits grant requests for emergency radio equipment to support the system or for disaster preparedness. Coordinates user group committee assigned for the purpose of 800MHz system management, scheduling and conducting meetings and ensuring stakeholder participation. Drives a County and/or personal vehicle to perform duties as required. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS, AND ABILITIES Working knowledge of radio systems including conventional, trunked, simulcast, and microwave. The principles of analog and digital electronics and microprocessor technology, as they apply to radio communications systems. Working knowledge of radio communications industry standards, trends in technology, technical specifications and practices and familiarity with radio site management . Knowledge of local, state, and federal rules, regulations, and standards pertaining to radio communications installation and operation, licensing and construction of radio sites and towers. Knowledge of the ethical, legal, financial, technical, and operational aspects of contracts and contract management in order to protect the County from risk in order to ensure expected County benefits and financial returns, supplier responsiveness to county needs, timely delivery of quality services and products, and tracking of maintenance and other obligations. Knowledge of County geography. Strong computer skills using applicable software related to communications engineering and technical system programming. Ability to communicate effectively orally and in writing. Ability to keep records and prepare reports. Ability to establish and maintain effective working relationships with County employees, citizens, and outside agencies. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to talk or hear. The employee is occasionally required to stand, walk and sit; stoop, kneel or crouch; use hands to finger, handle or feel, reach with hands and arms, and smell. The employee must frequently lift and/or move up to 10 pounds; occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include color vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to outdoor weather conditions. The employee occasionally works near moving mechanical parts and is occasionally exposed to wet, humid conditions (non-weather); fumes or airborne particles; toxic or caustic chemicals; extreme cold and heat (non-weather); risk of electrical shock and vibration. The noise level in the work environment is usually loud. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Bachelor's degree in forestry, arboriculture, natural resource conservation or plant sciences such as botany or horticulture or a related field, and three years' experience in tree protection and management, or any equivalent combination of education and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. Must possess International Society of Arboriculture (ISA) Arborist Certification, with Tree Risk Assessment Qualification. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of all applicable background checks pre-hire and ongoing are required. Pending BoCC Board Approval Position Summary This is highly responsible professional and technical work in the implementation and maintenance of the tree protection and landscaping ordinances for Alachua County. An employee assigned to this classification plans, organizes, manages, and directs the functions associated with the protection of trees and implementation of good forestry and landscaping practices. Responsible for proper implementation of and compliance with the tree protection ordinance and landscaping ordinance of Alachua County. In addition, the employee conducts difficult and complex research; prepares reports, assists senior professional staff in conceptualizing, formulating, and implementing the County's tree protection policies in the Comprehensive Plan, land development regulations, and other departmental policies and procedures. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observations of results obtained. Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Coordinates and conducts extensive background research, surveys, and interviews and prepares reports on such areas as Arboricultural best management practices, Urban Forestry, and climate change resiliency, the environment, land us, public facilities, and infrastructure systems, planning law, urban design, social issues, and other planning concerns related to tree protection and urban forestry. Ensures proper implementation of the tree protection ordinance for the protection of trees and the landscaping ordinance for implementation of good forestry and landscaping practices through the development plan review process. Investigates public complaints and advises general public on care and maintenance of trees. Performs difficult and complex tree protection assessments as well as detailed development plan analysis which culminate in comprehensive reports and presentations, as required. Reviews and comments on development plans for compliance with County policy for adequate tree protection and tree canopy preservation. In addition, reviews include landscape plan analysis for compliance with County Comprehensive Plan and Unified Land Development Code. Makes presentations to other members of the department, administration, and to elected and appointed officials and citizens dealing with factual information and predetermined policy recommendations. Conducts field investigations and interviews and provides assistance to the public relating to implementation of the tree protection and landscaping ordinances for land development. Inspects construction work in progress to ensure compliance with landscape specifications, to approve quality of materials and work, and to advise client and construction personnel on landscape features. Advises general public, developers, and contractors on requirements of appropriate County ordinances; reviews County development projects and provides recommendations on tree related items; inspects encroachment permits affecting trees. Develops and implements amendments or changes to the tree protection and landscaping ordinances, as required. Prepares preliminary and final reports based on research, interviews, and/or field investigations. Drives a County vehicle and/or personal vehicle to perform required duties. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Extensive knowledge of current Urban Forestry and landscape design principles and practices. Thorough knowledge of arboricultural principles and practices, especially as applied to the planting, care, and maintenance of trees. Knowledge of and ability to apply tree appraisal techniques, including the relationship of planned, natural, and built environments. Knowledge and competence in forest management, silviculture, reforestation, watershed management, botany, plant physiology, entomology, landscape design, pathology, and plant and tree anatomy. Knowledge of local, state, and federal rules, regulations, and ordinances related to environmental protection and vegetation management. Knowledge of occupational hazards and safety precautions necessary in arboriculture. Knowledge of computers and relevant software. Ability to analyze emergency situations quickly and accurately and respond with an appropriate course of action. Ability to understand and ensure compliance with laws, ordinances, rules, and regulations governing all types of Urban Forestry and Landscaping practices. Ability to effectively communicate, both orally and in writing; including public speaking and presentations and the preparation of written reports and memoranda; ability to express ideas and findings clearly and concisely, utilizing oral, written, and graphic techniques. Ability to establish and maintain effective working relationships with elected officials, department heads, employees, supervisors, other government agencies and the general public. Ability to analyze and evaluate departmental programs, procedures, and policies to ensure services are delivered efficiently and effectively. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is occasionally required to reach and be mobile. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions and is exposed to wet and/or humid conditions. The noise level in the work environment is usually moderate. Supplemental Information 12/8/2023-new classification currently under review. kab/hr – Will go to Board on 01/09/2024 Desired but not required: Master's degree in forestry, arboriculture, natural resource conservation or plant sciences such as botany or horticulture or a related field, and one year of experience in tree protection and management. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Bachelor's degree in forestry, arboriculture, natural resource conservation or plant sciences such as botany or horticulture or a related field, and three years' experience in tree protection and management, or any equivalent combination of education and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. Must possess International Society of Arboriculture (ISA) Arborist Certification, with Tree Risk Assessment Qualification. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of all applicable background checks pre-hire and ongoing are required. Pending BoCC Board Approval Position Summary This is highly responsible professional and technical work in the implementation and maintenance of the tree protection and landscaping ordinances for Alachua County. An employee assigned to this classification plans, organizes, manages, and directs the functions associated with the protection of trees and implementation of good forestry and landscaping practices. Responsible for proper implementation of and compliance with the tree protection ordinance and landscaping ordinance of Alachua County. In addition, the employee conducts difficult and complex research; prepares reports, assists senior professional staff in conceptualizing, formulating, and implementing the County's tree protection policies in the Comprehensive Plan, land development regulations, and other departmental policies and procedures. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observations of results obtained. Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Coordinates and conducts extensive background research, surveys, and interviews and prepares reports on such areas as Arboricultural best management practices, Urban Forestry, and climate change resiliency, the environment, land us, public facilities, and infrastructure systems, planning law, urban design, social issues, and other planning concerns related to tree protection and urban forestry. Ensures proper implementation of the tree protection ordinance for the protection of trees and the landscaping ordinance for implementation of good forestry and landscaping practices through the development plan review process. Investigates public complaints and advises general public on care and maintenance of trees. Performs difficult and complex tree protection assessments as well as detailed development plan analysis which culminate in comprehensive reports and presentations, as required. Reviews and comments on development plans for compliance with County policy for adequate tree protection and tree canopy preservation. In addition, reviews include landscape plan analysis for compliance with County Comprehensive Plan and Unified Land Development Code. Makes presentations to other members of the department, administration, and to elected and appointed officials and citizens dealing with factual information and predetermined policy recommendations. Conducts field investigations and interviews and provides assistance to the public relating to implementation of the tree protection and landscaping ordinances for land development. Inspects construction work in progress to ensure compliance with landscape specifications, to approve quality of materials and work, and to advise client and construction personnel on landscape features. Advises general public, developers, and contractors on requirements of appropriate County ordinances; reviews County development projects and provides recommendations on tree related items; inspects encroachment permits affecting trees. Develops and implements amendments or changes to the tree protection and landscaping ordinances, as required. Prepares preliminary and final reports based on research, interviews, and/or field investigations. Drives a County vehicle and/or personal vehicle to perform required duties. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Extensive knowledge of current Urban Forestry and landscape design principles and practices. Thorough knowledge of arboricultural principles and practices, especially as applied to the planting, care, and maintenance of trees. Knowledge of and ability to apply tree appraisal techniques, including the relationship of planned, natural, and built environments. Knowledge and competence in forest management, silviculture, reforestation, watershed management, botany, plant physiology, entomology, landscape design, pathology, and plant and tree anatomy. Knowledge of local, state, and federal rules, regulations, and ordinances related to environmental protection and vegetation management. Knowledge of occupational hazards and safety precautions necessary in arboriculture. Knowledge of computers and relevant software. Ability to analyze emergency situations quickly and accurately and respond with an appropriate course of action. Ability to understand and ensure compliance with laws, ordinances, rules, and regulations governing all types of Urban Forestry and Landscaping practices. Ability to effectively communicate, both orally and in writing; including public speaking and presentations and the preparation of written reports and memoranda; ability to express ideas and findings clearly and concisely, utilizing oral, written, and graphic techniques. Ability to establish and maintain effective working relationships with elected officials, department heads, employees, supervisors, other government agencies and the general public. Ability to analyze and evaluate departmental programs, procedures, and policies to ensure services are delivered efficiently and effectively. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is occasionally required to reach and be mobile. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions and is exposed to wet and/or humid conditions. The noise level in the work environment is usually moderate. Supplemental Information 12/8/2023-new classification currently under review. kab/hr – Will go to Board on 01/09/2024 Desired but not required: Master's degree in forestry, arboriculture, natural resource conservation or plant sciences such as botany or horticulture or a related field, and one year of experience in tree protection and management. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Graduation from high school or equivalent and two years of shelter medicine or veterinary clinic experience; or any equivalent combination of related training and experience. Applicants within six months of meeting the education/experience requirement may be considered for trainee status. 3 years experience in a Veterinary related position desirable. As a condition of employment incumbents must meet all Drug Enforcement Agency (DEA) requirements/ prerequisites to handle controlled substances and successfully pass the Euthanasia Technician Certification Course through the Florida Animal Control Association (FACA) within six (6) months of date of hire. Successful completion of a state certified Veterinary Technician program may substitute for the required experience. Successful completion of a pre-employment drug screen & physical examination and successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is responsible technical work providing professional and humane care to animals in the custody of the County Animal Shelter. This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. An employee assigned to this classification performs a variety of animal care duties including assisting a veterinarian in medicine and surgery, feeding and watering animals, routine cleaning and disinfection and administering humane euthanasia for population management. Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports and observation of results obtained. Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication.Assists veterinary staff in preparation, handling, monitoring, recovery, and post-operative care of surgical patients with a potential caseload of over 15 patients a day. Handles and restrains companion and exotic animals for intake and veterinary examinations. Administers a variety of medications and vaccinations via a number of different routes.Performs venipuncture and laboratory testing in-house for companion and exotic animals. Bathes, shaves, clips and grooms animals as needed. Cleans and disinfects animal kennels and facilities, medical and surgical areas and equipment as necessary. Performs humane euthanasia of designated animals in accordance with department policy, applicable laws and regulations, and best practices. Updates animal records in shelter management software to ensure efficient shelter operation. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of the proper care and handling of companion animals; including those that are aggressive, hostile, sick and/or injured. Knowledge of humane euthanasia procedures. Knowledge of basic laboratory testing, sample collection, and venipuncture. Knowledge of companion animal anesthesia including intubation (emergency and non-emergency), administration of injectable and inhalant induction agents, intraoperative monitoring, and recovery management.Knowledge of basic medical triage, emergency procedures, and medical management/support of in-house patients. Knowledge of radiographic techniques and positioning. Ability to administer vaccinations, parasite preventatives and medications (oral, topical and injectable). Ability to perform lab tests and operate related equipment. Ability to assist with animal surgeries, monitor animals following surgical procedures and to perform humane euthanasia when necessary. Ability to deal effectively with the public and co-workers, especially during emotional or stressful situations. Ability to educate the public about spay/neuter, vaccination, heartworm prevention, return to field of community cats, and other medical issues/diseases that affect shelter patients. Ability to communicate effectively both orally and in writing. Ability to understand and follow oral and written instructions. Ability to maintain accurate and complete medical records and input data into shelter management software.. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand and use hands to finger, handle or feel objects, tools, or controls. The employee frequently is required to walk, talk or hear, and reach with hands and arms. The employee is occasionally required to sit and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, color vision, and depth perception. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, and toxic or caustic chemicals. The noise level in the work environment is usually moderate. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Graduation from high school or equivalent and two years of shelter medicine or veterinary clinic experience; or any equivalent combination of related training and experience. Applicants within six months of meeting the education/experience requirement may be considered for trainee status. 3 years experience in a Veterinary related position desirable. As a condition of employment incumbents must meet all Drug Enforcement Agency (DEA) requirements/ prerequisites to handle controlled substances and successfully pass the Euthanasia Technician Certification Course through the Florida Animal Control Association (FACA) within six (6) months of date of hire. Successful completion of a state certified Veterinary Technician program may substitute for the required experience. Successful completion of a pre-employment drug screen & physical examination and successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is responsible technical work providing professional and humane care to animals in the custody of the County Animal Shelter. This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. An employee assigned to this classification performs a variety of animal care duties including assisting a veterinarian in medicine and surgery, feeding and watering animals, routine cleaning and disinfection and administering humane euthanasia for population management. Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports and observation of results obtained. Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication.Assists veterinary staff in preparation, handling, monitoring, recovery, and post-operative care of surgical patients with a potential caseload of over 15 patients a day. Handles and restrains companion and exotic animals for intake and veterinary examinations. Administers a variety of medications and vaccinations via a number of different routes.Performs venipuncture and laboratory testing in-house for companion and exotic animals. Bathes, shaves, clips and grooms animals as needed. Cleans and disinfects animal kennels and facilities, medical and surgical areas and equipment as necessary. Performs humane euthanasia of designated animals in accordance with department policy, applicable laws and regulations, and best practices. Updates animal records in shelter management software to ensure efficient shelter operation. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of the proper care and handling of companion animals; including those that are aggressive, hostile, sick and/or injured. Knowledge of humane euthanasia procedures. Knowledge of basic laboratory testing, sample collection, and venipuncture. Knowledge of companion animal anesthesia including intubation (emergency and non-emergency), administration of injectable and inhalant induction agents, intraoperative monitoring, and recovery management.Knowledge of basic medical triage, emergency procedures, and medical management/support of in-house patients. Knowledge of radiographic techniques and positioning. Ability to administer vaccinations, parasite preventatives and medications (oral, topical and injectable). Ability to perform lab tests and operate related equipment. Ability to assist with animal surgeries, monitor animals following surgical procedures and to perform humane euthanasia when necessary. Ability to deal effectively with the public and co-workers, especially during emotional or stressful situations. Ability to educate the public about spay/neuter, vaccination, heartworm prevention, return to field of community cats, and other medical issues/diseases that affect shelter patients. Ability to communicate effectively both orally and in writing. Ability to understand and follow oral and written instructions. Ability to maintain accurate and complete medical records and input data into shelter management software.. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand and use hands to finger, handle or feel objects, tools, or controls. The employee frequently is required to walk, talk or hear, and reach with hands and arms. The employee is occasionally required to sit and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, color vision, and depth perception. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, and toxic or caustic chemicals. The noise level in the work environment is usually moderate. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Clackamas County
Oregon City, OR, United States
Community Preservation Administrative Specialist Job ID: 106916 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE. IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE. Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This Job Posting closes at 11:59 p.m. (Pacific Time) on Tuesday, May 30, 2023. PAY AND BENEFITS Clackamas County is committed to offering a high-quality benefits package to support employees and their families. Community Preservation Administrative Specialist (Classified as an Administrative Specialist 1) Annual Pay Range: $49,239.30 - $62,190.56 Hourly Pay Range: $25.250921 - $31.892593 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County is seeking a highly motivated administrative professional to join our Housing & Community Development (HCD) Division as an Community Preservation Administrative Specialist (classified as an Administrative Specialist 1). The Housing and Community Development Division (HCD), within the Department of Health, Housing & Human Services, manages homeless services programs and programs to provide housing and economic opportunity, community improvement and rehabilitation, and affordable housing development for low and moderate income residents of Clackamas County. HCD is comprised of the Housing Authority of Clackamas County (HACC), Housing Services, and Community Preservation. The Community Preservation Administrative Specialist will provide paraprofessional administrative support to Community Preservation - Community Development programs and management; ensuring the smooth flow of services and operations, which includes tracking, scheduling client services, processing invoice and payments, ordering, filing, data entry, preparing large mailings; also develops, recommends and implements administrative and office management policies and procedures and assists with administrative tasks across the HCD division-wide operations. Successful candidates will be able to provide customer service support to clients and staff. Possess hands on experience with processing invoices, billings, travel/mileage requests, incoming mail, notices and correspondence, tracking/order supplies and other office clerical related tasks. Ability to manage and maintain organized meeting schedules, agendas and materials, and record taking of meeting minutes. Have the knowledge and experience to work within a program database to effectively create client program files and confidentially maintain client's records. Required Minimum Qualifications/ Transferrable Skills:* Per the Oregon Health Authority, ( OAR 333-091-1010 & OAR 333-019-1030 ), this position is subject to the mandatory COVID-19 vaccine requirement. Prior to the start of employment, the selected candidate must provide proof of full vaccination or have an approved medical or religious exception in place with the County as a qualification of employment. A minimum of one (1) year of related experience that would provide the required knowledge and skills to perform the responsibilities of this position. Strong organizational and project management skills with ability to prioritize tasks. Experience providing services to customers in a positive and timely manner via in person and over the phone. Experience providing independent administrative support. Effective communication, both orally and in writing, with a variety of persons with diverse backgrounds. Proficiency in Microsoft Office suite (Outlook, Word, Excel, etc.) and general office equipment. Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy . Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Bilingual fluency is preferred in English and Spanish. (Please note: Language fluency means being capable of using a language easily and accurately. Being "bilingual" means using or able to use two languages with equal fluency.) Highly organized and able to coordinate workflows. Comfort/familiarity with complex government databases, ability to recognize irregularities/problems and bring solutions to a supervisor. Critical thinking skills; the ability to work independently and triage duties throughout the day based on need. Experience responding to public inquiries and complaints. Experience interpreting relevant policies, procedures, laws, and regulations. *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Provide centralized customer service support to clients and staff, field calls from external public and direct/coordinate services specific to customer needs; screen/research clients for program eligibility; inform client/family/third party of policy and procedures of programs; send/receive applications. Process contractor/vendor invoices; process monthly internal/external billings, training/travel/mileage requests; process, timestamp, distribute incoming mail; process large mailing notices and correspondence; track/order supplies; act as a liaison to vendors to research purchase options and resolve problems; act as Technology Services contact for technology issues and supplies; submit facilities requests for building services issues; prepare and submit personnel action documents with direction from leadership. Create client program files; enter client information into program databases, maintain client records; maintain, update program databased and run reports; track and update staff certifications, memberships; assist staff to locate necessary resources for payments. Participate in the preparation of contract documents, grant applications, and bid materials and review for completeness and accuracy; track and provide administrative review of vendor/contractor performance to ensure compliance with funding regulations and timelines. Provide staff support to internal and external advisory and operating committees; coordinate meeting schedules, agendas and materials, and record minutes; research meeting topics and issues; present information at work sessions and public meetings. Compile statistical data and prepare regular reports to assist evaluation of operations and services; conduct surveys; review reporting requirements and technical materials, create processes for meeting funder requirements. REQUIRED KNOWLEDGE AND SKILLS Considerable knowledge of: Principles and procedures of office management and administration; English spelling, punctuation, grammar, and composition; arithmetic, clerical/accounting principles and processes. Thorough knowledge of: Applicable program policies and procedures and/or rules, regulations and statutes depending upon assignment of duties and responsibilities. Working knowledge of: Techniques and principles of supervision and training; fiscal monitoring and planning methods; governmental budgeting techniques and procedures; principles, procedures, and techniques of research and program administration; office equipment, including computer systems and software programs such as word processing and spreadsheets and their functions/capabilities; public relations techniques and concepts; statistical calculations. Skill to: Organize and maintain office/administrative systems and procedures; understand, interpret and apply County and department policies and procedures, and technical materials; communicate effectively, both orally and in writing; compose correspondence requiring a high degree of initiative and judgment; conduct independent research; define administrative problems and recommend and implement solutions; collect, evaluate and summarize data; prepare and present clear and concise reports; establish and maintain effective working relationships with County employees and officials, contracted service providers, other governmental agencies, citizen groups and the public; operate office equipment; train staff. WORK SCHEDULE This position works 37.5 hours during an alternate workweek of Monday through Thursday (Friday's off). Ideal working hours are 7:30 AM - 5:30 PM. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Housing and Community Development Division (HCD), within the Department of Human Services, manages programs to provide decent housing and economic opportunities, community improvement and affordable housing projects and housing rehabilitation loan programs for low and moderate income residents of the County. HCD is comprised of the Housing Authority of Clackamas County (HACC) and Community Development Division. Community Development manages housing and community improvement projects funded with federal funds that the County receives primarily through the United States Department of Housing and Urban Development (HUD). Fund sources include the Community Development Block Grant Program, HOME Investment Partnership Program, Emergency Solutions Grant, and Continuum of Care funds. Learn more about Clackamas County Community Development APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? Jimmy Henry, HR Recruiting Analyst JHenry@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106916&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-5a09a57335acc44abc784c297babf5d9
Full Time
Community Preservation Administrative Specialist Job ID: 106916 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE. IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE. Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This Job Posting closes at 11:59 p.m. (Pacific Time) on Tuesday, May 30, 2023. PAY AND BENEFITS Clackamas County is committed to offering a high-quality benefits package to support employees and their families. Community Preservation Administrative Specialist (Classified as an Administrative Specialist 1) Annual Pay Range: $49,239.30 - $62,190.56 Hourly Pay Range: $25.250921 - $31.892593 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County is seeking a highly motivated administrative professional to join our Housing & Community Development (HCD) Division as an Community Preservation Administrative Specialist (classified as an Administrative Specialist 1). The Housing and Community Development Division (HCD), within the Department of Health, Housing & Human Services, manages homeless services programs and programs to provide housing and economic opportunity, community improvement and rehabilitation, and affordable housing development for low and moderate income residents of Clackamas County. HCD is comprised of the Housing Authority of Clackamas County (HACC), Housing Services, and Community Preservation. The Community Preservation Administrative Specialist will provide paraprofessional administrative support to Community Preservation - Community Development programs and management; ensuring the smooth flow of services and operations, which includes tracking, scheduling client services, processing invoice and payments, ordering, filing, data entry, preparing large mailings; also develops, recommends and implements administrative and office management policies and procedures and assists with administrative tasks across the HCD division-wide operations. Successful candidates will be able to provide customer service support to clients and staff. Possess hands on experience with processing invoices, billings, travel/mileage requests, incoming mail, notices and correspondence, tracking/order supplies and other office clerical related tasks. Ability to manage and maintain organized meeting schedules, agendas and materials, and record taking of meeting minutes. Have the knowledge and experience to work within a program database to effectively create client program files and confidentially maintain client's records. Required Minimum Qualifications/ Transferrable Skills:* Per the Oregon Health Authority, ( OAR 333-091-1010 & OAR 333-019-1030 ), this position is subject to the mandatory COVID-19 vaccine requirement. Prior to the start of employment, the selected candidate must provide proof of full vaccination or have an approved medical or religious exception in place with the County as a qualification of employment. A minimum of one (1) year of related experience that would provide the required knowledge and skills to perform the responsibilities of this position. Strong organizational and project management skills with ability to prioritize tasks. Experience providing services to customers in a positive and timely manner via in person and over the phone. Experience providing independent administrative support. Effective communication, both orally and in writing, with a variety of persons with diverse backgrounds. Proficiency in Microsoft Office suite (Outlook, Word, Excel, etc.) and general office equipment. Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy . Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Bilingual fluency is preferred in English and Spanish. (Please note: Language fluency means being capable of using a language easily and accurately. Being "bilingual" means using or able to use two languages with equal fluency.) Highly organized and able to coordinate workflows. Comfort/familiarity with complex government databases, ability to recognize irregularities/problems and bring solutions to a supervisor. Critical thinking skills; the ability to work independently and triage duties throughout the day based on need. Experience responding to public inquiries and complaints. Experience interpreting relevant policies, procedures, laws, and regulations. *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Provide centralized customer service support to clients and staff, field calls from external public and direct/coordinate services specific to customer needs; screen/research clients for program eligibility; inform client/family/third party of policy and procedures of programs; send/receive applications. Process contractor/vendor invoices; process monthly internal/external billings, training/travel/mileage requests; process, timestamp, distribute incoming mail; process large mailing notices and correspondence; track/order supplies; act as a liaison to vendors to research purchase options and resolve problems; act as Technology Services contact for technology issues and supplies; submit facilities requests for building services issues; prepare and submit personnel action documents with direction from leadership. Create client program files; enter client information into program databases, maintain client records; maintain, update program databased and run reports; track and update staff certifications, memberships; assist staff to locate necessary resources for payments. Participate in the preparation of contract documents, grant applications, and bid materials and review for completeness and accuracy; track and provide administrative review of vendor/contractor performance to ensure compliance with funding regulations and timelines. Provide staff support to internal and external advisory and operating committees; coordinate meeting schedules, agendas and materials, and record minutes; research meeting topics and issues; present information at work sessions and public meetings. Compile statistical data and prepare regular reports to assist evaluation of operations and services; conduct surveys; review reporting requirements and technical materials, create processes for meeting funder requirements. REQUIRED KNOWLEDGE AND SKILLS Considerable knowledge of: Principles and procedures of office management and administration; English spelling, punctuation, grammar, and composition; arithmetic, clerical/accounting principles and processes. Thorough knowledge of: Applicable program policies and procedures and/or rules, regulations and statutes depending upon assignment of duties and responsibilities. Working knowledge of: Techniques and principles of supervision and training; fiscal monitoring and planning methods; governmental budgeting techniques and procedures; principles, procedures, and techniques of research and program administration; office equipment, including computer systems and software programs such as word processing and spreadsheets and their functions/capabilities; public relations techniques and concepts; statistical calculations. Skill to: Organize and maintain office/administrative systems and procedures; understand, interpret and apply County and department policies and procedures, and technical materials; communicate effectively, both orally and in writing; compose correspondence requiring a high degree of initiative and judgment; conduct independent research; define administrative problems and recommend and implement solutions; collect, evaluate and summarize data; prepare and present clear and concise reports; establish and maintain effective working relationships with County employees and officials, contracted service providers, other governmental agencies, citizen groups and the public; operate office equipment; train staff. WORK SCHEDULE This position works 37.5 hours during an alternate workweek of Monday through Thursday (Friday's off). Ideal working hours are 7:30 AM - 5:30 PM. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Housing and Community Development Division (HCD), within the Department of Human Services, manages programs to provide decent housing and economic opportunities, community improvement and affordable housing projects and housing rehabilitation loan programs for low and moderate income residents of the County. HCD is comprised of the Housing Authority of Clackamas County (HACC) and Community Development Division. Community Development manages housing and community improvement projects funded with federal funds that the County receives primarily through the United States Department of Housing and Urban Development (HUD). Fund sources include the Community Development Block Grant Program, HOME Investment Partnership Program, Emergency Solutions Grant, and Continuum of Care funds. Learn more about Clackamas County Community Development APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? Jimmy Henry, HR Recruiting Analyst JHenry@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106916&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-5a09a57335acc44abc784c297babf5d9